• Part time (0.6 - 0.8) fixed term role until June 2027
• North Melbourne location with flexible, hybrid working
• $74,448.40 - $82,305.60 per annum (pro-rata) + salary packaging + super + 5 weeks annual leave

The Royal Women's Hospital is one of Australia's oldest and most distinguished tertiary hospitals dedicated to improving the health and wellbeing of women and newborns, offering specialised services within maternity, neonatal and women's health. Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and consumers.

About the Victorian Perinatal Autopsy Service (VPAS)

VPAS is a collaboration between the Women's (Lead service), Monash Medical Centre and Mercy Hospital for Women (and their associated laboratory services). VPAS provides perinatal autopsies for the Victorian community. The VPAS team, based at Chelsea House, opposite the Women's, is responsible for the coordination of the autopsy as well as the governance of the service, and ensuring consistent standards of practice and expertise for the clinical investigation of perinatal deaths across the state.

About the role

As the Administration and Data Officer you will play a crucial role in supporting our team with a blend of administrative tasks and support.

Key responsibilities will see you:

• Work collaboratively with the VPAS team and laboratory staff to provide the coordination aspects of the service
• Support the management and daily maintenance of our database, filing systems, archives, document register, invoicing and meeting preparation
• Manage shared emails and calendars
• Support the ongoing development of the VPAS database and utilise this and other digital tools to track and record autopsy data
• Participate in service evaluation and support systemwide capacity-building activities and clinical education

While perinatal autopsy can at times be a confronting environment to work in, this role provides a wonderful opportunity to support clinicians, laboratory staff and families during a difficult time. Investigating perinatal deaths assists bereaved families in understanding their loss and contributes to improving the health of future mothers and babies.

About you

You will be someone who is comfortable working within the sensitive environment of perinatal death, and are able to maintain a calm and professional demeanour in challenging situations. You'll have excellent communication and interpersonal skills, including the ability to build and maintain strong, collaborative working relationships with a diverse range of stakeholders.

You'll bring with you:

• Certificate III (or higher) in Business Administration, and/or a minimum of two-years' relevant administrative and customer service experience
• Advanced computer literacy and proficiency in all MS Office 365 programs, especially Excel and Sharepoint for managing meetings, projects and tasks
• Proficiency in telephone and switchboard skills, and the ability to de-escalate episodes of concerning behaviour from others
• The ability to manage data in excel, with excellent data entry skills and attention to detail
• The ability to plan, prioritise and time manage in a challenging operational environment

Our benefits

At the Women's you will enjoy a culture that is collaborative, supportive and passionate about learning. We have a strong sense of purpose, and engage in meaningful work every day.

We offer our people a range of rewarding benefits, including:
• $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation
• A suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing program
• Public transport options at our doorstep and end of journey facilities for cyclists
• Breastfeeding and pumping rooms, and a range of daycare centres nearby
• Five weeks annual leave and 17.5% leave loading
• Mentoring, learning and career development opportunities
• Flexible, hybrid working arrangements

Inclusion and belonging

The Women's celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles. We are committed to gender equity principles, and our people have an awareness of and sensitive approach to violence against women and family violence matters. We are proudly Breastfeeding Association accredited.

Join us!

If you feel this role is right for you we warmly invite you to apply, and encourage your early application. All appointments are made subject to a satisfactory National Police Check, a Working with Children Check and three COVID-19 vaccinations, and may include a range of additional vaccinations including influenza, as required by the Department of Health.
Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.

View the position description for this role.
For a confidential discussion, please contact Nicole on (03) 8345 2396 or Nicole.vanderlinden@thewomens.org.au.
Application closing date: 1st November 2025

• $85,415 to $96,138 (Dep on Skills + experience) + 12% Superannuation

• Permanent Fulltime role

• Work from our lovely Marina office in Docklands

About the role

The Waterways Administration Officer  sits within the Recreation and Waterways Branch  of the Community and City Services Division and offers an exciting opportunity to play a key role in supporting the operations and customer experience of Melbourne’s iconic Docklands and Yarra River waterways.

This role is essential to ensuring smooth day-to-day operations including invoicing, purchasing, leasing, licensing and customer service. You’ll be part of a collaborative team that helps keep Melbourne’s waterways active, accessible and vibrant.

