About the role:

Clarity Partners is partnering with a well-established Civil Engineering company based in Western Australia. The company delivers reliable and high-quality solutions across roadworks, earthworks, and infrastructure projects, supported by a strong commitment to safety, efficiency, and teamwork.

We are seeking an Administration Assistant to provide vital support across office administration and human resources functions. You’ll be the first point of contact for inquiries, manage internal systems, coordinate staff onboarding and training, and handle essential office logistics that keep operations running smoothly.

Key Responsibilities:

• Direct incoming calls and emails to relevant departments
• Handle documentation for inductions, uniforms, and fieldworker applications
• Maintain and organise company files via Microsoft OneDrive
• Update company platforms and monitor reports from operational systems
• Take minutes during meetings and manage filing and mail
• Organise rosters, RDOs, travel, and accommodation
• Book and schedule employee courses and training
• Provide administrative support to accounts and procurement
• Raise purchase orders, process material orders, and perform data entry
• Assist with rejected invoices, report preparation, and general team support

About You

You're an organised, proactive, and commercially-minded professional who excels as the central point of contact in a fast-paced environment. You naturally take initiative, manage a wide variety of tasks with ease, and thrive on providing exceptional operational and administrative support.

You'll Bring:

• Proven Administrative Expertise: Demonstrated experience in a busy administrative role, ideally including exposure to HR/onboarding processes and working effectively within a project or construction setting.
• Exceptional Organisation: Outstanding time management and organisational skills, with an excellent attention to detail.
• Customer-Focused Communication: A professional, confident, and well-spoken manner both in person and on the telephone, with the ability to adjust your communication style for different audiences.
• Technical Proficiency: Strong working knowledge of Microsoft Office (Outlook, Word, Excel), experience with document management/onboarding platforms, and a minimum typing speed of 45 wpm.
• Adaptable Mindset: A positive approach to change, strong initiative, and the ability to work effectively under pressure while maintaining a professional and composed demeanour.

Why this role?

• Be part of a reputable and growing Civil Engineering and Construction company
• Work in a supportive, team-focused environment
• Gain exposure to both administration and HR functions
• Opportunities to expand your skills and career development
• Stable, full-time position with variety in day-to-day tasks

    
#SCR-ellie-salmond

Shape Your World

At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper, world-shaper.

This is your opportunity to help shape the future of sustainability with world-changing innovations and low-carbon technologies. Become a valued part of the team that’s shaping the future of aluminium, revolutionising the way the world lives, builds, moves and flies. Be part of it and shape your world.

About the Role

Are you highly organised and enjoy providing effective support services to a team? Then we want to hear from you!

We are seeking an experienced Business Support Officer to join our Portland Aluminium team. Working Monday to Friday, this is a full-time role. You will be accountable for providing administrative, organisational and information management support to internal and external customers adding value to the business by delivering a cost effective, prompt, reliable and timely support service.

Other key responsibilities include:

• Responsible for the coordination and management of documents within the document control system, ensuring accuracy, accessibility, and compliance with organisational standards.

• Delivers project management and audit support utilising appropriate software tools and office equipment.

• Provides administrative support to the ISO accreditation process, assisting with documentation, record-keeping, and compliance tracking.

• Maintains precise and up-to-date records, including safety documentation, inductions, and training logs.

• Performs ad hoc administrative tasks to support departmental needs and ensure smooth day-to-day operations.

• Coordinates departmental travel requests, including booking arrangements, preparing itineraries, and ensuring compliance with travel policies.

What’s on offer

• Salary packaging for a novated car lease, employee share plan and superannuation options.

• Parental leave support for all caregivers

• Salary packaging for a novated car lease, employee share plan and superannuation options.

• Safety is our top priority – our days start and finish with it

• Join us to advance our diverse, inclusive and high-performing culture

• Community focused employer providing employee volunteering opportunities

What you can bring to the role

• Demonstrated experience in providing high-level administrative support within an office environment, with strong organisational skills and the ability to manage competing priorities effectively.

• Proficient in Microsoft Office applications, with a proven ability to quickly learn and adapt to new systems and technologies.

• Excellent verbal and written communication skills, with a focus on professionalism and effectiveness

• Highly adaptable and capable of performing well under pressure in dynamic work environments.

• Maintains discretion and professionalism when handling sensitive or confidential information.

• Demonstrates initiative by identifying opportunities for process improvement and proactively addressing administrative challenges.

• Friendly, approachable, and collaborative, with a strong ability to work effectively both independently and as part of a team.

Additional information

• Interviews may progress prior to the closing date, although all applications will be considered.

