• Provide high-level executive and personal support to the Managing Director
• Manage complex calendars, inboxes, and coordinate meetings across multiple time zones
• Coordinate domestic and international travel and event logistics
• Prepare and distribute reports, agendas, board papers, and presentations
• Draft internal communications and support key leadership meetings and workshops
• Build strong relationships with senior internal and external stakeholders
• Support special projects, team initiatives, and broader business improvement activities
• Handle sensitive and confidential information with discretion and professionalism

• Experience supporting C-suite or executive-level leaders
• Outstanding organisational and time management skills
• Confident communicator with excellent written and verbal skills
• Proactive, adaptable and able to manage competing priorities with ease
• Professional presence with the ability to build strong relationships at all levels
• Tech savvy with experience using Microsoft Office, Teams and internal systems 
• Comfortable navigating complex, fast-moving environments

• Work closely with an inspiring, values-led Managing Director
• Be a core part of a dynamic and collaborative leadership team
• Enjoy true hybrid working 
• Join an organisation committed to purpose, transformation and positive impact

We are looking for your can-do attitude!

Are you the person everyone turns to when something needs to get done - efficiently and with a smile?

We're on the hunt for an energetic and adaptable Administration Assistant to join our fast-paced team at Tangatours, based on Moreton Island. This is an exciting opportunity for someone who's not only organised and proactive, but also ready to embrace island life and become a valued part of our Tangatours family.

About Tangatours:

Based on the stunning Moreton Island, Tangatours offers a truly unique work environment surrounded by pristine beaches, vibrant wildlife, and endless opportunities for outdoor adventure. As the world's third-largest sand island, this sub-tropical paradise is just a short 75-minute ferry ride from Brisbane. Working with Tangatours means being part of a passionate team that helps guests experience the very best of this incredible destination every day.

About the role:

We're looking for dynamic and adaptable Administration Assistant who thrives in a fast-paces environment. The ideal candidate is a quick learner, a confident self-starter, and someone who tackles challenges with enthusiasm and professionalism. You'll play a key role in supporting our operations team, keeping everything running smoothly behind the scenes while contributing to the friendly and positive culture Tangatours is known for.

What You'll do:

• Keep our store running smoothly by overseeing daily operations

• Support the team with HR tasks and staff coordination.

• Handle customer bookings and enquiries with professionalism and care.

• Manage general administration to keep everything on track

• Deliver top-notch customer service, making every guest feel valued.

• Work with management on weekly plans and strategies to achieve team goals.

• Track progress and ensure tasks are completed efficiently.

Who we're looking for:

We want someone who is enthusiastic, adaptable, and ready to jump in where needed. You'll thrive in this role if you are:

• Organised and proactive: You stay on top of tasks and can manage multiple priorities with ease.

• A quick learner and self-starter: You take initiative and don't shy away from challenges.

• People-focused: You enjoy helping others and delivering exceptional customer service.

• Flexible and adaptable: You can easily adjust to the fast-paced, dynamic environment of island life .

• A team player: You communicate well, collaborate effortlessly, and contribute positively to the team culture.

Living and working on Moreton Island requires a sense of adventure and a love of the outdoors - if that sounds like you, you'll fit right in with the Tangatours family!

Qualifications and experience:

Minimum 2 years of administration experience: Candidates should have at least 2 years of hands-on experience in administrative roles.

Strong Multitasking skills: Ability to juggle multiple tasks efficiently, working both independently and as part of a team.

Proficiency in Excel and Word: Demonstrated expertise in Microsoft Excel and Word, with meticulous attention to detail and accurate data entry capabilities.

Innovative and resourceful: A creative thinker who can devise efficient solutions to everyday challenges.

Dependable and organized: Reliability and exceptional organizational skills are essential, along with a readiness to go above and beyond when necessary.

Passion for the tourism industry: A genuine enthusiasm for the tourism sector and a commitment to contributing to its success.