The Waterways Unit manages facilities such as Melbourne City Marina and Yarra’s Edge Marina, coordinates on-water litter collection, oversees commercial vessel licensing, and manages seabed leases in Docklands. You’ll be part of a team that works closely with partners across Council and State Government to support the city’s recreational, commercial and environmental goals.

A little more about the role

• Manage accounts processing including invoicing, account reconciliation and debt recovery using TechOne and Newbook systems

• Provide administrative support for contracts, reporting and audit requirements

• Coordinate purchasing, staff training orders and service program needs

• Deliver high-quality customer service and assist with bookings and enquiries

• Support the administration of agreements, permits, licences and leases in collaboration with the Property team

• Provide induction training and continuing administrative support to Waterways Unit staff

• Contribute to continuous improvement and quality assurance activities

Why join Team Melbourne?

Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.

At the heart of it all is the City of Melbourne – a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you’ll help deliver what’s most important to the people who live, work, study, visit and invest in our great city.

We’re proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.

This is more than just a role – it’s your chance to make a real impact, contribute to something bigger, and shape Melbourne’s future alongside a collaborative and forward-thinking team.

About you

You are an organised and proactive administrator who thrives on supporting operations and providing excellent customer service. You bring attention to detail, initiative and collaboration to everything you do.

You may also be:

• Experienced in financial and administrative processes within a busy operational environment

• Confident in using business systems such as TechOne or Newbook to manage workflows and records

What your experience might look like - Key Selection Criteria

• Post-secondary qualifications in business administration or equivalent relevant experience

• Demonstrated experience in administration and business support, with strong computer literacy and database management skills

• Commitment to continuous improvement and process efficiency

• Excellent communication and interpersonal skills with a strong customer focus

• Strong time management and organisational skills to manage multiple priorities

• Ability to work both independently and as part of a team

Benefits of working with us

• Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.

• Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.

• Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.

• Work-life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.

How to apply

Click the APPLY button to be redirected to our Careers Portal

Submit your application no later than 11:45pm on Friday October 17, 2025.

A few important things to note – don’t miss out!

• Applications must be submitted online. Unfortunately, we can’t accept applications via email, so please be sure to apply through the official job link provided.

• Apply early! This role may close sooner than the listed closing date if we find the right candidate — so don’t wait to get your application in.

• We are a child safe organisation. The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.

Need more info?

Refer to the position description below or contact Adam Buchholtz  - Waterways Program Manager Adam.Buchholtz@melbourne.vic.gov.au

Inclusion matters

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.

We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you’re contacted for an interview.

About the role

We are seeking an experienced casual Office Administration Assistant to join our dynamic team at Gelato Ingredients Australia (GIMA) in Kirrawee, NSW. This role offers a flexible work arrangement, with the opportunity to work part-time hours and be a key player in supporting our growing business operations. We would need you 3-4 days a week, but we are flexible on these hours. You will work closely with the Director & Sales team and handle various office tasks.

What you'll be doing

• Provide general office administrative support, such as managing office supplies, filing, and coordinating with the team

• Bookkeeping & maintenance of accounts records

• Managing Inbox, Orders & dispatching with MYOB Account System

• Provide exceptional customer service to incoming calls from our clients.

What we're looking for

• Minimum 2-3 years of experience in a bookkeeping or accounting assistant role, preferably in a small to medium-sized business.

• Strong proficiency in accounting software, such as MYOB and MS Office suite

• Intermediate user proficiency in MYOB accounting software is required

• Excellent attention to detail and ability to maintain accurate financial records

• Effective communication skills and the ability to work collaboratively with the GIMA Team

• Australian work rights are required for this position

About us

Gelato Ingredients Australia (GIMA) is a leading supplier of high-quality gelato and ice cream ingredients to businesses across the country. With over 20 + years of industry experience, we are committed to providing our customers with exceptional products and unparalleled customer service. Our team of passionate professionals work together to continuously innovate and deliver the best solutions to support the growth and success of our clients.

If you're excited about the prospect of joining our team, we encourage you to apply now!

Advance Dental Laboratory is dental laboratory based in Inglewood, specialising in high-quality dental restorations. We pride ourselves on precision, attention to detail, and excellent customer service. Our friendly team works closely with dental professionals to deliver outstanding results every time.

We are looking for an organised and proactive Administrative Assistant to support the daily operations of our busy laboratory. This role is ideal for someone with strong admin skills and experience using Xero who enjoys a varied role in a collaborative team environment.

