Are you an organised and compassionate administrator who takes pride in keeping things running smoothly?
Join a values-driven organisation supporting the Sisters of Mercy Brisbane and play a key role in maintaining the comfort, safety, and wellbeing of Sisters living in the community.

About the Role

The Administration Assistant – Maintenance, provides vital administrative support across the Congregation’s maintenance operations. This role oversees the coordination of property and maintenance activities, ensuring smooth day-to-day operations across community residences, and Congregation facilities.

With a focus on supporting the Sisters living in community settings, you’ll manage scheduling, record keeping, contractor coordination, and compliance processes to help ensure all properties remain safe, well-maintained, and welcoming.

This role is based in Nudgee and requires Fulltime hours in the office, WFH is not available.

Key Responsibilities

• Provide professional and efficient administrative support for all maintenance activities.

• Coordinate regular maintenance programs (e.g. fire safety, pest control) and organise urgent works such as repairs or replacements.

• Maintain accurate records of property assets, maintenance schedules, and compliance documentation.

• Liaise with contractors, suppliers, and service providers to ensure quality and timely completion of works.

• Respond to property inquiries from Sisters with care, professionalism, and sensitivity.

• Process invoices and payments in accordance with organisational policy.

• Support the planning and administration of property projects or upgrades.

• Ensure all work is completed in accordance with safety, compliance, and organisational standards.

• Provide general support to the wider Administration team as required.

About You

You’re a proactive and organised professional with excellent communication and problem-solving skills. You enjoy working in a collaborative environment where your attention to detail and care for others makes a meaningful difference.

You will bring:

• Demonstrated experience in administration, ideally within a facilities, maintenance, or property environment.

• Strong computer literacy (Microsoft Office Suite – Word, Excel, Outlook, PowerPoint).

• Excellent organisational, time management, and communication skills.

• Ability to manage competing priorities and work independently.

• High level of discretion, professionalism, and respect for confidentiality.

• A professional and collaborative attitude and a willingness to help.

• A commitment to child safety and ability to maintain relevant probity checks (Blue Card).

• A current Queensland Driver’s Licence.

Desirable:

• Experience supporting elderly residents or in community-based residential environments.

• Knowledge of facilities management systems or database management.

• Understanding of the Catholic Church and its organisational context.

Why Join Us?

The Sisters of Mercy Brisbane Congregation, founded in 1861, is a Catholic community inspired by compassion, justice, and service. You’ll be part of a supportive and respectful workplace where your contribution helps ensure the Sisters’ homes and community spaces are safe, comfortable, and well cared for.

We offer:

• A supportive, values-based environment.

• The opportunity to make a meaningful difference every day.

• A collaborative and caring workplace culture.

How to Apply:
Please submit your resume and a brief cover letter outlining your skills and experience relevant to this role.

Closing date: Monday, 20th October 2025