360 Health + Community is looking to welcome an inaugural Program Administrator for our Peel Youth Mental Health Navigation and Coordination Service (to be known as 'Peel Youth Pathways')!

360 Health + Community is an established, experienced and growing not-for-profit organisation delivering specialised mental health services, headspace (x3), suicide prevention, psychosocial support, chronic health & aged care, allied health, Street Doctor, and NDIS support coordination and allied health services. We operate throughout the Perth metropolitan area, the Mid-West (out of Geraldton), and the Goldfields (out of Kalgoorlie). In delivering our NDIS support coordination and recovery coaching services we specialise in the psychosocial domain and work with complex participants, including those living with more than one disability.

Our youth participants (12-25 years of age) encompass a rich range of diversities – culture, language, religion, CaLD, Aboriginal and Torres Strait Islander, gender, sexuality, living circumstance, socio-economic status, educational and economic participation, and health status – and can include those with guardians, administrators, and child protection and family services.

Collaboration, Compassion, and Integrity are the values 360 Health + Community lives by in supporting the mental and physical wellbeing of the people we serve. They are the foundation of how we support all our team members in supporting and delivering services to the community.

About the role – Program Administrator

The Peel Youth Mental Health Navigation and Coordination Service (PYMHNCS) is a new, innovative program and the inaugural Program Administrator will play a significant role in implementing and then running the administrative processes and supports for the program. The Program Administrator will work with a multi-disciplinary team of psycho-social service navigators supporting youth who are experiencing mental health conditions and biopsychosocial complexities. This program will work in concert with the Wandjoo Gateway, and a significant part of this role is ensuring collaboration and integration with the network to achieve improvements in the mental health care of youth.

Key aspects of this role:

• Act as the first point of contact for the Peel Youth Pathways program, triaging enquiries from clients, families, and service providers.
• Schedule appointments for clinicians and clients using the client management system.
• Maintain accurate and timely records of all client interactions in client management system.
• Use internal communication tools to keep team members informed of enquiries, follow-ups, and client needs.
• Draft and manage correspondence with clients, general practitioners, and external service providers.
• Perform other general reception and administrative duties as required.

What we are looking for / being successful in the role, you will have:

• Previous administrative experience with demonstrated organisational skills including the ability to manage workloads and achieve outcomes in a busy environment.
• Experience and developed skills in interacting with the public in a prompt, friendly and confidential manner.
• Skill and literacy in information management and communication technologies, including desktop computers, word processing, spreadsheet and database software packages.
• Developed written and verbal communication skills, and the ability to engage with, establish and maintain effective relationships with a diverse range of people, including young people, health professionals, and service providers.
• Demonstrated previous experience whilst working within a multidisciplinary team where you have been the first point of contact in dealing appropriately and respectfully with young people and their families, and the young person experiencing mental health concerns.
• National Police Certificate, Working with Children Check

360 Health + Community offers:

An attractive remuneration package based on:

• $32.01 to $39.25 per hour PLUS superannuation.

Starting rate based on the qualifications and experience you bring to the role. Appointments are usually made at the starting rate for the band.

Other benefits include:

• Full salary sacrifice options (up to $15,900 per year).
• Birthday and wellness leave.
• Peer support, professional development.
• Mobile phone and laptop supplied.
• Working in a multidisciplinary team environment.

The role on offer is full-time and fixed-term to 30 June 2027. The base of operations will be at our Mandurah office.

Further information:

Please contact Mike Jones, Senior Manager, by email mjones@360.org.au or mobile +61 490390228.

Closing date: Monday 27 October, 2025.  We encourage early applications as the selection process will begin immediately, and we reserve the right to close applications once the vacancy has been filled.

Lead with Integrity. Work with Heart. Make Justice Accessible.

Consideration given to part-time or full-time. Secondments considered.

About Us

Consumer Credit Legal Service (WA) Inc (CCLS)

• Provides free, confidential legal advice on credit, debt, and consumer law.
• Represents vulnerable consumers in dispute resolution processes.
• Delivers community legal education and sector training.
• Advocates for fairer financial systems and stronger consumer protections.

About the Opportunity

We have a vacancy for an Organisational Services Manager, based in Perth. This position is part-time or full-time with flexibility in days and hours.

The Organisational Services Manager works closely with the CEO to ensure smooth, effective operations across the organisation. The role oversees HR, administration, systems, communications, and key projects that keep CCLS running efficiently and aligned with its purpose. This is a hands-on leadership role for someone who is organised, trustworthy, and proactive — equally comfortable planning strategically and delivering practically. You’ll help shape how CCLS supports its people and delivers impact for the Western Australians we serve.

