We’re seeking a professional and proactive Personal Assistant to provide comprehensive administrative and personal support to Faz Najmi and his team.

This role is ideal for someone who thrives in a fast-paced, client-focused real estate environment and takes pride in delivering exceptional support and service. You’ll be the backbone of daily operations - coordinating appointments, managing communication, preparing property and marketing materials, and ensuring everything runs seamlessly from listing to settlement.

Key Responsibilities

Administrative Support

• Manage and organise the agent’s calendar - appointments, meetings, and property showings.

• Handle incoming calls, emails, and correspondence on behalf of the agent, ensuring timely responses and professional follow-ups.

• Prepare and collate key documents, presentations, and reports including market reports and campaign summaries.

• Coordinate open home bookings, preparation, and follow-up.

• Create CMA (Comparative Market Analysis) booklets and result reports.

• Delegate and track pointer sign placements for the team.

• Manage compliance documentation, database updates, and property details.

• Assist with ad hoc administrative or office support tasks as required.

Personal Support

• Assist with personal tasks such as travel arrangements, gift purchasing, and general errands.

• Manage personal appointments and commitments for Faz as needed.

• Always handle confidential information with discretion and professionalism.

About You

• Proven experience Real Estate Administration/Property Management or as a Real Estate PA/EA is essential.

• Highly organised, adaptable, and detail-oriented with strong multitasking ability.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office Suite; experience with real estate CRMs and marketing tools is a plus.

• Professional presentation and a proactive, can-do attitude.

• Discreet and reliable with a strong sense of integrity and accountability.

• Current driver’s licence and reliable vehicle.

• Knowledge of the real estate industry is highly regarded.

What’s on Offer

• Competitive salary up to $80K package (based on experience).

• Bonus incentives following successful completion of probation, tied to team performance.

• Monday to Friday - no weekends.

• Collaborative, high-performing team environment.

• Growth potential and exposure to the inner workings of one of the area’s most successful real estate professionals.

Interested candidates should submit their resume, a cover letter detailing their relevant experience, and a list of references to faz.najmi@manorre.com.au. Please include "Personal Assistant Application" in the subject line.

• Manage the sale, purchase, and rental of client properties, including high-volume and complex transactions.
• Liaise with real estate agents, solicitors, strata managers, and other stakeholders.
• Provide advice and guidance on property matters to internal teams and service centres.
• Coordinate property-related tasks such as obtaining quotes, arranging clearance of contents, and managing repairs prior to sale.
• Deliver timely and accurate administrative support.
• Handle challenging client situations with discretion, empathy, and professionalism.

• Essential: Demonstrated real estate residential sales experience.
• Strong understanding of the property sales and conveyancing process.
• Excellent communication skills (written and verbal).
• High attention to detail with strong organisational skills.
• Adaptable, resilient, and able to manage competing priorities.
• Professional, empathetic, and capable of working with clients in sensitive situations.

• 2 x professional references.
• Current Fit2Work National Police Check.

Key Responsibilities:
The successful candidate will manage a high volume of property transactions, ensuring services are delivered with professionalism, accuracy, and empathy.

• Deliver consistent and high-quality real estate services, including residential property sales and purchases.
• Manage transactions using an online property management system.
• Liaise with real estate agents, solicitors, strata managers, and other external stakeholders.
• Coordinate property matters with internal teams, clients, and beneficiaries.
• Provide advice and support on real estate issues across various service areas.
• Handle sensitive client interactions with discretion, particularly during emotionally challenging circumstances.
• Organise property clearance, repairs, and administrative tasks prior to sale.

Skills and Experience:

• Strong written and verbal communication skills.
• Excellent attention to detail and organisational ability.
• Adaptable and resilient, with a proactive approach.
• Proven experience in residential property sales and a sound understanding of the conveyancing process.
• Ability to manage emotionally complex situations with professionalism.
• Proficient in computer systems and able to adapt to older platforms.

Submit your application now to be considered for this opportunity.

Are you a motivated person ready to take the next step in your career?
At Image Property, we’re on the lookout for a passionate and organised Property Manager to join our dynamic team. You’ll be managing a growth portfolio of under 100 properties supported by an incredible administration and field services team so you can focus on what matters most: building great client relationships. Experienced or not we would love to meet you!

At Image Property, we’re all about innovation and evolution and our approach to property management is no different! Our systems and technology make your job easier and more efficient, so you can spend more time providing exceptional service.

• A positive attitude and team spirit – culture is everything to us!

• Agents Representative Certificate

• Current Driver’s Licence and reliable vehicle (company car option available)

• Strong computer skills and the ability to learn new systems quickly

• Excellent communication skills – both written and verbal

• Professional phone manner and confidence in dealing with clients

• High attention to detail and strong time management

• A supportive small team with a fun, positive culture

• Car allowance or company car

• Laptop and mobile phone provided

• Staff rewards and incentives Enjoy competitive pay, an annual retreat, Day off on your birthday, and so much more!

• Work from home flexibility (Work from home 3 days per week)

• 1 in 4 Saturdays roster – with time off in lieu

• Career growth opportunities

If you’re looking for a role where you can grow, be supported, and genuinely enjoy what you do – we’d love to hear from you!

👉 Apply now or contact Rebecca Carson on 0498 050 865 for a confidential chat.

