Full-time | Melbourne (CBD) | EV & Premium Automotive Brands
Legal or compliance background highly regarded

Backed by Harmony Auto, we’re building one of Australia’s fastest-growing EV and premium automotive dealer networks across Australia and New Zealand. We combine sustainability, technology, and a customer-first approach — and now we’re looking for passionate people to help us deliver that vision.

We’re seeking a proactive Network Development Assistant to support our network growth projects — from new site assessments and dealer onboarding to compliance workflows and OEM partnership execution.

This role is perfect for a detail-oriented coordinator who enjoys turning strategy into action. Experience in automotive, franchising, property, or legal/compliance will be highly valued.

• Support network expansion projects: PMA analysis, market mapping, pipeline tracking, and opening timelines.

• Prepare and manage documentation, including NDAs, dealer applications, SOPs, and status reports.

• Coordinate with landlords, councils, contractors, and vendors on site due diligence, permits, and construction milestones.

• Assist with dealer agreements, lease documents, and compliance processes (collate inputs, version control, liaise with legal teams).

• Work with OEM partners on brand standards, signage, launch plans, and readiness checklists.

• Maintain dashboards on coverage, performance KPIs, and project status.

• Organise audits, inspections, and mystery-shop programs, and track remedial actions.

• Support new store launch activities: IT/CRM setup, stock allocation, training coordination, and opening logistics.

• Ensure compliance with WHS, privacy, franchising code, and other regulatory requirements.

• 1–3+ years’ experience in project coordination, network development, real estate, franchising, or automotive.

• Strong organisational skills — confident managing multiple timelines, dependencies, and documents.

• Excellent written and verbal communication skills; able to prepare stakeholder updates and board-level reports.

• Competent with Excel (lookups, pivots), PowerPoint, and project tools (e.g. Monday, Asana, Smartsheet).

• Collaborative and proactive — able to follow through and deliver results.

• Highly regarded: Legal or compliance exposure (contracts, leases, franchising code) or a law degree/PLT in progress.

• Current driver’s licence and willingness to travel for site visits when required.

• Shape the future of a national EV network during an exciting growth phase.

• Work closely with senior leaders, OEM partners, and industry experts.

• Clear career pathways into Network Development, Property, Legal, or Operations.

• Supportive and collaborative team culture with real ownership and impact.

Are you a highly organised, proactive, and detail-oriented professional looking to work in a key support role for a busy construction business? Do you thrive in a fast-paced environment and enjoy a role where no two days are the same? 

Nazero is a Nationwide Development and Construction Company renowned for its quality and excellence. Nazero specialise in Delivering high-impact developments that blend innovation, enduring design, and sustainable value built to stand the test of time.  

With a portfolio that ranges from modest homes to towering residential buildings, reflecting versatility and expertise in a dynamic industry. 

The Role: Your Impact 

In this newly created role as an Administration Assistant, you'll be a key support of our Financial Manager and the operational glue that keeps our office running smoothly. You will be impeccably organised, accountable, and able to manage competing priorities and deadlines across several entities and projects.  

Your key responsibilities will include: 

• Document Control: Assisting with cloud storage management, data integrity, preparation, filing, and distribution of important construction documents, including contracts, insurance documents, credit applications and invoices.  

• Communication: Answering and directing phone calls professionally, managing company correspondence (emails, letters), and liaising with suppliers, operations teams, subcontractors, and clients. 

• Financial Support: Assisting the accounts department with basic tasks such as processing invoices, tracking expenses and supporting payroll functions  

• Operations: Track and follow up on outstanding tasks, approvals, and deadlines. 

• HR Support: Maintaining employee records, drafting employment contracts, contractor compliance, and assisting with onboarding new staff. 

What You'll Bring 

• Experience: Proven experience (2+ years preferred) in an administrative or office support role. Experience within the construction or trades industry is highly desirable. 

• Skills: Proficiency with cloud-based Microsoft Office Suite (Word, Excel, Outlook) is essential. Familiarity with construction-specific software or accounting programs (e.g. Xero, Lentune, Microkeeper, EftSure) is a bonus.

• Organisation: Exceptional organisational and time-management skills with a strong attention to detail and aptitude of complex record keeping across different entities/projects.  

• Attitude: A proactive, "can-do" attitude, solutions focused approach to challenges and the ability to work independently, manage multiple priorities, and meet deadlines. 

• Communication: Excellent verbal and written communication skills. 

What We Offer 

• Competitive Salary: Commensurate with experience. 

