An exciting opportunity for a well-rounded, organised individual with strong communication skills to step into an operations assistant role at our allied health clinic. We're looking for a proactive team player who enjoys problem-solving, working with people, and creating smooth day-to-day systems. This is a part-time position.

This role will suit someone who is confident juggling tasks, liaising with practitioners, and supporting the overall flow of the clinic. No two days are the same, and you'll play a key role in keeping our space running well.

Previous experience in administration, Xero or health practice management is ideal, but not essential. We're more interested in finding the right person with a can-do attitude and willingness to learn. Onsite training will be provided.

If you're passionate about supporting a team that helps people feel better, we’d love to hear from you.

Applications close 24th of October 2025

Bay City Marine is recognised as one of the largest and most awarded marine dealerships in the country, representing leading brands and delivering outstanding service to boating enthusiasts across Australia.

With strong growth and brand-new, purpose-built premises, we are seeking an experienced Office Manager to take ownership of our finance, administration and compliance functions.

About the Role

This hands-on leadership position is responsible for the overall financial management and administrative integrity of the dealership. Reporting directly to the Dealer Principal you’ll play a pivotal role in ensuring the financial health, efficiency and compliance of the business.

Key Responsibilities

• Oversee all accounting functions including accounts payable/receivable, payroll, reconciliations and end of month processes.

• Prepare accurate financial reports, budgets and performance analyses.

• Manage cash flow, inventory costing and control processes.

• Ensure compliance with QLD Transport regulations and documentation requirements.

• Maintain HR records for 12-16 staff, ensuring compliance with Fair Work legislation, award requirements and best-practice employment standards.

• Oversee administrative systems and continuously improve internal processes.

• Manage marketing and promotional claims from manufacturers to ensure Bay City Marine receives the maximum benefit from every campaign.

• Provide financial insights to support strategic decision-making and business growth.

• Liaise with external auditors, accountants and key suppliers.
  

About You

• Experience in the marine or automotive dealership industry is highly regarded.

• Proven experience in an a similiar role.

• Strong knowledge of accounting principles, systems and financial controls.

• Excellent analytical, organisational, and communication skills.

• Strong attention to detail with a proactive, solutions-focused approach.

• Ability to manage competing priorities and lead by example in a dynamic environment.
  

Why Join Bay City Marine?

• Be part of an award-winning national leader in the marine industry.

• Work in brand-new, modern facilities with a dedicated and passionate team.

• Enjoy a diverse and autonomous role that spans finance, administration and compliance.

• Competitive salary package commensurate with experience.

• Join a supportive family business with strong local roots

Please send through your resume along with a short cover letter to introduce yourself. All applications will be kept strictly confidential.

Get to know us 

Biodiversity Australia is a dynamic Environmental Management consulting business delivering innovative solutions across diverse sectors. Operating nationally, we’re dedicated to creating sustainable solutions that allow people and the environment to thrive together. We specialise in protecting biodiversity and supporting sustainable development through innovative, science-based approaches.  

An Indigenous-owned business, we’re proud to be leading some of the most significant environmental programs in the country and by working across sectors such as renewable energy, government, defence, construction, and resources, we’re helping to shape a future where economic growth and environmental conservation go hand in hand. 

At our core, we’re guided by our values of Integrity, Teamwork, Safety, Client Success, and Indigenous Pathways. These principles inspire our work and the positive impact we aim to create every day. 

Join us in shaping a brighter, greener future, where your work will create a lasting impact on the environment and the communities we serve. 

About the opportunity 

Due to significant business growth, an exciting opportunity has arisen for a highly organised and motivated Project Administrator to join our team to provide support across one of our environmental business units.  
 
