Executive Assistant
Hays | Office Support
Contract/Temp
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Competitive Hourly rate
Government Role
Dynamic environment
Competitive Hourly rate
Government Role
Dynamic environment
Exciting Executive Assistant role
As the Executive Assistant, you will provide high-level administrative and strategic support to the Executive Director. You'll play a key role in enabling the smooth operation of executive functions, coordinating complex reporting, managing key meetings, and fostering collaborative relationships across the organisation.
Key Responsibilities:
- Manage diaries, meetings, and correspondence for Executive Directors.
- Prepare agendas, take minutes, and track action items for key meetings and committees.
- Coordinate the development of reports, presentations, and proposals.
- Support compliance, reporting, and budget monitoring activities.
- Maintain accurate and confidential records and filing systems.
- Drive continuous improvement of administrative processes and systems.
- Act as a liaison between directorates and internal/external stakeholders.
- Collaborate with other Executive Assistants to ensure consistent executive support.
- Proven experience in executive support or high-level administration.
- Strong written and verbal communication skills.
- Advanced proficiency in Microsoft Office Suite.
- Excellent organisational and time management skills.
- Ability to manage sensitive information with discretion.
- Experience in coordinating complex documentation and reporting.
- A proactive, collaborative mindset and commitment to continuous improvement.
- The opportunity to work closely with senior leaders and contribute to strategic outcomes.
- A supportive and professional team environment.
- Exposure to high-level operations and governance.
- A role that values initiative, innovation, and collaboration.
- Competitive salary and access to professional development opportunities.
What you need to do now:
If you are interested in being considered for this opportunity, please send me a copy of your most up-to-date CV via email, at Lauren McDonald, Lauren.mcdonald@hays.com.au. At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from a diverse background to apply.