Compensation & Benefits

• Competitive Salary (commensurate with skills and experience)
• 4 weeks annual leave plus 17.5% leave loading
• Gifted leave between Christmas and New Year
• Access to an Employee Assistance Program (EAP)
• Salary packaging available under NFP provisions
• Opportunities to attend conferences and sector events

Essential Criteria

• Experience in operations, HR, or project management.
• Strong organisational and problem-solving skills.
• Proven ability to manage confidential and sensitive matters.
• Excellent communication and relationship-building skills.
• Demonstrated leadership and team coordination experience.
• Ability to balance strategic thinking with hands-on delivery.
• Proficiency in Microsoft 365 and digital workplace tools.

Desirable Criteria

• Qualifications in management, HR, or a related discipline.
• Experience using Employment Hero or similar HR/payroll systems.
• Knowledge of SCHADS Award provisions and compliance.
• Experience in a legal, financial counselling, or advocacy setting.

How to Apply

Please apply through SEEK or Ethical Jobs.

Please click on the “Quick apply" button and attach your detailed resume and cover letter addressing the selection criteria.

Applications close Monday, 10 November 2025.

Please note that the advertisement may close earlier if a suitable candidate is found.

Your New Company:

This is an exclusive opportunity to join a global business in the Food industry, based in their Wetherill Park office. This company offers unique flavours to ensure businesses and customers receive products that stand out from the rest.

Your New Role:

As a Sales Administrator you will be reporting to a warm, friendly and dedicated Marketing Manager, using market research to achieve business objectives and profitability. Your responsibilities will include:

• Support sales and marketing teams on campaigns and promotions
• Manage end to end quotations
• Ensure products align with financial objectives
• Prepare pricing requests, invoicing and daily reports
• Keep track of sales data and product performance

The Benefits:

• Parking on site
• Work with inclusive and supportive teams
• In depth training and development
• Exciting upcoming rewards and discounts

About You:

• Previous experience in a sales, marketing or finance admin role
• Strong Excel skills
• Experience with Power BI or Batch Master is an advantage

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

• Stunning offices, CBD fringe location
• Career-defining role in a fast-paced, global environment
• Play a pivotal role in enabling the success of a high-profile leader

• Complex diary management and ever-changing scheduling across time zones.
• Extensive international and domestic travel arrangements, including visas and VIP logistics.
• Email management, prioritisation, and ensuring seamless communication flow.
• Acting as a gatekeeper, building and managing relationships with key stakeholders including investors, board members, and industry partners.
• Coordination and attendance of events, launches, and openings.
• Preparing documents, reports, and presentations.
• Supporting confidential projects and initiatives, requiring discretion and sound judgment.
• Overseeing and mentoring the Receptionist/Office Assistant to ensure smooth office operations.
• Occasional personal support and travel with the CEO during peak periods.

• Minimum 5–10 years’ experience as an Executive Assistant, ideally at CEO or C-Suite level.
• Prior exposure to fast-paced industries such as entertainment, media, marketing, or similarly dynamic environments.
• Exceptional organisational skills and strong attention to detail.
• High EQ and the ability to exercise discretion, judgment, and resilience.
• Confidence liaising with senior stakeholders and managing competing priorities.
• A flexible approach and dedication to the job - comfortable with occasional evening work or travel for major events.
• An energetic, proactive, and “no job too big or small” mindset.

Claims Administrator

12-Month Contract | Located in the Inner North Suburbs

$36.65 per hour + super | ASAP start

Position Overview:

As a Claims Administrator, you will play a crucial role in ensuring the smooth daily operations of the claims unit. You'll provide essential administrative and clerical support to the Claims and Rehabilitation Consultants, focusing on accurate and timely processing of invoices and medical certificates. This position requires strong organisational skills, attention to detail, and a proactive approach to managing your workload.

Key Responsibilities:

• Handle electronic filing of claims records and provide general clerical and administrative services.
• Accurately input invoices approved for payment into the claims system.
• Enter medical certificates and other relevant information into the claims system.
• Report to the Claims Manager and ensure all tasks are completed in a timely manner.
• Adhere to relevant regulations, company policies, and the Claims Reference Guide.
• Perform other administrative tasks as required, such as distributing mail.

Minimum requirements:

• 1-2 years of administrative experience in a similar or related position.

Desirable attributes:

• Strong written and verbal communication skills.
• Proficiency in MS Excel, Outlook, and Word.
• Excellent time management skills with the ability to work independently and prioritise tasks.
• A strong customer service mindset.
• The ability to handle confidential information with discretion and initiative.
• Experience in insurance and the public sector is highly desirable.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

• Project coordination, which will see your highly developed organisational and co-ordination skills put to great use from taking enquiries to assisting our teams to respond to proposals to overseeing project tasks and co-ordinating meetings while liaising with our valued clients
• Project Support, which may include preparing proposals, reporting, invoicing and making sure we close off our projects having dotted every I and crossed every T
• Taking inbound calls and managing multiple email inboxes
• Supporting some key members of our leadership team
• Office management to ensure the Perth office is a well-stocked, warm and welcoming environment
• Event management for local events such as milestone celebrations, routine team events and Christmas parties
• Travel management (includes booking flights, hotels and coordinating calendars)
• Timesheet management