Your primary role as Project Administrator is to provide a high level of support to the Business Manager, to ensure that all key project documentation is generated for projects, assist with team scheduling, equipment procurement, booking team inductions, logistics and training and providing administration assistance with invoicing when needed. This position will be part of a larger support team who strive to promote a positive work culture and a strong support structure for the business.                                                

What you’ll own 

Be a key support to the Business Manager, providing leadership within the unit and ensuring high-quality client outcomes 

• Strengthen stakeholder relationships, acting as a positive brand advocate 

• Set up projects, ensuring compliance with company processes and handling variation requests 

• Maintain project documentation, including setting up paperwork on SharePoint and PSA before project commencement 

• Coordinate project meetings, booking inception meetings, taking minutes, and managing follow-ups 

• Support field staff scheduling, serving as the main point of contact for a variety of projects 

• Manage onboarding and training, booking internal inductions and unit-specific training for new field staff 

• Oversee logistical arrangements, booking flights, accommodation, and vehicle hire while ensuring all purchases are recorded correctly for finance 

• Assist with internal and external training, ensuring projects run smoothly, meet client expectations, and uphold high technical standards 

• Support unit rostering, ensuring all duties align with project requirements 

• Plan resource allocation, working proactively with the Business Manager to meet project needs in advance 

• Review and ensure data accuracy, checking site forms and field reports for quality and completeness 

• Organise and maintain project records, ensuring all field documentation is correctly filed 

Why you’re a good match 

Are you someone who is a high performer, driven and motivated to find the best solutions for your team and takes pride in providing a high level of support? We are looking for someone who has the ability to make informed decisions, work well under pressure, manage conflicting priorities and strive for excellence and quality. You are a team oriented, proactive and responsible individual with a strong focus on customer service to all internal and external stakeholders. Your commitment to upholding privacy and confidentiality is essential.  

To be successful in this role you will have: 

• 5+ years of high-level administration experience, with exposure to project administration highly regarded 

• Exceptional organisational skills with a keen eye for accuracy and attention to detail 

• Strong written and verbal communication ensuring clear and effective collaboration 

• Discretion and confidentiality with the ability to handle sensitive information responsibly 

• A proactive mindset taking ownership of your role and going above and beyond for your team 

• Experience in document control and report writing is an advantage 

• Advanced proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.) 

• Quick learning and critical thinking with the ability to assess situations and make sound decisions 

• Industry experience in environmental management, resources, infrastructure or construction is beneficial but not essential 
    

 Why you’ll love working here 

• Purpose – Be part of an organisation who champions environmental sustainability whilst supporting human progression 

• Support – Work alongside a friendly, professional and collaborative team 

• Growth – Advance your career with our support for professional development 

• Quality – Work with confidence for an ISO-accredited company known for its high standards 

We are proud to be an Indigenous-owned, equal opportunity employer that values diversity and inclusion. We strongly encourage Indigenous individuals to apply and offer upskilling opportunities through our Indigenous Pathways model. 

The interview process will begin without delay, so please send in your application as soon as possible. Only applicants who have been short listed for an interview will be contacted. 

ABOUT THE ROLE

Darumbal Enterprises Pty Ltd is seeking a skilled and dedicated Darumbal Liaison Officer to join our team and be accountable to drive and maximise the Darumbal People and First Nations participation in the Moah Creek Wind Farm, as well as other projects which are related to the Moah Creek Wind Farm where appropriate. 

KEY RESPONSIBILITIES

• Develop, implement and evaluate a Darumbal People / First Nations Participation Strategy and Process to facilitate and maximise contracting and capacity building opportunities for Darumbal People and First Nations businesses and community members. 

• Monitor and report against financial and contracting opportunities as set out in the Participation Strategy. 

• Assess existing capacity and capabilities of local businesses and community to work on the Project and identify opportunities to build capacity where required. 

• Participate in meetings with key stakeholders, management committee, Project Team. 

• Build and maintain positive and productive relationships with Darumbal People / First Nations businesses and key stakeholders to support effective communication, coordination and information exchange between parties. 

• Liaise with contactors to provide support and maintain oversight of performance, identify and manage risks and develop strategies to improve outcomes for all parties. 

• Manage logistics and coordinate attendance at key events, projects, and initiatives. 

• Communication with key stakeholders and community members as required to answer requests for information. 

• Analyse past projects to identify risks to avoid and recommend improvements to increase participation and positive outcomes. 

• Support the implementation of the CHIMA and ILUA for the Moah Creek Wind Farm. 

• Participate, with Project representatives, in meetings with key stakeholders. 

• Acting as a role model to encourage the avoidance of risk-taking behaviours across the business and provide the personal commitment to “don’t risk it’. 