• You will only be contacted if you are shortlisted for an interview, this process can take up to four weeks from the closing date.

#LI-BS01

About the Location

Our Portland Smelter is a joint venture between Alcoa of Australia (55%), CITIC (22.5%) and Marubeni Aluminium Australia (22.5%). Alcoa manages the day-to-day operations at the smelter and we produce approximately 19 per cent of Australia’s total aluminium production in Portland.  We are proud of the long-standing relationships we have within our local community and are committed to supporting social and diverse causes.

We are values led, vision driven and united by our purpose of transforming raw potential into real progress.  Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.    

This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging. Come join us and shape your career!  

Your work. Your world. Shape them for the better. 

That's where you'll find Dubbo Regional Council and this opportunity to shape our region as our new Airport Compliance and Administration Officer.

Our people care deeply about serving and strengthening our community. We work for 55,000 residents and 1.48 million people who visit our region each year - and when you join us, you'll be part of that impact every single day. We're at the centre of huge and important environmental, economic and societal change that will ensure a more sustainable future – for the Dubbo region, New South Wales, and beyond. It doesn't get much bigger than that.

Join us as a Airport Compliance and Administration Officer in our Airport Operations branch, and develop your skills and future career.

Find purpose and impact

As our new Airport Compliance and Administration Officer you will make an impact by playing a vital role in ensuring the Dubbo Regional Airport and Wellington Aerodrome operate in full compliance with regulatory and legislative requirements protecting our visitors and community. This isn't just paperwork. This is purpose in action. You'll have impact by maintaining the critical systems that keep our airports running at their best—coordinating audits that uphold safety, maintaining the documentation that ensures accountability, and supporting the Manager Airport Strategy and Operations in driving excellence across our operations.

You'll make an impact by:

• Maintaining and auditing key documents such as the Transport Security Program, Safety Management System, and Aerodrome Manual to ensure ongoing legislative compliance —ensuring our operations meet every legislative requirement that protects our community.
• Enabling seamless airport operations through expert administration - managing the documentation, reporting, and systems that keep our team informed, organised, and responsive.
• Protecting our airport's operational integrity by ensuring compliance with legislative obligations.
• Building the relationships that drive success - liaising with internal and external stakeholders, including airlines and emergency services, to meet compliance and customer satisfaction.
• Contributing to a safer workplace - monitoring airport assets, supporting WHS initiatives, and championing the practices that protect our team and visitors every day.  

What you'll bring

To thrive in this role, you will need:

• Certificate IV in Business or Compliance and Risk Management, or currently enrolled with demonstrated progress towards completion within 12 months.
• Demonstrated high levels of administrative, organisational and customer service skills
• Demonstrated experience in aviation industry and contractor management
• Demonstrated ability to maintain high levels of confidentiality and dealing with different stakeholder levels.
• High level written and oral communication skills, effective negotiation skills, interpersonal and relationship management skills.
• Demonstrated ability to multitask and show effective time management skills and accountability working in a diverse environment.

We would also love you to have:

• High level of understanding and knowledge of airport/airline operations, reporting, compliance, and local government functions.
• Aerodrome Reporting Officer / Works Safety Officer Certificate

Ready to make a difference?

Join us, and help strengthen our community and your career.

This position offers an attractive annual salary ranging from $80,529 to $93,588.

To find out more about this role, explore the Position Description and feel free to reach out to our Manager Airport Strategy and Operations on 02 6801 4561 to make an enquiry.

If this role sounds like you, we would love to hear from you, simply click Apply Now!

Applications close 9:00am, Tuesday 28th October 2025

Please Note: Notifications are primarily system generated. Please ensure your email is correct before submitting an application to avoid missing crucial updates and required information.

Why Dubbo Regional Council?

At Dubbo Regional Council, you'll find a great combination. Here's what you can expect in your career with us:

• Find purpose and impact

Everything you do at Dubbo Regional Council makes a difference for so many people, in so many ways. It'll always be that way. But right here, right now, we're at the heart of some big change - and this is your once-in-a-lifetime opportunity to help us shape the future for communities here and beyond.

• Find personal and professional growth

You'll find so much variety here. We're doing diverse, high-impact work at scale. For you, that means plenty of opportunity to develop your skills and future career.

• Find people you can count on and a lifestyle you love

Your career matters, but so does your life outside of work. You don't have to sacrifice one for the other. Here, you'll achieve and grow in a great place to live and work, with people who truly care.