• You will have worked in an administration/co-ordination role within a fast-paced environment where you are used to working on multiple tasks at once
• Demonstrated passion for providing exceptional customer service to both our internal and external teams.
• Exceptional communication skills, both written and verbal
• You love people and have honed your interpersonal and stakeholder engagement skills
• You’re flexible, adaptable and thrive working under pressure with tight deadlines at times
• Advanced MS Office skills and a love for new technologies
• You are proactive with a willingness to learn, highly organised and nothing gets past you (attention to detail)

• Hybrid work arrangement
• Flexibility, we know everyone has a life outside of work, we support where we can
• Lovely office in the heart of Fremantle
• Company wide bonus structure for staff, we will discuss this further with shortlisted candidates
• Employee shares scheme (we are employee owned)
• Top notch Employee Assistance Program
• Paid parental leave
• Company wide wellness programs
• DEI and RAP initiatives
• Purchased annual leave

We are looking for a positive, motivated individual with client-facing or administrative experience (Financial Services industry background not essential) to join our wonderful Ballarat office. This is a permanent, full-time, onsite position.

What will your typical week look like?

• Answering client phone calls as you will be the direct contact for clients and maintaining excellent customer service. 
• Various administration tasks including client database maintenance, document management (scanning), client invoicing, lodging tax returns and ATO correspondence.
• Ad hoc Perform tasks such as managing mail and preparation of meeting rooms. 
   

Let’s talk about you! You will have the following: 

• Experience in customer services, administration, or similar front of house role. 
• Strong prioritisation and organisational skills and the ability to deal with change.
• Previous experience using the Microsoft Suite and Teams (or similar). 
   

Let’s talk about our team 

• Collaborative team that values diversity and inclusivity 
• Supportive work environment with opportunities for career growth and development 
• Strong client-centric focus and commitment to providing excellent service 
   

More about the perks!

• Clear and supportive career progression opportunities 
• Ongoing training and development to support your growth 
• A range of benefits to help keep you healthy and happy 

About us

Why Findex?

At Findex we are passionate about what we do and how we do it. Are you a big and bold thinker? Do you like to make meaningful change? Are you motivated by working in a business that puts clients first and embraces teamwork? Do you want to be part of a team that moves together, operates in a high trust environment and celebrates success? Do you take pride in delivering quality work, being accountable and maintaining high standards?

If this sounds like you, we look forward to meeting you. Apply now!
 

PLEASE NOTE:

Only candidates with valid working rights within Australia will be considered.

Findex is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees and encourage applications from candidates with a variety of strengths, backgrounds and experiences.
 

Note for Recruitment Agencies:

This role is being managed by Findex Talent Acquisition and we will not accept unsolicited resumes/applications from Recruitment Agencies.
 

• Welcomed new participants, guiding them through their onboarding process and ensuring they understand how we deliver services.
• Acted as the main point of contact, answering participant and referrer queries.
• Managed scheduling and handovers, ensuring smooth transitions between practitioners and continuous service delivery.
• Tracked NDIS plan review dates and supported participants in planning ahead.
• Monitored and actively managed the waitlist, prioritising access to services and ensuring participants are scheduled as soon as availability opens.
• Built and nurtured relationships with local referrers, maintaining regular communication to keep them informed and engaged with our services.
• Ensured the hub was safe, welcoming, and well-maintained for participants and staff.

• 2–3 years’ experience in administration with a strong focus on customer service and relationship building.
• Demonstrated experience in scheduling or rostering within a fast-paced environment.
• A proactive, solution-focused mindset, able to prioritise tasks and manage competing demands.
• Strong attention to detail and accuracy in record-keeping.
• The ability to build and maintain positive relationships with participants, therapists, and referral partners.
• A high level of competency in managing client databases and administrative systems (Salesforce experience is a plus!).
• A "can-do" attitude, eager to tackle challenges and continuously improve processes.
• The ability to embrace change, take on feedback, and grow your skills.
• First Aid Certificate (or willingness to obtain one).
• Experience in the NDIS/Disability sector is desirable but not essential.
• Prior to commencement, you’ll need to obtain a Working With Children’s Check and NDIS Workers Screening Check.

• Continuous Learning and Opportunities for Growth: Access to our in-house career coach, an external professional development budget and support to guide you on your personalised career pathway.
• Team Culture: A contemporary and positive team culture where everyone shares the same vision.
• Everyday Perks: We offer a range of additional perks including pet-friendly hubs, wellbeing days, paid parental leave, regular social events and access to confidential counselling services through our Employee Assistance Program.
• Be Part of Something Bigger: When you work at Everyday Independence, the work you do as an administrator is valued. You’ll be part of a value-driven and innovative organisation striving to break down barriers and help NDIS participants unlock their full potential.