• Stable Hours: This role is available NOW! Full-time, Monday to Friday position. We are also open to Part-Time for the right candidate.  

• Growth Opportunity: A chance to learn the intricacies of the construction industry and grow within a supportive and expanding company. 

• Team Environment: A collaborative, professional, and friendly workplace culture. 

Ready to Build Your Career with Us? 

If you are motivated by the opportunity to play a vital supporting role in a successful construction business, we encourage you to apply! 

To Apply: Please submit your resume through seek or if you have any questions reach out to Bella: 0435 758 679  

We are not requiring assistance from agencies currently please do not send unsolicited resumes.  

Do you thrive on keeping things organised, supporting your team, and bringing positive energy to everything you do?

We’re on the lookout for a motivated administration scheduler/coordinator who’s equal parts organised, friendly, and ready to make a real difference in a busy, close-knit workplace.

About KGB Security and the team

KGB Security is a growing, family-owned business that has provided commercial and residential security solutions to Queenslanders for over 35 years.

We pride ourselves on delivering high-quality products and exceptional customer service. Our dedicated team works closely together to deliver tailored security solutions that meet each client’s unique needs — and we’re proud of the positive culture we’ve built along the way.

We run on a team-based environment focused on good vibes and can-do attitudes. The work can get tough at times, but we’re always there to support each other and celebrate our wins together.

About the role

• A full-time position available for immediate start (We’re flexible with hours and happy to work around the right person!)

• Ideal for someone with 1-2 years’ experience in administration, coordination, scheduling, logistics or even customer service/sales (preferably within a similar industry – but not absolutely required)

• Excellent organisation and time management skills – the ability to prioritise and multitask

• A positive, “can-do” attitude!

• Able to work collaborative in a team environment and independently

• Experience with trade-based scheduling software (e.g. Simpro) would be highly regarded but not required

• Proficient in using Microsoft Office (Outlook, Excel, Word)

Key responsibilities

• Being confident as the first point on contact for customers – via email, phone or in our showroom

• Excellent communication and interpersonal skills, with the ability to engage with customers in a professional and consultative manner

• Managing the schedule, booking jobs, and coordinating priority tasks

• Responding to emails and inquiries in a timely, professional manner

• Handling a range of day-to-day administrative tasks

• Supporting the implementation of new administrative processes and procedures

• Providing high-level administrative support to the senior management team

Our ideal candidate is someone who:

• Thrives in a team environment but also self-motivated in their own work

• Has a sharp eye for detail and can juggle multiple priorities

• Brings positive energy to everything they do

• Takes pride in delivering great customer service

• Loves being part of a fast-paced, dynamic workplace

If you’re the kind of person who can handle a busy inbox and share a laugh along the way, you’ll fit right in!

Why You’ll Love Working With Us

• A friendly, supportive team who values your input

• A workplace that rewards initiative and positivity!

• Opportunities to grow your skills in a dynamic industry

• Genuinely fun vibe in the office and room for creativity (decorating desks is encouraged)

If you’re ready to bring your organisational superpowers and positive attitude to a company that values its people — we’d love to hear from you!

Apply now with your resume and a short note telling us why you’d be a great fit for the KGB Security team.

How to apply

To be considered for this position, please submit a cover letter and resume via Seek. Please apply via SEEK by clicking the "Apply for this job" button.

Need more Information?

Contact us at service@kgbsecurity.com.au

• Your name

• Your phone number

• Your resume (if available)

KGB Security is committed to an inclusive workforce & encourages applications from people of culturally diverse backgrounds, including those who identify as part of the Australian Aboriginal and/or Torres Strait Islander Community. 

If you're excited about this opportunity and have the skills and experience we're looking for, we'd love to hear from you. Apply now to join our team!

Our Local Council client is seeking an organised and proactive Business Support Officer to provide a range of professional administration and support to their team for 5-weeks pending confirmation of extension. This role plays a key part within ensuring smooth business operations, efficient communication and professional coordination across the unit.

In this role, you will:

• Lead and deliver a range of administrative and business support functions including data and file management, raising purchase orders, preparing invoices and maintaining correspondence within Council's document management system.

• Coordinate meetings, diaries, travel and training logistics while assisting with the preparation of letters, spreadsheets, presentations and reports (including financial, WHS and budget reports).

• Provide day-to-day support to project teams which include managing agendas, taking minutes, responding to customer enquiries and acting as the first point of contact for delegated officers.

• Collaborate with internal and external stakeholders to promote efficiency, continuous improvement and service excellence while maintaining confidentiality and professional standards.