Why join us:

• Island lifestyle: Live and work on beautiful Moreton Island, surrounded by pristine beaches, wildlife and endless outdoor adventures.

• Supportive team environment: Be part of a friendly, dynamic team that values collaboration and a positive workplace culture.

• Professional growth: Gain hands-on experience in administration, customer service, and operations within a fast-paced tourism business.

• Unique experiences: Enjoy the perks of island life, including access to activities and excursions that make every day and adventure.

• Work-life balance: Experience a relaxed island lifestyle while contributing to a thriving tourism operation.

Ready to join us?

If you're organised, adaptable, and ready to embrace life on Moreton Island while making a difference every day, we'd love to hear from you! Apply now and become part of the Tangatours family.

• Initial 12 month assignment
• Sydney offices
• Cisco UCS/VMare vSphere

• Capacity planning, performance analysis, DR plans and UCS compute admin
• Inputs into planning and Prioritisation of project work.
• Inputs into definition of work packages.
• Refinement of work descriptions.
• Advice on technical risks, critical defects.
• Investigation and resolution on assigned defects
• Design for secondary disaster recovery compute environment with Cisco USC, Hitachi, VMware vSphere
• Detail Design Documentation to build the Cisco UCS and Virtual Infrastructure.
• Design documentation describing the integration into the overall solution such as physical fit and physical connectivity, and logical connectivity to core network, border, fabric interconnects.
• Tested failure modes, recovery modes, security and access, scaling, and maintenance as per testing approach
• Provide proactive advice on overall solution design and deployment.
• Provide ad-hoc advice on defect resolution.
• Provide ad-hoc support to DR team members through.
• Throughout key points in the project handover and knowledge sharing will be required via either meetings in person, recorded MS teams session or handover documentation.

• 5+ years of in a similar capacity - Technical Consultant and/or Engineer on VMWare vSphere & Cisco UCS
• Expertise as a systems adminstrator on Windows and UNIX environments as well as IP networking, routing & switching technologies
• Strong understanding and background in Cisco UCS platform - hardware, sofrware and fabric design & architecture
• Knowledge of object storage systems, databases & applications is desirable
• good understanding of managed services framework

Based in Truganina, we are currently seeking an enthusiastic team player with an eye for detail to join our customer service team offering our clients fantastic customer service.

The duties for this role will include:

• Answering incoming phone calls.

• Customer service inbox management

• Assist in solving weighbridge issues and helping drivers onsite

• Weekly/Monthly reports

• Accurately entering data into industry specific software platforms (Wastedge).

• Completing all dockets and inputting into Wastedge where necessary

• Enter and action contaminations reports.

• Supporting the Customer Service and Sales team.

• Filing and scanning.

• Excellent customer service.

The successful applicant will have previous experience in attention to detail, dynamic workplace as well as:

• Ability to build effective relationships with internal and external stakeholders using well developed written and verbal communication

• Minimum 2 year in similar role, preferred but not essential.

• Be prepared to 'get your hands dirty' obtaining the information you need for your role.

• Have good attention to detail whilst maintaining quality.

• High level problem solving capabilities.

• Be able to prioritise and time manage.

• Strong Microsoft Office skills (Excel/Word/Outlook).

• Knowledge of the recycling industry would be advantageous, but is not essential.

We can offer the successful candidate the opportunity to make this role their own, and to continue to grow with the business. 

Are you the kind of person who loves keeping things organised, enjoys helping others and takes pride in getting things done right?  If so, we’d love to meet you.

At HCE Engineers, we believe success comes from great communication, genuine care and shared knowledge.  As our business grows, we’re looking for a positive and proactive Business Support Officer to join our friendly team and help keep our projects – and our office – running smoothly.

What You’ll Be Doing

No two days are the same here!  You’ll be the go-to person who keeps things on track behind the scenes.  Your role will include:

• Supporting our project teams with all things administration.

• Setting up projects and maintaining records in our project management software.