ESSENTIAL SKILLS AND EXPERIENCE

Essential:

• Identified position - must be of Darumbal descent, as cultural knowledge and community connection are essential to the role.

• Current driver’s licence and ability to travel locally and regionally.

Desirable:

• Demonstrated experience in a similar liaison or community engagement role, preferably within the indigenous or multicultural services sector

• Strong understanding of the local Rockhampton community and the unique needs of indigenous and culturally diverse populations

• Excellent communication and interpersonal skills, with the ability to build rapport and collaborate effectively with a wide range of stakeholders

• Proven project management and event coordination skills

• Proficiency in data collection, analysis and report writing

• Formal education in communications, journalism, business, public relations, project management or relevant field.

• Proficient Microsoft Office suite

• Proficient English language skills 

BENEFITS

At Darumbal, we are committed to creating a diverse and inclusive workplace that celebrates the unique contributions of our employees. We offer a range of benefits, including:

- Competitive Salary and Superannuation
- Ongoing Professional Development and Training Opportunities
- Supportive and Collaborative Team Environment

APPLICATIONS

Please apply directly using the "Apply" button. Your application should include a Resume and Cover Letter, that outlines your interest in the role and addresses the "ESSENTIAL SKILLS AND EXPERIENCE" section.

Applications Close: C.O.B Tuesday 28th October 2025

At Darumbal Enterprises Pty Ltd, we are committed to diversity, equity, and inclusion in our workforce. Employing Aboriginal and Torres Strait Islander people is essential to delivering culturally responsive and community-aligned services. We strongly encourage applications from Aboriginal and Torres Strait Islander people for this role and for future opportunities as they arise.

IDENTIFIED ROLE

Under Section 25 of the Anti-Discrimination Act 1991 (Qld), it is a genuine occupational requirement for the incumbent to be Indigenous to the Aboriginal or Torres Strait Islander Community.

Join the leaders in RV & Motorhome Repairs

RNR Refinish are seeking an experienced Administration Assistant to be the front of house face of our business greeting customers, answering calls, and working within the team to keep the workshop running smoothly.

As the first point of contact, you’ll play a key role in delivering outstanding service and ensuring jobs flow seamlessly through the workshop. Your responsibilities will include:

• Greeting clients and delivering exceptional service through calls, enquiries, bookings, and professional communication

• Providing clear explanations of jobs, timelines, progress updates, and completed work (including invoicing)

• Handling general administration tasks

• Liaising with insurance and warranty companies to coordinate approvals, manage claims, and ensure smooth processing of customer repairs

• Previous experience in an administration or service advisor role (essential)

• Strong communication and phone skills with a professional, friendly manner

• A positive attitude and the ability to work both independently and as part of a team

• Initiative and strong organisational skills

• Experience in the RV or automotive repair industry highly regarded

• A supportive and professional team environment

• Ongoing training and upskilling opportunities

• BBQ breakfast every Friday with an early finish

• Working hours are 8am - 4pm Monday to Thursday and 8am - 3pm Friday

• Overseeing daily office management and ensuring everything runs smoothly
• Organising catering for breakfasts, lunch & learns, and social events
• Maintaining office supplies and coordinating with vendors and building management
• Assisting with onboarding new team members (setting up laptops and coordinating with the IT provider, E-Nerds)
• Supporting company events — from lunch & learns to quarterly socials and the annual Christmas boat day
• Being the first point of contact for visitors and ensuring a welcoming experience

• Experience in office management, administration, or project coordination 
• A confident, people-oriented personality with a genuine love for team culture
• Strong organisational and multitasking skills
• A proactive mindset — you see what needs to be done and make it happen
• Australian Citizenship or Permanent Residency (required)

• You’ll be joining a friendly and collaborative team that values balance, connection, and good energy.
• Expect fortnightly Lunch & Learns, team breakfasts, and quarterly social events 

Are you an organised and compassionate administrator who takes pride in keeping things running smoothly?
Join a values-driven organisation supporting the Sisters of Mercy Brisbane and play a key role in maintaining the comfort, safety, and wellbeing of Sisters living in the community.