You'll also enjoy a range of other benefits:

• Find a better balance - enjoy a 35-hour work week with flexible options, plus generous leave allowances.
• Make your pay go further with a variety of salary-packaging options, including Rainbow Cottage Childcare, novated vehicle leasing, self-education expenses, disability/income protection insurance, and so much more.
• Be rewarded for your impact with our annual Staff Excellence Awards and find real connection with our supportive team environment and active social club.
• Prioritise your health and wellbeing with our Fitness Passport, comprehensive Wellbeing Program, annual flu vaccination, and Employee Assistance Program for you and your family.

Dubbo Regional Council is part of Wiradjuri Country and we acknowledge all clan groups that reside within the Dubbo and Wellington Wiradjuri Nation. We are an equal opportunity employer that values diversity and inclusion, and we strongly encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, genders, abilities and cultural backgrounds.

• Fantastic permanent EA opportunity to join a thriving national legal firm based in the heart of the CBD 
• Sydney CBD must be able to work in-office on a full-time basis initially, then move to one day per week WFH from there
• Boutique office environment - warm and collaborative working culture 

• Managing diaries and coordinate meetings for the senior leadership team
• Coordinating travel arrangements and coordintating required client arrangements 
• Client liaison when required, including event planning and meeting bookings 
• Formatting, editing and collating both client-facing and internal documents of varying complexity, adhering to the style guide. 
• Opening and closing of matters and preparing draft engagement documents
• Credit card management and reconciliation
• Providing additional assistance as needed by the Directors, contributing to their effectiveness and efficiency
• Assisting with front-of-house responsibilities, ensuring an excellent experience for clients

• Demonstrated EA experience in professional services - previous experience working within a legal firm will be highly regarded 
• Excellent attention to detail and accuracy, with high quality standard.
• Client service mindset, team player and able to handle competing demands. 
• Positive, can-do attitude towards all aspects of the role.
• Problem solver with excellent communication skills – able to effectively and confidently communicate with a range of different people, including clients. 
• Handles sensitive and confidential information with discretion and confidentiality.
• Proficient in Microsoft Office application suite and comfortable adopting new technologies.

• A respected, high-calibre working environment with strong leadership.
• Autonomy and opportunity to lead meaningful people initiatives.
• Inclusive, collaborative and nationally connected workplace culture.

Prime Performance Physiotherapy (PPP) | Reception

Full time role - hybrid work options available for the right candidate

About Us: 

PPP is an allied health business with 30 facilities Australia wide. Our Physiotherapists work alongside Exercise Physiologists, Podiatrists, Occupational Therapy and Dietitians in gyms and medical centres across Queensland. 

We are looking for a receptionist and medical assistant to support PPP in running our physio business. 

Prime Performance Physiotherapy is passionate about our client’s care, providing an exceptional level of service and upholding our team culture and work environment.

Role and Responsibilities

Daily Tasks include but are not limited to:

• Greeting patients in a friendly and professional manner

• Calls & email monitoring and appropriate actioning

• Schedule appointments for patients

• Calling and engaging hot and cold leads to book them into the relevant allied health service

• Invoicing

• Patient data entry

• Ensure a clean and a well-presented clinic environment 

Essential Criteria:

• Excellent customer service skills

• Some outbound calls experience desirable 

• Prior experience desirable but not essential

• Friendly and warm personality

• Well-presented and professional

• Highly organised and self-motivated

• Excellent attention to detail

• Enjoys working and engaging with clients and staff

• Ability to work in a team environment

• Initiative and problem solving skills

• Ability to multi-task

• Ability to use computer & IT software programs (following training)

This is a front of house role so requires a bright, bubbly and professional person with organisation skills and a can-do attitude, providing reception support to the business. To be successful in this role you will possess outstanding written and verbal communication skills to deal with customers across our business with a friendly and mature approach.

Having initiative will be the key to success as the role sees you taking on ad-hoc administration tasks efficiently and with professionalism.  If you believe you are the right person and wish to join a company that is a leader in its field, please forward your resume along with a cover letter.  

Apply Now!

We look forward to speaking with you and meeting you soon!

As we are expecting a large number of applications, only those shortlisted will be contacted

www.primeperformancephysio.com.au

Exciting Executive Assistant role

• Manage diaries, meetings, and correspondence for Executive Directors.
• Prepare agendas, take minutes, and track action items for key meetings and committees.
• Coordinate the development of reports, presentations, and proposals.
• Support compliance, reporting, and budget monitoring activities.
• Maintain accurate and confidential records and filing systems.
• Drive continuous improvement of administrative processes and systems.
• Act as a liaison between directorates and internal/external stakeholders.
• Collaborate with other Executive Assistants to ensure consistent executive support.

