Position Title: Property & Office Team Assistant

Location: Sydney, Australia

Reporting to: Executive Level / Property Team Lead

Role Overview

As the Property & Office Team Assistant, you will play a dual role: supporting the Property team with high-level administrative, travel, reporting, and project support, while also managing the day-to-day operations of the Sydney office reporting to the Global Executive Director - Commercial Operations. You’ll be a key point of contact for both internal and external stakeholders, ensuring the team operates efficiently and the office environment is productive and welcoming.

Key Responsibilities

Property Team Support

• Calendar management, schedule appointments and coordinate meetings for the Property team.

• Arrange travel itineraries, accommodation, and process expense claims for team members.

• Prepare and distribute meeting agendas, reports, presentation packs, and other materials.

• Assist with data entry, system management, and maintaining accurate records in property-related internal systems.

• Support ongoing projects by coordinating tasks, tracking progress, and providing timely updates.

• Draft, review, and refine polished, market-facing documents and presentations.

• Assist with day-to-day administrative tasks including managing leave, processing invoices, and supporting key account management.

General Office Management

• Oversee daily office operations to ensure smooth administrative processes.

• Maintain office supplies inventory, anticipate needs, and reorder as necessary.

• Coordinate office maintenance and repairs, liaising with vendors and service providers (e.g., cleaners).

• Act as a primary point of contact for internal and external stakeholders, handling inquiries and requests professionally.

• Plan and organise company events, meetings, catering, and logistics.

• Assist in coordinating team-building activities and special events to foster a positive work environment.

• Support financial administration, including monitoring office expense budgets and maintaining accurate records.

Skills & Experience

• 2+ years’ experience in a property, real estate, or office management environment.

• Proven experience supporting multiple executives or teams in a fast-paced setting.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint);

• Strong organisational and time management skills, with the ability to prioritise and work to tight deadlines.

• Excellent written and verbal communication skills.

• Experience with property industry tools (e.g., listing software, agency agreements, title searches) is beneficial.

Behaviours & Key Attributes

• Proactive, can-do attitude with a willingness to learn and take on new challenges.

• Excellent organisational and multitasking abilities.

• Strong stakeholder relationship-building skills.

• Discretion and confidentiality in handling sensitive information.

• Flexibility and adaptability to changing priorities and deadlines.

• Results-oriented, highly self-motivated, and a collaborative team player.

Why Join Us?

• Be part of a collaborative, inclusive, and high-performing team.

• Opportunities for professional development and career advancement.

• Competitive salary, bonus, health benefits, and other perks.