About the Role

The Administration Assistant – Maintenance, provides vital administrative support across the Congregation’s maintenance operations. This role oversees the coordination of property and maintenance activities, ensuring smooth day-to-day operations across community residences, and Congregation facilities.

With a focus on supporting the Sisters living in community settings, you’ll manage scheduling, record keeping, contractor coordination, and compliance processes to help ensure all properties remain safe, well-maintained, and welcoming.

This role is based in Nudgee and requires Fulltime hours in the office, WFH is not available.

Key Responsibilities

• Provide professional and efficient administrative support for all maintenance activities.

• Coordinate regular maintenance programs (e.g. fire safety, pest control) and organise urgent works such as repairs or replacements.

• Maintain accurate records of property assets, maintenance schedules, and compliance documentation.

• Liaise with contractors, suppliers, and service providers to ensure quality and timely completion of works.

• Respond to property inquiries from Sisters with care, professionalism, and sensitivity.

• Process invoices and payments in accordance with organisational policy.

• Support the planning and administration of property projects or upgrades.

• Ensure all work is completed in accordance with safety, compliance, and organisational standards.

• Provide general support to the wider Administration team as required.

About You

You’re a proactive and organised professional with excellent communication and problem-solving skills. You enjoy working in a collaborative environment where your attention to detail and care for others makes a meaningful difference.

You will bring:

• Demonstrated experience in administration, ideally within a facilities, maintenance, or property environment.

• Strong computer literacy (Microsoft Office Suite – Word, Excel, Outlook, PowerPoint).

• Excellent organisational, time management, and communication skills.

• Ability to manage competing priorities and work independently.

• High level of discretion, professionalism, and respect for confidentiality.

• A professional and collaborative attitude and a willingness to help.

• A commitment to child safety and ability to maintain relevant probity checks (Blue Card).

• A current Queensland Driver’s Licence.

Desirable:

• Experience supporting elderly residents or in community-based residential environments.

• Knowledge of facilities management systems or database management.

• Understanding of the Catholic Church and its organisational context.

Why Join Us?

The Sisters of Mercy Brisbane Congregation, founded in 1861, is a Catholic community inspired by compassion, justice, and service. You’ll be part of a supportive and respectful workplace where your contribution helps ensure the Sisters’ homes and community spaces are safe, comfortable, and well cared for.

We offer:

• A supportive, values-based environment.

• The opportunity to make a meaningful difference every day.

• A collaborative and caring workplace culture.

How to Apply:
Please submit your resume and a brief cover letter outlining your skills and experience relevant to this role.

Closing date: Monday, 20th October 2025

Working closely with the Head of Intellectual Property, you will provide essential administrative support across IP management, financial and statistical reporting, and contract administration. This is a fantastic opportunity to gain in-house experience in a fast-paced environment focused on child health and commercialisation.

Your responsibilities include:

• Manage and maintain our Inteum IP database, ensuring all patent, trademark, and contract information is accurate and up-to-date
• Support patent prosecution processes, including invention disclosures, deadline monitoring, and correspondence
• Assist with trademark applications and renewals, liaising with external attorneys and managing international filings
• Oversee the IP inbox and assist with task coordination and communications across the organisation
• Handle budgeting, invoice tracking, and commercial income reporting related to IP activities
• Generate detailed reports on patent portfolios and commercial income for internal teams

What we're looking for

• Strong communication skills and excellent attention to detail
• Proficiency in database management and software applications
• Ability to manage multiple priorities and meet deadlines
• Analytical mindset with strong research and problem-solving skills

Desirable skills

• Science degree or equivalent
• Understanding of patent systems and IP protection processes
• Familiarity with IP and contract databases like Inteum, Inprotech, or LEX

Questions? Please reach out to Dr Sinth Jegaskanda at sinth.jegaskanda@mcri.edu.au.

View the position description here.

What's in it for you.

