Empowered to Shine

Join our team of 2,000+ people making a positive difference to over 15,000 senior Victorians through aged care services. As a respected not-for-profit organisation, we’re transforming the experience of ageing through collaboration, new ideas and investment in people and services. Our teams are supported to build meaningful connections and deliver exceptional care by accessible leaders who encourage professional development and growth. Live your best work/life in a respectful environment that values your safety, wellbeing and the contribution you make.

The Opportunity

Based in our Gisborne office, Benetas is seeking a Support Services Officer to join our dynamic Rural North West team. Working closely with the Community Health Care team and reporting to the Operations Manager, this role will provide administrative support enabling the effective delivery of regional programs and operational systems, whilst providing excellent customer service.

• Leading not-for-profit, values-based organisation
• Great working environment, salary packaging benefits
• Office based role 
• Permanent part time 3days a week (Monday, Tuesday and Wednesday)
• Not-for-profit salary packaging up to $18,550 - offering you more take-home pay with less tax!

What You Will Do

• Be the first point of contact for incoming enquiries and undertake appropriate front office duties as required:
• Understand and be responsive to the individual needs of clients with an understanding of diversity 
• Seek and respond to client and employee feedback to support the delivery of exceptional client service
• Complete administrative and operational tasks in a timely and accurate manner to support the operating capacity of the regional team
• Assist in the coordination of office services to ensure the regional team operates effectively and efficiently
• Coordinate office services, regularly reviewing regional administrative tasks and prioritising in collaboration with other team members
• Support the delivery of services by maintaining the accuracy and confidentiality of data in the client management system
• Provide reporting on a range of areas to the Operations Manager, Rural North West.

About You 

• High level of computer literacy in all MS office programs
• Demonstrable experience in working within a busy team and performing a variety of administration tasks
• Demonstratable good written communication skills in drafting and typing letters and preparing accurate and concise minutes of meetings
• Demonstratable knowledge and experience in office protocol and display strong initiative and excellent time management skills
• Demonstrable communication and interpersonal skills in liaising with a broad range of people 

Desirable

• Experience in the aged care or health services sector
• Or experience of government-funded packages, community resources, and relevant legislation in the provision of aged care services
• A proven ability to take a holistic approach to client needs and service delivery 
• Exceptional interpersonal and communication skills to demonstrate empathy and understanding to older clients and their families
• A positive and proactive approach to working collaboratively within a team and the broader community
• An understanding of the issues experienced by aged care clients and their carers in the home and the differing social, spiritual and cultural needs of clients
• Ability to provide or obtain police check 

Live your best work/life in an inclusive, people-centred environment, where our values are deeply lived, your safety and well-being are a priority and your contribution is celebrated. Feel uplifted by our supportive and respectful culture, where purposeful work connects us and everything we do.

Interested in developing a career with Benetas, APPLY NOW!

Maintenance Coordinator

We are looking for a Junior Maintenance Coordinator with excellent attention to detail to join our team. The role is ideal for someone with strong organisational and communication skills, previous experience in administration or coordination, and the ability to thrive in a fast-paced environment.

This is an entry level role where you will develop the skills to manage Retail Clients and their maintenance needs. You will have a strong support network around you to guide you as you learn the trade.

As a Maintenance Coordinator, you will be responsible for coordinating repairs and maintenance works to ensure quality outcomes are met.

Key responsibilities include:

• Liaising with clients, internal staff and various trades to ensure works are carried out in a timely manner

• Liasing with clients to ensure they are informed of scheduled dates and times

• Preparing and sending work orders to trades and suppliers

• Handling phone calls in a professional and efficient manner

• Completing general administrative tasks

• Supporting the team with ad hoc duties as required

To be successful in this role you will have:

• Strong time management and organisational skills

• The ability to multitask effectively

• Intermediate proficiency in MS Office

• Strong attention to detail

• Problem solving & logical reasoning ability

• Well-developed written and verbal communication skills

About Core4:

At Core4, we provide a broad range of property services across Australia and New Zealand. Our clients include a mix of commercial, hospitality, retail and body corporates, this ensures we are never quiet and every job is unique. As business we value strong work ethic, commitment and punctuality as well as priding ourselves on delivering high-quality property services while fostering a positive and inclusive company culture.

If you’re looking for a role where you can make a positive and rewarding impact, we look forward to hearing from you.

Please note only shortlisted candidates will be contacted.