• Assist with assigned projects by reconciling financial transactions, generating progress reports and ensuring accurate stakeholder communication.

• Maintain accountability for information systems and record-keeping in line with Council policies and the Work Health and Safety Act 2011.

You are a capable and proactive professional who takes pride in delivering quality work and supporting others to succeed. You can juggle multiple priorities, adapt to changing demands and bring a strong sense of initiative and attention to detail to every task.

You'll thrive in this role if you:

• Enjoy working collaboratively within a team environment and building strong relationships with stakeholders.

• Have excellent written and verbal communication skills with a customer-focused approach.

• Can manage competing deadlines while maintaining accuracy, organisation, and confidentiality.

• Take ownership of your work and are committed to continuous improvement and professionalism.

You'll be an organised, reliable and proactive professional who enjoys being the go-to person for getting things done. With strong communication skills and a passion for providing exceptional support, you'll bring:

• Demonstrated experience in administration or business support within government, public service or a similar environment.

• Proficiency in Microsoft Office Suite, data entry and the ability to quickly learn new systems (experience with ECM systems highly regarded).

• Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines in a busy environment.

• A collaborative approach with confidence in liaising across teams and maintaining professionalism and confidentiality.

• Sound understanding of purchasing, financial record-keeping, and general business administration practices.

How to Apply
To apply, please submit your resume and a cover letter outlining how your skills and experience align with the requirements of the role.

Our Hotel Client is seeking the services of a Hotel Administration Assistant located at Maroochydore on the Sunshine Coast.

The Casul or Part-time Position is for approx. 20 hours a week.

You will be responsible for:

End of Week Reports

Payroll/Super

Invoice entry

Employee Maintenance

Stock Control

Prior experience with the use of Myob and Deputy is preferred.

If you are ready for the challenge and meet the criteria above, then we would love to hear from you.

• Around 2yrs experience within a similar role
• Excellent verbal and written communication skills 
• Proficient in MS Word and Excel 
• Attention to detail and problem-solving skills 
• Ability to multi-task and prioritise work 
• Good time management skills 
• Ability to work in a team and autonomously

• Reception, including answering & directing telephone calls 
• Mail in/out and processing 
• Client onboarding 
• Collating completed client work 
• Scanning/filing 
• Invoicing 
• Support to senior administration staff and accountants 
• And other general administration and office duties. 

• You love a bit of team banter and activities 
• You want to be part of the coolest firm in Australia  
• You’re keen to join a company that encourage you to define your own career path 

• Show us what you’ve got (aka send through your resume)
• Tell us why we'd be a great fit:

1. Write a cover letter helping us to get to know you - bonus points if you make it stand out. Even better, mix it up and do something more creative than the traditional cover letter! (Not required, just an idea).
2. Give us an insight into who you are – help us understand what motivates you, what you’re passionate about.

Key responsibilities:

• Front desk duties including greet and assist clients, answer and direct incoming phone calls and email enquiries

• Support sales agents with their campaigns, prepare listing proposals, weekly vendor reports

• General administrative duties e.g. marketing mailouts, collation of sales materials, draft newsletters and scheduling open homes

• Prepare and process Authorities to Act, contracts and new listings and process sales through to settlement

• Update and maintain shared calendars

• Database management

• Liaise with external marketing companies for social media content management

• Craft engaging marketing content with Canva

About You:

• Previous realestate experience in reception or sales administrative role with familiarity of conveyancing procedures

• Exceptional written communication and interpersonal skills

• Well-presented with a warm and positive attitude

• Exercise initiative and effective communication to manage timelines and maintain momentum

• Strong organisational and time management skills with ability to multi-task

• Proficient with Microsoft Office Suite especially Word and Excel, REX and Canva (advantageous)

• Up to 4 positions available

• Full-time, temporary 12-month contract

• Salary: Level One $39,370.61 to $52,494.14 pro-rata p.a. + 12% Super *

*note: salary is age-dependent, as per Australian employment regulations

Kaya, we are seeking enthusiastic individuals who are looking to gain hands on experience working alongside administrative professionals in our Business Support Teams while obtaining a formal Certificate III qualification in Business.

The City of Melville is committed to providing a diverse and engaged workforce. To assist in our opportunities for employment and supporting our community Section 51 of the Equal Opportunity Act 1984 (WA) will apply to this position. We strongly encourage candidates who identify as Aboriginal or Torres Strait Islander to apply for this position.

What You’ll Be Doing

You will be part of a program which offers you coaching, mentoring, training and amazing opportunities to learn about local government and grass roots strategies.