• Preparing and following up fee proposal and related reporting.

• Keeping key spreadsheets and documents up to date and accurate.

• Working closely with the Business Manager to support our ISO accreditation and business management processes.

• Ordering supplies and keeping our office stocked and welcoming.

• Helping with whatever’s needed to make sure everything runs like clockwork.

You will have the freedom to work independently but also receive plenty of support when you need it.

About You

You’re organised, approachable and like being that reliable person everyone can count on.

You’re confident using Microsoft Office, have a great eye for detail and are comfortable juggling a few things at once.

We’d love to hear from you if you:

• Have experience in administration or business support (any industry welcome).

• Communicate clearly and professionally, whether by phone, email or in person.

• Are adaptable and enjoy variety in your workday.

• Take pride in doing things well and helping your team succeed.

Who We Are

Based in Redland Bay, HCE Engineers is a civil engineering consultancy with over 20 years of experience in the urban development sector.  We’re a small, close-knit team that values trust, teamwork and balance.  Our culture is professional but relaxed – we work hard, support each other and celebrate our shared success.

Why You’ll Love Working Here

• You’ll be part of a genuinely friendly and supportive team.

• You’ll enjoy variety in your role – every day is different.

• We’re growing, so there’s room to develop and learn along the way.

How to Apply

If this sounds like you, we’d love to hear from you!  Please apply via SEEK with your resume and a cover letter telling us a little about yourself and why you’d be a great fit – we can’t wait to meet you.

About the role

Join the dynamic team at Koala Solar as a Customer Service & Admin Superstar in our Yangebup, WA office. This full-time role is an exciting opportunity to play a key part in providing exceptional customer service and administrative support to our growing solar energy business.

What you'll be doing

1. Handling inbound customer enquiries via phone, email and walk-ins, providing knowledgeable and friendly support

2. Processing customer orders, bookings and payments efficiently and accurately

3. Maintaining detailed customer records and databases

4. Coordinating site visits and installation schedules

5. Providing general administrative support such as filing, photocopying and data entry

6. Contributing to the continuous improvement of our customer service processes and procedures

What we're looking for

1. Proven experience in a similar customer service or administrative role, ideally within the renewable energy or home services industry

2. Excellent communication and interpersonal skills, with a friendly and professional telephone manner

3. Strong organisational abilities and attention to detail

4. Competent in using standard office software such as Microsoft Office

5. An enthusiastic, can-do attitude and a genuine desire to provide outstanding customer experiences

6. A commitment to ongoing learning and professional development

What we offer

At Koala Solar, we pride ourselves on our collaborative, supportive and flexible work environment. You'll enjoy a competitive salary, flexible working arrangements to support work-life balance, generous leave entitlements and opportunities for career progression. Most importantly, you'll be part of a passionate team making a real difference in the transition to renewable energy.

About us

Koala Solar is a leading provider of solar energy solutions for residential and commercial customers across Western Australia. With a reputation for quality, innovation and exceptional customer service, we are committed to helping our clients reduce their energy costs and carbon footprint. Join us on our mission to power a sustainable future.

Apply now to become our new Customer Service & Admin Superstar!

For over 30 years, CFO On-Call has been helping business owners across Australia and New Zealand take control of their financial future.

We’re a network of experienced Virtual CFOs providing flexible, part-time financial leadership to businesses of all sizes — helping them improve cash flow, increase profits, and plan strategically for growth.

Our proven systems and practical insights deliver measurable results. On average, our clients achieve a 51% increase in profit, thanks to tools like our exclusive Seven Key Numbers Analysis.

We’re now expanding our support team to help us continue delivering the high-quality service our clients value and trust.

As our Client Service Coordinator, you’ll be the friendly and reliable point of contact who keeps client relationships strong and operations running smoothly.

You’ll work closely with our CFOs and clients — coordinating meetings, managing communication, and ensuring every interaction reflects the professionalism and care CFO On-Call is known for.

