About the opportunity

Reporting to the Executive Manager Regulatory Oversight Division (EMROD), the Executive Assistant provides a range of office administration and organisational requirements to support the EMROD and the operation of the Regulatory Oversight Division (ROD).

The Executive Assistant will need to work independently and work closely with the Manager ROD Business Planning and Coordination to support the business of the EMROD and the ROD. You will be responsible for coordinating and working with staff to provide responses to corporate documents, manage workflows and the delivery of high-level divisional reports, as well as the day-to-day functioning of the EMROD office and providing support to the ROD. The position is based in Canberra. Some interstate travel may be required, although that is not likely. The Executive Assistant may on occasion be required to work outside standard core hours.

Key responsibilities

The Executive Assistant primary duties may include, but are not limited to:

• Communicate with a wide range of stakeholders.
• Coordinate the exchange of information between the EMROD and other members of the CASA management team and external stakeholders.
• Examine incoming correspondence, both internal and external, set priorities, determine appropriate action, track and coordinate responses.
• Prepare routine correspondence, including meeting papers and briefing materials for corporate purposes. Research and prepare draft responses for a wide variety of executive materials.
• Provide administrative support as required including maintaining files and records, diary management and travel requirements, reconciling financial statements associated with the Executive Manager’s travel and corporate credit card, and provide support to other key managers as directed.
• Arrange meetings, conference venues, agendas, collate and distribute papers and provide minute taking in the approved formats.
• Coordinate the ROD executive assistant network ensuring efficient business practices and high-quality products and services are delivered across the ROD.
• Provide other high-level administrative assistance as directed, including procurement activities, budgeting requirements and records management.
• Identify business improvement opportunities within the office of the Executive Manager ROD and across ROD.
• Promote workplace safety, equity and diversity and participative management and environmental management practices in the workplace and act in accordance with the CASA values and behaviours.

Our ideal candidate

Our ideal candidate must demonstrate the following:

• Demonstrated knowledge and experience in a fast-paced and customer-focused administration, receptionist or Executive Assistant role.
• Strong written and oral communication skills, including a demonstrated capacity in liaising, managing and working professionally with a diverse range of people.
• Experience in preparing correspondence, collating documents and researching information across a range of topics for distribution.
• Strong stakeholder engagement skills including the ability to build effective relationships with stakeholders and colleagues through consultation and collaboration.
• Experience in diary and calendar management.
• Excellent organisational and time management skills with the ability to adapt and manage multiple tasks with changing and competing priorities, whilst maintaining a high level of attention to detail.
• Ability to exercise strong discretion in a position of trust.
• Ability to quickly adapt to software applications and have advanced skills in the use the MS Office suite.
• Ability to engage with Aboriginal and Torres Strait Islander employees in a sensitive, respectful and equitable manner.
• Promotion of workplace safety, equity and diversity, and act in accordance with the CASA Values and Behaviours.

Eligibility Requirements

Employment with CASA is subject to conditions prescribed within the Civil Aviation Act 1988.

• At minimum, prospective CASA employees must undergo pre-employment screening. You must be willing to provide required information to successfully undergo a police record check.
• Must be an Australia citizen.
• A baseline security clearance will be required.

You can click here for more information about CASA or to learn more about our people, culture and how to apply for a job at CASA here.

Why Join Us?
Southern Cross Austereo (SCA) is Australia’s leading media company, home to LiSTNR, the Triple M & HIT networks, and Australia’s #1 podcast network, reaching 8M+ monthly listeners.

We're shaping the future of Australia’s audio landscape and need passionate, high-performing talent to help us entertain, inform, and inspire—anytime, anywhere.

Be part of our dynamic SCA Agency Sales team, where your growth and success are our top priority.

What does your day to day look like?

• Provide proactive and accurate administrative support to the Sales Team.
• Deliver exceptional service by managing client queries, coordinating requests, and assisting with bookings, materials, rates, and research.
• Step in as the go-to contact when the Account Manager is unavailable, ensuring continuity and top-tier client service.
• Collaborate with the broader team to keep operations running efficiently and smoothly.

What you’ll need:

We're not focused too much on specific experience—this could be the perfect entry point for someone eager to kickstart their career! What matters most is your eye for detail, strong organisational abilities, and a passion for delivering great service. If you're a natural communicator who thrives in a team environment and enjoys problem-solving, we’d love to hear from you.

A proactive mindset is essential—we’re after someone who’s ready to roll up their sleeves, contribute from day one, and have a bit of fun along the way!

Let us sweeten the deal!