• Proven experience in executive support or high-level administration.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite.
• Excellent organisational and time management skills.
• Ability to manage sensitive information with discretion.
• Experience in coordinating complex documentation and reporting.
• A proactive, collaborative mindset and commitment to continuous improvement.

• The opportunity to work closely with senior leaders and contribute to strategic outcomes.
• A supportive and professional team environment.
• Exposure to high-level operations and governance.
• A role that values initiative, innovation, and collaboration.
• Competitive salary and access to professional development opportunities.

What you need to do now:
If you are interested in being considered for this opportunity, please send me a copy of your most up-to-date CV via email, at Lauren McDonald, Lauren.mcdonald@hays.com.au. At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from a diverse background to apply.

About the Role

We are seeking an organised and adaptable Office Administrator to provide all-round administrative support to a busy team. This is a short-term contract starting ASAP, with the possibility of extension.

In this role, you'll be the go-to person in the office, ensuring smooth day-to-day operations and providing hands-on support where needed. You'll cover a broad range of administrative tasks, making this role perfect for someone who enjoys variety and thrives in a fast-paced environment.




Key Responsibilities

• Manage incoming calls, emails, and general enquiries with professionalism
• Provide administrative support including document preparation, data entry, and filing
• Assist with scheduling, meeting coordination, and office supplies
• Liaise with internal teams and external stakeholders to ensure efficient workflows
• Support ad-hoc projects and tasks to keep the office running smoothly

About You

• Previous experience in administration or office coordination roles
• Strong organisational and time management skills, with the ability to juggle multiple priorities
• Confident communicator with a proactive, team-focused approach
• Competent across Microsoft Office Suite (Word, Excel, Outlook)

The Benefits

• Immediate start
• Broad, hands-on administrative role with plenty of variety
• Supportive team environment with scope to extend the contract

Please apply with current resume in Microsoft Word format only (.doc or .docx). If you would like to have a confidential discussion, please contact Taylah Gurney at taylah.gurney@davidsonwp.com, quoting reference JN -102025-41565. Want to know more about Davidson? Visit us at www.davidsonwp.com

• Showcase your administrative excellence and support our First Nations directorate
• Be the first point of contact for First Nations staff and students
• Enjoy flexible work, including generous leave provisions and a hybrid working model

The role

• Full Time, Continuing
• Level 5 - $81,999 to $89,521 pa (plus 17% superannuation)
• Albury-Wodonga, Bathurst, Dubbo, Orange, Port Macquarie or Wagga Wagga

In this role you will be providing high level administrative support across the First Nations directorate. This includes being first point of contact for enquiries directed to First Nations teams, managing shared inboxes, scheduling meetings, arranging travel, and providing communication, project and reporting support to the Director.

About you

• Strong administration skills, including experience in finance administration, calendar and travel management.
• Excellent communication, interpersonal and customer service skills.
• Proven ability to think analytically, problem solve and apply policies and procedures.

Appointment is conditional upon the successful applicant producing, satisfying and maintaining a "Working with Children Check", in accordance with the Commission for Children and Young People Act (NSW).

About us

We are a university of the land and people of our regions. True to the character of regional Australia we have gumption, we have soul and we collaborate with others. We develop holistic, far-sighted people who help their communities grow and flourish.

The Wiradjuri phrase yindyamarra winhanganha means the wisdom of respectfully knowing how to live well in a world worth living in. This phrase represents who we are at Charles Sturt University - our ethos. It comes from traditional Indigenous Australian knowledge, but it also speaks to the mission of universities - to develop and spread wisdom to make the world a better place.

Harnessing technology, we thrive as a distributed yet connected community, welcoming and engaging with people across Australia and the world.

Learn more about the Division of Student Success here.

Visit our website to learn about our great range of employee benefits.

To apply

Click the Apply button and complete your application online, and address the selection criteria in the position description and upload your CV. If you experience difficulties applying online or for further information on completing the application process please visit our how to apply page or contact us.

This is an identified Aboriginal or Torres Strait Islander position under section 14 of the NSW Anti-Discrimination Act, 1977. Please be aware you may be asked to provide confirmation of Indigenous Australian Identity.

This position is open to Australian Citizens and Permanent Residents; or applicants who hold a current valid work visa commensurate with this position.

Further information

Additional information is available in the position description or by contacting:

Melissa Olsen | Director, First Nations Student Connect | Dir-FNStudentConnect@csu.edu.au

Closing Date: 11pm, 28 October 2025