Key Responsibilities

Manage incoming calls, emails, and client enquiries

Process and track dental cases and orders

Maintain accurate client records and databases

Prepare invoices, record payments, and assist with accounts using Xero

Perform bank reconciliations, payment allocations, and account follow-ups

Coordinate deliveries, pickups, and logistics

Provide general administrative and office support to the team


About You

Proven experience using Xero, including invoicing and reconciliations (essential)

Excellent communication and organisational skills

Strong attention to detail and time management

Proficient with Microsoft Office (Word, Excel, Outlook)

Positive, professional, and team-oriented attitude

Previous experience in a dental or medical environment is an advantage, but not required


Why Join Us

Supportive and friendly team culture

Opportunities for growth and professional development

Competitive salary based on experience


If you’re reliable, professional, and ready to be part of a respected dental laboratory, we’d love to hear from you.

12-Month Fixed-Term - Full-time (Monday to Friday, 8:00 am – 4:30 pm)
Commencing 12 January 2026 – 31 December 2026

Are you ready to kickstart your career in business administration within a supportive and professional school environment?
Join St Luke’s Anglican School as an Administration Trainee and gain valuable hands-on experience while completing a nationally recognised Certificate II or III in Business Administration.

Located in Bundaberg, Queensland, St Luke’s offers the professional opportunities of a leading independent school alongside the lifestyle benefits of a welcoming regional community. You’ll be part of a friendly, collaborative team and have the chance to develop practical skills that will set you up for future success.

As an Administration Trainee, you will:

• Provide administrative and customer service support across the School’s front office and wider Administration team

• Assist with general office duties, including reception, data entry, filing, record management, and communication with students, staff, and families

• Develop workplace and organisational skills while working toward a nationally accredited qualification

• Learn from experienced professionals who are committed to your growth and development.

This position is ideal for a motivated and enthusiastic school leaver or early-career professional looking to build a strong foundation in business administration within a supportive and values-driven environment.

To Apply
The role statement and selection criteria for this position are available at:
www.stlukes.qld.edu.au/community/careers

Applicants should submit:

• A cover letter outlining your interest in the role (max. 500 words)

• A current resume detailing relevant experience, education, and skills (max. 4 pages)

You are also encouraged to include a short video (max. 2 minutes) introducing yourself and explaining why you’d like to join St Luke’s Anglican School.

Pre-employment checks form part of the appointment process, including student protection, workplace health and safety, and compliance with school policies.

St Luke’s Anglican School is proud to be an Equal Opportunity Employer. We value diversity and inclusion and welcome applications from all suitably qualified candidates.

Closing date may be extended or reduced as determined by business needs.

We are a small, family-owned remedial waterproofing company operating across New South Wales, Queensland, and the ACT. We deliver high-quality waterproofing solutions for a wide range of projects, including high-end government and commercial developments.

Our team works closely with Engineers, Architects, and Remedial Consultants to achieve outstanding results. As we continue to grow, we’re looking for an organised and motivated Administrative Assistant to help manage our expanding workload — particularly in project documentation, planning, and day-to-day coordination.

This is a varied and hands-on administration role suited to someone who enjoys supporting a busy operations team and keeping things running smoothly.

You’ll work closely with company directors and admin team to manage project-related paperwork, emails, scheduling, and communication.

• Manage daily administrative tasks including scheduling, calendar management, and meeting coordination.

• Monitor and respond to emails; liaise with directors to prioritise tasks and communications.

• Conduct research and prepare concise summaries for quick review.

• Assist with preparing documentation, reports, and warranties for projects.

• Extract information from drawings and plans to assist with quotes and tenders.

• Communicate with suppliers, builders, consultants, and clients as required.

• Support travel bookings, appointments, and logistics.

• Maintain organised digital filing systems and manage general admin alongside admin team.

• Assist with stock and material tracking when needed.

• Assist with the preparation of invoicing.

This role is remote / work-from-home, so you’ll need a reliable internet connection, equipment and a suitable home workspace.

We’re looking for someone who is reliable, detail-oriented, and comfortable working independently in a fast-paced environment.

• Excellent time management and organisational skills.

• Strong attention to detail and accuracy.

• Confident phone manner and professional communication skills.

• Self-motivated and able to multitask effectively.