• Benefit from salary packaging, including entertainment and novated leases
• Gain inhouse IP experience within a leading medical research institute
• Enjoy a variety of flexible work arrangements
• Diverse and dynamic role with a mix of administrative, legal and strategic tasks
• Supportive team environment working at the intersection of science, research and commercialisation
  
  

Who we are

Murdoch Children's Research Institute envisions a transformative future for child health. Our institute is a hub of impactful scientific breakthroughs, particularly in early interventions, enhanced diagnosis, prevention, and potential cures. We thrive on collaborative, multidisciplinary problem-solving to address challenging queries in child health. Committed to inclusivity and respect, we foster a positive working environment that values diverse backgrounds and experiences. As a proud member of the Australian Network on Disability and a dedicated supporter of Science Australia Gender Equity (SAGE), we uphold principles of equal opportunity and diverse representation.

We are committed to the safety of children and young people and takes a zero-tolerance approach to all forms of child abuse, exploitation and harm. Child safety is prioritised in our decision-making at all levels of the Institute.

Join Us!

If you're ready to contribute to groundbreaking research and advance your career in IP management, apply now to join our passionate and innovative team!

If you believe this role is a good fit for you, please apply by submitting:

• Your resume
• A brief summary about why you would be a good fit for the role
  
  

Ensure these documents are combined into a single PDF file.

We welcome individuals of diverse genders, ages, ethnicities, cultural backgrounds, abilities, religions, and sexual orientations in our workplace. We actively encourage talented individuals from all walks of life to apply for our job openings. Our commitment lies in fostering a workplace that is barrier-free and inclusive, aiming to attract the most skilled candidates.

For any questions related to the recruitment process, feel free to reach out to our Recruitment team at recruitment@mcri.edu.au. Ensure that you include the position number and job title in the subject line. Please refrain from sharing your application to this email address.

Please note, we reserve the right to close the vacancy prior to the closing date once a sufficient number of applications have been received.

No recruitment agencies please.

Position Description

Applications close: 31 October 2025 AUS Eastern Daylight time

• Part Time & Casual Opportunities                      

Bairnsdale Regional Health Service (BRHS) is seeking motivated, committed and consistent Administration Support Officers to join our Acute and Sub-Acute Wards team. These roles are essential in supporting clinical staff by ensuring patient care is supported by accurate and efficient administration. The right person will be able to adapt to a fast-changing environment, enjoy being part of a close team, and take real satisfaction in contributing to patient care.

Hours of Work

• 64hrs per fortnight: Core shifts Mon-Thu

The ideal candidate will also demonstrate flexibility to adjust days when operational needs require

Why should you apply?

• Generous hourly rate and shift allowances
• Extensive salary packaging options offered
• 5 weeks of annual leave (pro-rata for part time)
• Excellent training and learning & development opportunities

Key selection criteria:

• Minimum 2 years' experience in an administrative or support role.
• Certificate in Business Administration (desirable)
• Competent in MS Office Word, Excel and Outlook with accurate data entry skills (Experience with Microsoft OneNote, Teams, and iPM preferred but not essential).
• Adaptable and proactive, with the ability to work independently in a busy clinical setting.
• Proven ability to work collaboratively and cooperatively in a team environment.
• A self-starter who can prioritise, problem-solve, and stay calm under pressure.
• Understanding of privacy and confidentiality principles

About BRHS:

Bairnsdale Regional Health Service is East Gippsland's largest employer and healthcare provider. Located in a stunning regional area, you will relish an amazing lifestyle and enjoy a rewarding work environment providing challenge, variety and a range of opportunities to progress your career.  

Enquiries can be directed to: Rachael Dean, Administration Support Manager at rachael.dean@brhs.com.au or 03 5150 3322

Suitable applicants may be contacted and interviewed as applications are received, so early applications are encouraged.

Please Note: Only applicants with current Australian work rights will be considered.

Read about all our benefits here

Applications are to be submitted by selecting "Apply Now" and are to include:

• Cover letter
• Resume (including two recent referees)
• Response to the full key selection criteria (as listed in the attached position description)

Find out more about working with us here and follow us on facebook.

For information on East Gippsland, visit  Live East Gippsland

At BRHS, we recognise that diversity strengthens our workforce, enhances our services and enriches the communities we serve.  We are committed to fostering an inclusive, respectful, and equitable environment where everyone, regardless of background, identity or ability, feels safe, valued and supported.  Should you require any reasonable adjustments or support during the recruitment process, please contact us at people.culture@brhs.com.au