In this role, you’ll also have the opportunity to learn the systems and methodologies our CFOs use to help clients achieve financial success. Over time, you’ll gain deep insight into how our services are delivered — preparing you to support, coach, and guide new CFOs as they join the network.

This is a varied and rewarding role that suits someone who thrives in a dynamic environment, enjoys variety, and takes pride in supporting both clients and colleagues.

• Act as the first point of contact for client enquiries, scheduling, and support.

• Coordinate new-client onboarding to ensure a seamless start.

• Maintain accurate client records, agreements, and data in our CRM system.

• Support CFOs with meeting preparation, follow-ups, and project coordination.

• Assist with proposals, reports, and client documentation.

• Monitor client satisfaction and ensure issues are resolved quickly.

• Learn and understand CFO On-Call’s financial management frameworks and client processes.

• Collaborate with leadership to improve onboarding, training, and eventually support new CFOs joining the team.

• Contribute ideas to enhance internal systems and elevate the overall client experience.

• Experience in client service, administration, or account coordination (professional services experience, accounting, banking or bookkeeping highly regarded).

• Strong organisational and multitasking skills with excellent attention to detail.

• Excellent written and verbal communication skills.

• Proficiency with CRM systems and Microsoft Office or Google Workspace tools.

• A proactive, can-do attitude and a collaborative approach to teamwork.

• A genuine passion for helping clients and learning new business processes.

• Interest in professional development and the potential to guide and support others.

• Salary: $70,000 – $85,000 + super (based on experience)

• Full time position - working from Cheltenham Office in Melbourne

• Supportive, values-driven team culture

• Real opportunities for growth — including learning CFO On-Call’s systems and developing into a coaching role

• Make a genuine impact helping business owners and CFOs succeed
  

If you’re passionate about delivering great client experiences, love learning new business systems, and see yourself supporting and mentoring others as you grow — we’d love to hear from you!

Apply Now and join a team that helps businesses — and people — thrive.

Executive Assistant – Customer, Risk & Governance 

Full-time | Sydney CBD (Pitt Street) | Hybrid (3–4 days in office, 1–2 days WFH) 

Closing date for all applications Tuesday, 28th October 2025

Where purpose meets precision 

At Uniting, we’re for people. We stand alongside those we serve – older people, children and families, and communities across NSW and the ACT – to create a life filled with possibility, connection, and purpose. 

We’re looking for an experienced and proactive Executive Assistant to join our Customer, Risk & Governance (CRG) Directorate – a team that connects strategy to practice, enabling every service we deliver to be safe, respectful, and accountable. 

About the Customer, Risk & Governance Directorate 

The CRG Directorate partners with frontline teams to deliver safe, high-quality services through strong governance, risk management, and customer experience. 

We provide the frameworks, insights, and assurance that enable confident decision-making and continuous improvement across Uniting. From safeguarding and compliance to customer engagement and transformation, our work helps shape how we protect people, improve experiences, and innovate for impact. 

Led by the Chief Customer, Risk & Governance Officer, CRG has delivered key achievements in enterprise governance, customer experience, and organisation-wide system improvements that make a tangible difference for the people we serve. 

The opportunity 

As Executive Assistant, you’ll provide trusted and well-informed support to the Chief CRG Officer and the Leadership Team, ensuring priorities are delivered seamlessly and on time. 

Reporting to the Executive Officer, you’ll be a proactive, solutions-focused partner - anticipating needs, resolving issues early, and refining the systems and rhythms that keep CRG delivering safe, accountable services. Alongside coordinating communications, meetings, and logistics, you’ll take initiative to improve processes and ensure the team stays connected, organised, and aligned to strategic priorities.  

A key part of this role also includes supporting the Culture Network, for which the Chief CRG is the proud Executive Sponsor. This group celebrates Uniting’s people and strengthens connections across our organisation. You’ll help coordinate meetings, capture ideas, and bring initiatives to life - with plenty of opportunity to contribute your own creativity and energy. 