• Proficient with computers, email, and document management systems.

• Flexible working approach – including occasional early mornings and coordination across time zones.

• Prior experience in construction administration or general administration is highly desirable.

• Join a supportive, family-run business that values teamwork and integrity.

• Be part of a small, dedicated team working on high-end government and commercial projects.

• Enjoy flexibility with a remote working arrangement.

• Opportunity to grow your skills in a specialised and reputable field.

If you’re organised, proactive, and ready to take ownership of your work, we’d love to hear from you.

Apply now and become an essential part of our growing team!

Please note. This position is based in Tennant Creek, Northern Territory.

CatholicCare NT Employee Benefits

• Above award salary
• Six weeks annual leave plus two weeks personal leave
• Salary packaging option (up to $15,900 p/a, plus additional as a Remote Area Benefit)
• Staff rewards program with savings and discounts at over 450 well-known retailers
• Access to Wellbeing Centre providing support to a healthier and happier life
• Relocation assistance offered up to $3,000 

CatholicCare NT is a not-for-profit organisation, providing counselling services and programs to individuals, couples, families, children, groups, schools and agencies across the Northern Territory.  

Administrative staff working for CatholicCare NT facilitate the supply and management of resources that support CatholicCare NT’s programs and initiatives.

About the Role

The Regional Administration Officer is responsible for providing high quality administration services that supports the effective delivery of CatholicCare NT programs in the Tennant Creek region. 

This position has a particular focus on overseeing the effective administrative functions of the site including supervising reception of clients and visitors, attending to property and equipment, compliance with Work Health and Safety and managing finance, correspondence and communication systems and processes.

We’re looking for a Pool Services Helpdesk & Customer Support Administrator to join our Cardiff based team on Fridays, Saturdays, and Mondays. This role is perfect for someone who is confident on the phone and has genuine pool knowledge to support our customers.

• Answering inbound calls from customers in a professional, friendly manner

• Allocating and managing service tickets through Gorgias (training provided)

• Handling enquiries including service bookings, product questions, and pool-related advice

• Taking accurate messages and ensuring follow-ups are completed

• Supporting the wider team with customer queries and administrative tasks

• Providing accurate, knowledgeable advice on pool products and care (this is essential)

• Pool knowledge is a must – applicants without this cannot be considered

• Excellent phone manner with clear, confident communication skills

• Strong customer service focus with a solutions-first attitude

• Comfortable with technology and willing to learn new systems (Gorgias, Shopify, etc.)

• Organised, detail-oriented, and reliable

• Previous experience in customer service, retail, or office support is highly regarded

• Award wages, paid under the relevant retail award

• Casual role with consistent hours on Fridays, Saturdays, and Mondays

• Supportive and friendly team environment

• Opportunity to contribute to a growing business where your knowledge and input matter

Direct Pool Supplies genuinely values different perspectives, life stages, and experiences. When people from various backgrounds, industries, and walks of life come together, the best outcomes are achieved. The team includes individuals who have led others, returned to work after a break, balanced career and family life, or brought skills from different fields. The company is committed to building an inclusive team that reflects the diversity of its customers and communities.

The Company:

An exciting opportunity to join a supportive national organisation which thrives on supporting their clients be successful. Joining this leading certification body, you will become part of a dynamic team that provides a collaborative environment to grow and make an impact

About the Role:

Reporting directly to the Head of Customer Support we are searching for an Administration/ Export Officer who can support the organisations clients with queries, compliance and processes to get their products exported.

 Your duties will include but not limited to:

• Processing OGCs and export certificates and undertaking all related activities.

• Answering customer, client, member and public enquiries over the telephone and in person in relation to Organic Exports.

• Screening telephone calls and, where requested, emails on behalf of certification staff members.

• Processing certification applications and associated data entry

• Providing administrative support to other staff, including but not limited to professional, managerial and executive staff. 

About You:

·        Good working knowledge of Microsoft Outlook, Word and Excel.

• Excellent communication skills and willingness to regularly communicate with clients and others effectively and efficiently via telephone and email.

• Excellent attention to detail & time management skills

This is a confidential search, and suitable applicants will be sent to the client as they are interviewed by Lawson Elliott.  Please call out to Rachael or apply online to be considered quoting ref RD 17098

Rachael Dwyer – 0422 844 211 – rachael.dwyer@lawsonelliott.com.au