Our traineeships are for 12 months and commence in February 2026. The positions are based in our Booragoon Office however there will be opportunities to be involved with all our City of Melville locations.

We encourage applications from people of all backgrounds, including school leavers, mature-age, those seeking redeployment or those transitioning into new careers, to apply.

What We’re Looking For

We are looking for individuals who:

• Have a genuine interest in office administration and want to pursue a career in the Business Support environment

• Are motivated, with a positive attitude

• Have an eye for detail, strong communication skills and can work with a range of people

• Have strong time management and organisation skills to effectively complete part-time study and the role

• Be well presented, punctual, reliable, and work safely as part of a team

How to Apply

Apply online via the Apply button. Please submit your resume along with a cover letter (maximum one page) introducing yourself and sharing which area of the City’s Directorates most interest you.

Please note: Candidates with a tertiary degree, a Certificate III or prior office administration experience, while highly valued, are not eligible to apply for this position.

If you are interested in this exciting opportunity, we strongly advise you apply as soon as possible as the City reserves the right to close this advertisement before the closing date.

Closing Date: Sunday 2 November 2025, 11.59PM AWST.

For further information about this position, please contact: Michelle Knowles, Executive Assistant on 08 9364 0686.

Why The City of Melville?

We are a welcoming and diverse community that enjoys a blend of retail and business precincts and an abundance of open spaces in a unique, natural landscape, along the shores of the beautiful Swan and Canning Rivers.

We are proud to be recognised as an Inclusive Employer 2024-2025 – a prestigious award that benchmarks workplace inclusion across various diversity areas. This recognition is the only one of its kind in Australia and highlights our commitment to fostering a workplace where diversity is celebrated, and inclusion thrives. In everything we do, we focus on our EPIC values of Excellence, Participation, Integrity and Caring and we aim to achieve an inclusive, vibrant, and sustainable future.

Why Belong?

Elevate your work experience with the City of Melville’s benefits!

• Join an award-winning, Inclusive Employer recognised for diversity, accessibility and welcoming workplaces

• Enjoy annual salary increases of 4%, effective each year from 1 July 2025 to 1 July 2027

• Enjoy flexible working arrangements that help balance work and life

• Stay active with a free LeisureFit membership

• Save time and money with free on-site parking

• Celebrate your special day with Birthday Leave – no work on your big day!

• Access paid parental leave to support your family

• Take more time to recharge with 2 extra days of annual leave plus the option to purchase additional leave (up to 10 weeks off per year)

• Benefit from a generous superannuation co-contribution of up to 15.5%

• Maximise your pay with salary packaging and novated leasing options

• Grow your career with structured professional development and study assistance programs

• Look after your wellbeing with wellness initiatives and Employee Assistance Programs

• Connect outside of work with a vibrant social club

The City of Melville celebrates diversity, inclusion, and belonging. We welcome and strongly encourage applications from individuals of all backgrounds, including but not limited to Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, and people living with disabilities.

Please note that the City does not offer visa sponsorship. While permanent positions are generally only open to Australian citizens or permanent residents, permanent positions may occasionally be filled on a fixed-term basis. In such cases and for fixed-term or casual roles, applicants with temporary unrestricted work rights in Australia (and residing in Perth) may be considered, provided they have unrestricted work rights for the duration of the appointment.

All candidates applying for a position where the use of ‘plant and machinery’ or driving a vehicle is an inherent requirement of the role and other ‘high risk’ facilities where public safety is at risk, will be required to pass a drug and alcohol test as part of a pre-employment medical.

We appreciate the interest from Recruitment Agencies in collaborating with us, however, at this time, the City of Melville is managing the recruitment process for this role. Please refrain from submitting candidate profiles to our team. Rest assured, should the need for external assistance arise in the future, we will not hesitate to reach out to recruitment agencies.

Taylor Associates Conveyancing Services is an experienced conveyancing company (property law) looking to train an administrative assistant. You will ideally have the HSC (or equivalent) and/or a Certificate IV in Business Administration, or be in the final stages of completing these. You will be a team player, with an outgoing personality, and someone who likes to go above and beyond for people. We are looking to train the right person in:

Reception duties including answering the phone and greeting clients

Completing forms

Writing letters and emails

Processing documents

Making appointments

Data entry

Scanning documents

This is a career position with a lot of opportunity for training to learn the ins and outs of conveyancing. You will work closely with 2 licensed conveyancers and 2 experienced administrative assistants who have worked their way up.