THE COMPANY

OMNI Built Homes offers an extensive portfolio of quality new build home designs to our discerning clients as well as providing custom build solutions on a bespoke basis. We have a genuine passion to deliver an alternative and honest building experience to our clients which sets us apart from other Builders. We thrive on providing our clients with exceptional service through every stage of their build, from the initial meeting to the completion of construction on site and through a designated warranty period. We work together as one team to achieve our business and personal goals.

THE ROLE

As an integral part of the team this role will vary from day to day, working with clients and the wider OMNI team. Utilising your past construction and client service experience you will work with clients between contract signing and commencing construction on site. We work in a relaxed, fun environment where everyone supports each other to get the job done.

KEY TASKS OF THE ROLE

• Provide clear, concise, consistent and personable communication with clients

• Provide presite administration support to our clients, the wider pre site and on-site construction team and business

• Liaise with suppliers to ensure jobs are proactively and efficiently moved through each stage of presite

• Prepare accurate documentation and disseminate information correctly 

• Prepare, track and present to client/s and OMNI team through workflow meetings

• Provide general office support, as necessary

YOU WILL HAVE:

• Previous new home construction experience;

• Previous experience of providing exceptional customer service experience;

• Strong communication skills (face to face, verbal and written);

• Confidence to think on your feet and respond to queries from multiple sources effectively, accurately and within a timely manner;

• Active listening skills and retention of information;

• Construction Site Induction card (White or Blue), essential and if not held should be obtained prior to commencement; and

• High level of administrative ability and attention to detail

• A willingness to work as one team, to achieve the best outcome for our clients

Our client has been at the forefront of its field for over thirty years and is continuing to experience significant growth. This group delivers on client expectations, acknowledges its staff, and considers its excellence in service delivery pivotal to its success.

As a Service Coordinator, you will be crucial in scheduling work for a small team of service technicians to ensure that all customer contractual requirements are met on time. You will also utilise your effective time management skills to undertake a range of administration tasks, including:

• Processing approved works to be completed and emergency callouts
• Data Entry, filing, photocopying and scanning
• Providing updates on service works to Managers
• Ordering stock and maintaining stock levels
• Invoicing

To succeed in this position, you will have demonstrated experience working in a team environment, strong administration skills, and the ability to multitask to ensure the day runs smoothly.

Service excellence drives this business, enabling you to build friendly and approachable working relationships. Best of all, you will work for a company that values and looks after its employees.

Apply NOW for an immediate start or call us on 8212 2683 for a confidential discussion.

Reception/Administration (Full or Part-time) - Experience Required.

Are you looking for a new expandable leading role in front office coordination in an established dental practice? Do you have a passion for health and patients? iSmile Dental Clinic are looking for an enthusiastic experienced Front Office Coordinator to join our team. Good communication skills, self motivated, passionate and excellent time management skills are a must. 

Experience of 2-5 years is required for the job. This opportunity will suit someone who is looking for a long-term career leading role in our dental practice.

The position can be full or part-time, to be discussed.

Essential requirements:

· You are a reliable team player with excellent communication skills

· Have knowledge of operating management software like Oasis

· long-term career leading role in our dental practice.

To apply: hit APPLY or email us at: hr@ismiledentalclinic.com.au

For further queries regarding this role, call us on (02) 6925 5511.

• Prepare, lodge, and manage building permit applications and approvals
• Coordinate documentation for DA, CDC, and CC submissions
• Communicate with councils, certifiers, and consultants to track progress
• Maintain accurate records and ensure compliance with regulations
• Support the construction and drafting teams with permit-related queries

• Previous experience in a similar position such as Permits Officer or Preconstruction Coordinator within residential construction
• Strong knowledge of local council requirements and building legislation
• Excellent attention to detail and administrative skills
• Proficiency in Onsite Companion is desirable 
• Ability to manage multiple priorities in a fast-paced environment

• Up to $90k + super (experience dependent) 
• Monday - Friday, full time 
• Flexi Hours - choose your hours between 7:30am - 5:00pm 
• Liverpool location 
• Join a growing home builder with a trusted brand and strong pipeline of projects
• Supportive team culture with opportunities to grow your career

Customer Administrator - Full or Part time - Batemans Bay based

The role

Based in Batemans Bay, this key role provides customer administration and logistics co-ordination to support the Tattam Express business.  

This is a stimulating role in a fast paced environment with a potential to grow and develop within the business. 

The role is to be full time or part time and can be shaped to the strengths of the successful candidate. 