• 9 Day fortnight trial to support your work life balance (Power Up markets)
• Training and development opportunities to help you grow in your career
• Wellbeing Perks – Extra leave for your birthday and volunteering, plus free and discounted concert and footy tickets. Enjoy free coffee and treats in the office!
• Industry-leading Paid Parental Leave – 20 weeks paid leave for the primary carer, with a gender-neutral policy.
• Salary Packaging – Access novated leasing and exclusive discounts on top brands and gyms.
• SCA GIGs – Our internal talent development program helps you cross-skill and grow within SCA.
• Award-winning culture that values your unique self, fosters creativity, and supports your career growth.

We’re looking to kick off recruitment immediately, so if this opportunity sounds like a great fit for you, please don’t wait—submit your application as soon as possible!

Southern Cross Austereo (SCA) is an equal opportunity employer committed to diversity, inclusion, and fair hiring. We welcome talent from all backgrounds and ensure a workplace where everyone feels valued and respected.

SCA is committed to providing an inclusive recruitment process. If you require any accommodations during your interview, please let us know. We’re happy to support your needs to ensure a fair and comfortable experience. Reach out to careers@sca.com.au for assistance.

Still not convinced? Head to our TikTok, Life@LiSTNR, for a sneak peek into some of the fun we have at SCA!

Keen? Apply now by submitting your resume via our careers page.

Hot tip: Make sure you download and sign up to LiSTNR – you may be asked about your listening experience throughout the interview process!

• Fresh leadership & growth mindset – exciting time to join a newly restructured team
• Supportive, people-first culture – friendly, professional and down-to-earth
• Work/life balance – Monday to Friday, 1 day WFH
• Free onsite parking – convenient Villawood location

• Title: Customer Experience Representative
• Location: Villawood (on-site parking)
• Start: ASAP
• Type: Temp to perm
• Salary: $36.11p/hr +Super while temp | $60-65k + Super perm
• Work Pattern: Monday to Friday, 4 days in-office / 1 day WFH

• Responding to customer enquiries related to service bookings 
• Managing interstate logistics and liaising with contractors
• Processing a high volume of emails (most of communication)
• Entering and maintaining accurate data in Salesforce and internal systems
• Supporting teams across Sales, Operations and Finance to deliver an exceptional customer experience

• Personable, reliable, and proactive
• Excellent with written communication and admin
• Confident juggling tasks in a fast-paced environment
• Detail-oriented and organised
• A team player who wants to contribute and grow
• Experience with Salesforce (or similar systems) is a bonus but not essential

• Friendly and collaborative on-site team (approx. 12 people)
• Business in transformation — you’ll be part of shaping the customer experience function from the ground up
• Down-to-earth leadership with a strong focus on development and internal progression

Administrative Officer 5 - Remuneration Package Range
$104,408 - $109,514
Enterprise Project Services – Transport Operations and Corporate Services
Tennant Creek
One full time ongoing vacancy is available

About the Role:

• Deliver expert advice and support to Project Managers and Administrators to ensure compliance with business processes on Project and Contract Administration matters.

• Manage documentation, data recording, and records for a range of projects including Capital Works, Minor New Works, Repairs and Maintenance, Consultancy, and Recoverable Works.

• Monitor and undertake financial administration to ensure accurate reporting and alignment with cash flow and expenditure targets.

• Mentor and support team members, promoting a positive and collaborative workplace culture.

• Build strong relationships with clients and communicate effectively on project matters.

About You:

• Proven experience in project and contract administration across a range of infrastructure initiatives.

• Strong communication skills to liaise effectively with technical teams, client agencies, and stakeholders.

• High-level proficiency in Microsoft Office and financial/project management systems.

• A commitment to mentoring others and fostering a positive team culture.

• Excellent time management and attention to detail, with the ability to work independently.

The Benefits:

• Attractive salary package

• 12% superannuation

• 6 weeks recreation leave

• 3 weeks personal leave

• Up to $1,724 annual leave loading

• Support to grow and develop your career with professional development opportunities

• Enjoy stable employment in the NT Government.

• Accommodation support

• Regional electricity subsidy

• Relocation assistance may be negotiated

• Special study leave provisions

• Assistance with airfares to Darwin or Alice Springs - fares out of an isolated locality (FOIL)

• Accommodation allowance in conjunction with FOILs

• To learn more about general employment conditions, go to the Office of the Commissioner for Public Employment website.

Lifestyle and Community:

An authentic outback town with one main street and local stores, Tennant Creek is located between Alice Springs and Katherine and is known as the Territory's "Golden Heart". The area around Tennant Creek is referred to as the Barkly Region.

Home to a population of 3,000 people, Tennant Creek has a real outback town feel. Its calendar is packed with events such as the Desert Harmony Festival and the annual Tennant Creek show, as well as horse racing, rodeos, sports and live music.

With its laid-back lifestyle, welcoming spirit, and rich cultural heritage, Tennant Creek offers a unique place to live, work, and connect.