If you’re someone who takes initiative, thrives in a fast-paced environment, and takes pride in keeping things running smoothly, while collaborating with others and bringing fresh ideas to improve how we work, you’ll fit right in. 

What you’ll do 

You’ll be an integral part of the CRG team by: 

• Providing efficient, responsive, and professional support to the Chief CRG and Leadership Team. 
• Managing complex diaries, travel, expenses, and correspondence with care and confidentiality. 
• Coordinating meetings and leadership activities — from agendas and logistics to minutes and action tracking. 
• Supporting the rhythm of governance by keeping priorities, follow-ups, and communication on track. 
• Engaging with stakeholders across Uniting to coordinate efforts, streamline processes, and foster collaboration. 
• Preparing and coordinating materials, presentations, and communications to support informed decision-making.  
• Coordinating Directorate events, including offsites, forums, and Culture Network activities, supporting each stage from planning through to completion to ensure a smooth and engaging experience for everyone involved. 
• Contributing to a safe, inclusive, and positive work environment where everyone feels valued and respected. 

About you 

You’re a natural organiser and relationship builder, confident juggling competing priorities while keeping an eye on the bigger picture. 

You’ll bring: 

• Around five years’ experience in a senior administrative or Executive Assistant role, supporting senior leaders in a complex organisation. 
• Strong written and verbal communication skills, with a professional and respectful approach. 
• Sound judgement and discretion when handling confidential or sensitive matters. 
• Advanced proficiency in Microsoft Office, Outlook, document database, and related systems (AI tools a bonus). 
• Exceptional attention to detail and the ability to manage multiple priorities with calm and confidence. 
• Experience preparing agendas, minutes, and tracking actions for leadership meetings. 
• A collaborative, can-do mindset and a genuine interest in supporting work that improves lives. 

Even better if you have: 

• A passion for social purpose and driving positive change. 

Why Uniting? 

At Uniting, you’ll find more than a career - you’ll find a place where your contribution really matters. We’re an inclusive workplace that celebrates diversity and belonging, committed to flexibility, wellbeing, and supporting you to be your best. 

What’s in it for you: 

• A rewarding career with a leading human services organisation. 
• Up to $18,550 NFP salary packaging available. Access to our U rewards program with exclusive discounts. 
• Flexible work hours for work-life balance. 
• Affordable access to Fitness Passport - discounted gym memberships to support your best life. 
• A supportive, inclusive, and collaborative work environment. 
• Opportunities for professional growth. 
• Mentoring opportunities. 

Click here to learn more about our great benefits: Benefits of working at Uniting 

About Us:
Data Right is Australia’s leading Automated Meter Reader (AMR) installer and reseller. We have installed over 130,000 AMR’s and meters across Australia, with exceptional data accuracy and data continuity exceeding client’s KPI’s and expectations. We pride ourselves on our ability to exceed client expectations and always strive for 100% data accuracy.

About the role:
Data Right is looking for an enthusiastic Admin Assistant for our team. This is an excellent opportunity to develop their role, show initiative and commitment. This rewarding position would suit a school leaver looking to start their future career in Office Administration. Full training will be given in all aspects of the role. We are looking for someone who is dedicated, self-motivated and interested in working in a supportive environment. The successful applicant will have the opportunity to develop their career in a growing business.

To be considered for this role, you will have:

· Excellent communication skills and personal presentation

· A positive sunny attitude to all tasks given

· Able to take direction and listen carefully

· Be willing to offer support to the senior team and assist fully

· Strong attention to detail and a keen focus to tasks

· A desire to learn, develop and deliver

· Able to get along with people from all walks of life

If you are a dedicated and motivated individual looking to develop a career in a growing business, then we look forward to hearing from you. Please send your resume and latest school report with a short cover letter to anna-mart@dataright.com.au .