About us

Tattam Express is a longstanding and successful local business that has been providing high quality general freight services to the NSW South Coast from Canberra and Sydney for over 30 years. 

Who are we looking for?

We are looking for a commercially astute person that is passionate about customer service and administration work, possesses an attention to detail, is reliable, flexible and pragmatic.

Qualifications & experience

• Experience dealing with multiple priorities in fast paced environment

• Familiarity with office and / accounting software products 

• Strong communication, attention to detail and organisational skills

• Ability to find and implement practical solutions

• No prior experience with freight / road transportation is required.

Initial tasks & responsibilities

• Acting as the first contact in terms of customer and supplier enquiries

• Acting as an account champion for nominated accounts

• Updating consignment data in Freight Management System

• Providing simple quotes and pricing

• Taking orders / pick up requests etc

• Solving customer queries (ETAs, PODs, system access)

• Other tasks may depend on the skills, background and interest of the candidate i.e. HR / project management / financial analysis / compliance / continuous improvement and training.

What's on offer

• Full or part time

• Stimulating and challenging role within a good team

• Batemans Bay based successful business

• Opportunity to grow and develop professionally within a flexible role scope

  
  

Job description

Customer Service/Administration/Operations Officer

About TAMEX:

We are the state's Express Parts and Medical Supplies Specialist, distributing throughout NSW and extending to Southern Queensland and Victoria.

We carry parts for the Resources, Construction, Transport, Automotive, and Agricultural Industries, as well as urgent Medical, Dental and Veterinary supplies. If it's needed first thing and service matters more than price; we carry it. We don't do retail or private work. We do what we do, and no-one does it better.

Our minimum standard is a genuine 99+% plus DIFOT, and near 100% DIF.

We are a unique transport company that provides a great working environment – safe, rewarding and supportive.

We already have a passionate team of people who take pride in delivering the best service to the best customers and we are looking for one more who wants to join this great team.
We truly care about, and value our people.

We recognise that our people underpin all aspects of our operations and our overall success.

This approach also ensures our customers receive outstanding service making TAMEX Transport the smart choice for time-critical freight.

About the Role:

You will be part of a small team and work closely with our Office Manager to facilitate job bookings, complete administration tasks and deliver customer service with precision and in a timely, polite manner.

The role will evolve with exposure to operational knowledge that will require accuracy and attention to detail.

Key duties include handling customer inquiries, performing data entry, providing phone support, and managing invoice-related tasks.

You will work roughly 40 hours per week, Monday to Friday, Starting at 8 AM. You will earn a salary of $78 800

Immediate Start preferred

About you:

First and foremost: you'll care. We care about what we do and how we do it, so will you.
You'll believe that problems are for solving, not for making excuses about. That teams are for building, and deadlines are for meeting.

You'll know how best to contribute to your team by getting on board with their common goals.

You'll know the road freight industry, your customer service skills will be second to none and you'll be versatile within your team.

You'll communicate plainly and succinctly.

Role Requirements:

• Energetic and flexible individual with a proven capacity to deal effectively with multiple tasks and competing demands;

• Excellent verbal and written communication skills;

• Ability to develop positive relationships with customers, staff, suppliers and service providers;

• Good analytical and problem solving skills;

• Ability to adapt quickly to multiple IT systems;

• Self-motivated & coachable;

• Demonstrated ability to receive, record, and apply instructions effectively

• Manage the Director’s diary, schedule, travel, and correspondence to ensure efficient use of time and resources.
• Screen and prioritise incoming communications including mail, email, and phone calls.
• Coordinate meetings, prepare agendas, minutes, and presentation materials.
• Draft correspondence, briefing notes, and reports for Director review.
• Track key portfolio matters and ensure timely follow-up of actions and priorities.
• Support the preparation of conference papers and travel logistics for the Director and staff.
• Maintain staff attendance and leave records within the portfolio.
• Contribute to the Executive Assistants Committee and help refine administrative processes.
• Provide back-up support across the EA team during periods of high workload or leave.

• Proven experience supporting senior executives in a fast-paced environment.
• Exceptional organisational and communication skills.
• Strong attention to detail and ability to manage competing priorities.
• Proficiency in Microsoft Office Suite and document management systems.
• Professionalism, discretion, and the ability to work independently and as part of a team.

• 6-month contract with potential for extension.
• Competitive hourly rate + superannuation.
• Hybrid work environment with flexibility to work from home.
• Opportunity to support a respected NSW Government organisation making a real impact in healthcare.