Check out the NT Regional Living guide for more information NT Regional living guides | Join the Territory

For further information about this vacancy please contact:
Craig Catchlove on 08 8951 5343 or Craig.Catchlove@nt.gov.au

Quote vacancy number:  11349
Closing date:  30/10/2025

Applications should consist of a one page summary sheet, resume / CV and copies of relevant qualifications.

For a copy of the Job Description or to view career opportunities in the Northern Territory Government please visit https://jobs.nt.gov.au/Home/Search

About Us

Alfasi Group is a recognised world leader in construction, property development and equipment hire. The company has earned recognition for undertaking large, complex projects, fostering innovation, embracing emerging technologies, and making a difference for our clients, employees, and community.

We have thousands of customers using our equipment and products across Australia. As a company, we are now leaders in machinery hire, equipped with one of the largest ranges of Elevated Work Platforms, Cranes, Telehandlers, and Forklifts in the country.

About the Role

Join a leading national hire company with over 21 years of experience in the hire of elevated work platforms (EWPs), cranes, and material handling equipment. At Alfasi Hire, we pride ourselves on safety, reliability, and exceptional customer service and we’re looking for a highly organised and motivated Branch Coordinator to help drive operational excellence at our branch.

As the Branch Coordinator, you’ll play a key role in ensuring the smooth and efficient coordination of our transport, drivers, and equipment hire operations. You’ll oversee day-to-day scheduling, compliance, and customer service functions, ensuring our equipment and people are always in the right place at the right time.

This hands-on role requires excellent communication, problem-solving, and leadership skills, with the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

·        Coordinate daily transport operations using the PoR system to maximise truck and trailer utilisation.

·        Supervise Alfasi drivers and subcontractors, ensuring all inductions, hours, and compliance requirements are current.

·        Arrange permits, pilots, police escorts, and site inductions as required to ensure transport compliance.

·        Manage maintenance and repairs of trucks and trailers to meet safety and operational standards.

·        Liaise with workshop and hire teams to ensure equipment is ready for delivery and rehire on time.

·        Reconcile subcontractor invoices, prepare weekly transport summaries, and monitor cost control and productivity.

·        Assist with generating hire contracts, purchase orders, and processing customer credits or disputes.

·        Ensure all plant and transport documentation is up to date, compliant, and stored accurately.

·        Maintain a high level of customer service and communication across transport, hire, and service administration teams.

·        Provide regular reports and updates to branch and general managers.

About You

To succeed in this role, you’ll bring:

• Experience in logistics, transport coordination, or equipment hire (preferred).

• Strong organisational and time management skills.

• Knowledge of road transport compliance, permits, and safety standards.

• Excellent communication and customer service abilities.

• Proficiency in Microsoft Office and scheduling systems (experience with PoR advantageous).

• A proactive, hands-on approach with a focus on teamwork and continuous improvement.

Why Join Alfasi Hire?

• Be part of a respected national business with a strong safety and performance culture.

• Work with a supportive and experienced team.

• Competitive remuneration and employee benefits.

Benefits

• Competitive Salary Package

• Ongoing Training and Support

• Complete Onboarding Schedule

• Supportive and Inclusive Team Culture

• Continuous Career Growth

• 
  

If this opportunity sounds of interest, please apply online by clicking the ‘Apply’ button below.

Alfasi Group encourages and values diversity and inclusion. Aboriginal and Torres Strait Islander people are encouraged to apply.

Northern Territory Marine Facility (NTMF) is looking for an experienced Office Administrator to join our team. The Northern Territory Marine Facility is a boat lift and repair facility which is owned by Tasmanian Seafoods Pty Ltd.  

We are seeking an experienced person with knowledge in office administration and management including Netsuite, Sharepoint and Microsoft Office Suite.  Reporting directly to the NTMF Manager you will have excellent attention to detail and be able to develop and maintain good working relationships with clients, staff and suppliers.

This role requires someone who is highly efficient, a self starter and can utilise their administration skills. 

Your duties will include but not be limited to:

• Purchasing, job costing, invoicing and liaising with clients, suppliers and contractors

• Data entry into Netsuite and Sharepoint for maintenance of files

• Job costing, invoicing and purchasing

• Accounts Payable and Receivable

• Daily contact with Customers and Clients

• Reception, filing, mail, EFTPOS, banking and general administration duties

• WHS administration duties

Located in Stuart Park, Northern Territory you will be able to work autonomously and in a team environment.

This is a busy role and the successful applicant will be required to work full time, Monday to Friday and will have a minimum of 1 year’s experience in a similar role, preferably in an industrial environment.

This role requires an individual with a passion for doing it right the first time as well as a friendly and professional attitude.

This is an opportunity to join a successful company and become part of the team.

An attractive salary will be offered to reflect the importance of this role.