About the business

Our client is looking for a vibrant Senior Property Manager to join their thriving team in the Lower North Shore! The ideal person for this role will have a proven track record of a strong work ethic and have the ability to work as part of a team and also autonomously. This role is ideal for someone hungry who is looking to lead and continue their growth within the property industry.

About the Role

• Managing a clean portfolio of 160 with assistance

• Effectively manage Landlord and Tenant communication

• Oversee in-going, out-going and routine inspection process, with assistance

• Relationship building with landlords

• Arrears management

• Manage all lease renewal negotiations

About You

To be considered for this role the ideal applicant will possess:

• Minimum 3 years plus property management experience

• Proven problem solving and conflict resolution skills are essential

• Exceptional organisational and time management skills

• Ability and willingness to adapt to the fast-paced environment

• Current Real Estate Agent License or Certificate of Registration

• Knowledge of NSW Residential Tenancies Act and relevant property legislation

• Current Australian Drivers Licence and reliable vehicle

• Strong customer service focus

• A positive attitude

• Excellent verbal and written communication skills

• Local area knowledge

• Lead by example and provide direction to property managers

• Full working rights in Australia (Australian citizenship, permanent residency, or valid work visa)

Benefits

• This position is five days per week Monday to Friday.

• Excellent and supportive team environment

• Ongoing training and personal development

To Apply simply click the APPLY button on the side panel. Please use a WORD document.

For more information please get in contact with Taylor Shepherd on 0498 073 936 or candidates@vrecruitment.com.au

V REC PROMISE

V REC is committed to creating equal opportunities. Our hope is to aid in developing truly diverse working environments. Our promise is very simple, should you be on the job hunt we will only look at your skill set and what you offer to help you find the right place. We encourage people from all backgrounds applications and enquiries.

#SCR-taylor-shepherd

This is a really good opportunity to take on a diverse role within a modern, intentionally boutique and very high performing real estate business, situated on the southern side of the Sunshine Coast.

• Strong residential sales administration and contracts management experience is essential
  
• Experience with VaultRE and CANVA (highly regarded)
  
• Social media management experience (highly regarded)
  
• Innovative/Forward thinking- Either experience with AI tools or open to learning
  
• Strong written and verbal communication skills 
  
• Excellent organisation and multi-tasking skills
  
• Strong interpersonal skills and presentation
  
• Self starter, comfortable working autonomously
• Own car and driving license
  
• Real Estate Certificate (highly regarded)
  

• Zero micro management within a boutique, professional business 
  
• Flexible working conditions and hours
  
• A truly diverse role. You will be fully involved in the full real estate sales cycle without any prospecting
  
• Support a high performing 'people focused' business leader 
  
• Take on a critical role within a company experiencing both growth and financial success 
  

Work Location: Fortescue's Perth office is located on the traditional lands of the Whadjuk people.

Roster: Monday to Friday

At Fortescue, we believe great projects are built by diverse, collaborative, and passionate people. We're expanding our Property Projects team and seeking an experienced Project Manager to manage and deliver a wide range of exciting commercial office fit-out and property development projects.

This role will support or lead the delivery of multiple property projects. Working closely with the Manager of Projects Group and Senior Project Managers, you'll gain experience across a broad portfolio of projects ranging from commercial office fit-outs, light industrial fit-outs (workshops, warehouses and laboratories) and mixed-use greenfield property developments. The projects are diverse in scale, in various stages of delivery, and can be located locally, nationally, and internationally.

To succeed in this role, you will bring strong stakeholder management and project management skills, with a background in client side commercial fit-outs or property development.

• Manage end-to-end project delivery (projects vary in size and complexity)
• Coordinate with internal teams and external stakeholders
• Liaise with internal stakeholders to understand functional needs and define scope
• Undertake thorough project / property due diligence
• Manage project budgets and timelines while undertaking regular reporting
• Manage consultant teams and contractors through design and construction
• Manage change and competing priorities across multiple projects
• Ensure compliance with governance frameworks and company policies
• Manage the procurement of consultant teams and contractors
• Build strong relationships with stakeholders and team members
• Manage risk identification and mitigation

• Degree in Property, Construction, Project Management, or related field (or equivalent experience)
• Proven experience managing client-side commercial office fit-outs or built form developments is a must
• Proven ability to manage projects in a fast-paced environment
• A track record of building and maintaining internal and external stakeholder relationships
• Willingness to take ownership, be accountable and learn in an environment where we provide a key service to core parts of the business
• Excellent understanding of the building code, statutory regulations and approvals processes
• Excellent organisational, communication and negotiation skills
• Financial literacy skills
• Intermediate to advanced Microsoft Office skills

Be part of something big. Fortescue is leading the world with our plan to decarbonise our iron ore operations, projects that harness renewable energy and the development of technology that will change our planet forever.

Fortescue celebrates individual strengths and team members are encouraged to bring their whole selves to work. Our global workforce drives and promotes an inclusive culture, both within our organisation and throughout the communities we interact with. Diverse backgrounds include First Nations Peoples, people with disabilities, LGBTQ+ community, gender, neurodiverse, cultural diversity, all age groups, and those with an intersectional or multiple diverse characteristics. We encourage candidates from all backgrounds to apply.

https://fortescue.com/careers

Internal Candidates / Current Contractors please apply via Success Factors Careers Portal. For further information on how to apply please visit the Fortescue Hub.

Fortescue reserves the right to close applications early should a suitable pool of candidates be identified. Fortescue will never contact you to ask for payment of any kind, whether directly or through a third party.