Essential:

• Ability to work successfully in a team environment.

• Excellent working knowledge of Netsuite (or similar accounting software), Sharepoint and Microsoft Office suite especially Excel

• 1 years + experience in a similar role

• Attention to detail.

• Office administration experience

Attractive Salary, Immediate Start

Did you know?

The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT.

Working for the AFP provides you with a diverse and rewarding career. Whether you immerse yourself in a position on the frontline, or provide critical operational or professional support, the work you do makes a big impact on the people of Australia. 

We recognise your contribution to our workforce and offer generous remuneration and conditions including:

• Six weeks (30 days) of paid annual leave per year + additional paid Christmas stand down 
• 4 extra days of mandatory rest leave per year 
• 18 days of paid personal leave per year
• Generous superannuation of 15.4%
• 18 weeks paid Parental Leave for Primary Caregiver (and 11 weeks for Secondary Caregiver) + additional unpaid leave entitlements for up until 24 months from the child’s date of birth or placement
• Generous salaries and incremental salary progression governed by the AFP Enterprise Agreement 
• Flexible and hybrid working arrangement that provides work/life balance
• Health & wellbeing services – with a focus on early intervention, education and prevention
• Access to ongoing training and professional development opportunities

What is the role?

Applications are sought from suitably qualified applicants wishing to be considered for the role of Team Member - Drug Testing with the Professional Standards (PRS) Integrity Compliance Team. The Integrity Compliance team contributes to and promotes organisational integrity compliance through the management and delivery of the AFP's mandatory drug testing program.

What will you do?

• Scheduling and management of day-to-day drug testing within the AFP
• Monitoring and responding to correspondence and requests received in the Drug Program Project Office mailbox
• General administrative duties including data entry and maintenance of drug testing records
• Interrogation and use of several AFP systems
• Establishing and maintaining collaborative relationships with internal and external stakeholders
• Maintaining currency in subject matter expertise through on-going professional development and learning opportunities
• Contributing to a positive and energetic team culture.

Essential Requirements

• You must be an Australian Citizen at the time of application.
• A Negative Vetting 1 (Secret) security clearance or the ability to obtain one.
• Demonstrated ability to work effectively and cooperatively within a small team
• Contemporary knowledge and experience relevant to the role.
• High level written and verbal communication skills with excellent attention to detail

Additional Information

• This role is based in Canberra, ACT only and the successful applicant must be located in Canberra or relocate at own expense
• This role is an AFP Band 4 level

Commitment to Diversity and Inclusion

At the AFP we value the different perspectives, approaches and lived experiences of our people, and recognise that our collective intelligence and diversity is what makes us stronger. As such, we encourage applications from people from all walks of life, including people from culturally and linguistically diverse backgrounds, First Nations people, women, the LGBTQIA+ community and people with disability.

Contacts and Closing Information

Contact Officer:  Sally Amato

Contact Officer Phone:  02 5126 4969

Contact Officer Email:  sally.amato@afp.gov.au

Applications Close: 11:59pm (AEDT) 31/10/2025

The Organisation:

Queensland Gate Automation (QGA) is a trusted, family-owned business based on the Gold Coast, specialising in high-quality automatic entry doors, electric sliding and swinging gates, traffic barriers, and boom gate operators.

As authorised wholesalers and distributors for some of the world’s leading brands in gate automation, hardware, and access control systems, including Centsys, FAAC, AES, and e-Loop, QGA is recognised for its reliability, technical expertise, and commitment to customer service.

This is an exciting time to join QGA as the company continues its journey of growth, innovation, and transformation across its Australian operations.

About the role:

This full-time Administration / Sales Support position plays a key role in ensuring the smooth day-to-day operation of the sales and customer service functions. QGA has built a strong reputation for professionalism, teamwork, and reliability and is seeking an individual who shares these qualities to join the team.

Working within a supportive office team, you’ll be responsible for processing sales orders, coordinating freight options, and providing administrative support to ensure every order is delivered with accuracy and care.

Your Responsibilities will include:

• Invoice order processing

• Receipting credit card payments over the phone

• Obtaining and comparing freight quotes

• Querying inbound orders that are not clear

• Reviewing order processing queue

• General admin support

About You – You’ll thrive in this role if you:

• Have a very high degree of attention to detail and are comfortable with daily order processing activities

• Are organised and comfortable managing multiple tasks

• Communicate clearly and enjoy being part of a collaborative team

• Are comfortable with making phone enquiries with customers to clarify orders if needed.

• Bring a professional demeanour and can-do attitude

• Have prior administration, customer service, or order processing experience (highly regarded)

The Details:

• Monday to Friday, 8:30am to 4:30pm (flexible or school hours considered).

• $70-80k per year.

• Gold Coast office.

Apply now to start your journey with QGA!