This is a permanent full-time position commencing January 2026

The Legal Services Branch provides advice to the Department on legal and legislation matters. The Branch deals with, and on behalf of the Department, provides advice about various, sensitive legal issues, complaints, administrative law, legislation issues, insurance and claims against the Department

The Role

The Legal Support Officer processes and registers legal documents received by the Legal Services Branch efficiently according to the Department’s policies and protocols and legal requirements.

The successful applicant will respond to general enquiries about the status of documents from operational personnel, Court staff and legal counsel, in a confidential, professional and timely manner as well as assist in the co-ordination of the provision of documents for legal requirements. Within this role it is crucial that the successful applicant provides support to other officers within Legal Services.

Professional Benefits

We are conveniently located in East Perth and our employees enjoy a range of benefits which include: 

• 12% employer contributed superannuation.
• Generous leave entitlements including annual, personal, long service and parental leave.
• Professional development opportunities and study leave/assistance.
• Access to salary packaging (in accordance with relevant industrial instruments).

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Sarah McDonald, Legal and Legislative Services on (08) 9264 8907 or by emailing sarah.mcdonald3@education.wa.edu.au

We are committed to building the leadership capability of our people (Building Leadership Impact).

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must: 

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.

Step 2: Attach your documents

Your application should include: 

• A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
• A two (2) page statement addressing the following selection criteria as outlined in the attached JDF:

2. Demonstrated ability to use initiative and organisational skills, including time management.

4. Demonstrated ability to work independently or as part of a team.

5. Demonstrated knowledge of court and legal proceedings.. 

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: DOE1011321

Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Tuesday, 9 December 2025.

Role Summary

We're looking for an organised and proactive Scheduler to keep our team running like clockwork! In this role, you'll coordinate staff resources to ensure our clients receive seamless service, create and maintain regular rosters, and tackle day-to-day challenges like unplanned absences or cancellations. You'll work closely with both staff and clients, keeping everyone informed and supported with a friendly, professional approach. If you thrive on problem-solving, love keeping things on track, and enjoy being the backbone of a busy team, this is the role for you!

Responsibilities and Duties

• Regularly review and maintain rosters to meet key service indicators
• Minimise travel time to maximise direct client support
• Manage day-to-day rescheduling and cover unplanned absences efficiently
• Ensure staff are appropriately matched with clients for optimal compatibility
• Maintain clear communication with staff and clients to support seamless service delivery

This role is being hired on a permanent full-time basis and is located out of our central office in Belmont!

Skills, Attributes and Experience

• Previous experience in scheduling or rostering is not essential; we value a keen eye for detail and a love for problem-solving!
• Excellent time management, planning, and organisational skills
• Strong communication skills and a passion for building positive relationships with key stakeholders
• Genuine customer service focus, reflected in a friendly and professional phone manner

Key Criteria:

• Previous experience in scheduling or rostering within a complex service delivery environment, ideally healthcare, is highly desirable but not essential
• Understanding of rostering principles is desirable, but not essential
• Familiarity with the NDIS framework and its applications is desirable, but not essential
• High level of competency using computer systems and software
• Ability to manage competing deadlines and priorities effectivel

St Jude's NDIS are proud to be an equal opportunity employer. If the above opportunity is one that excites and encourages you, we would welcome and encourage your application. If your application is selected for progression then we will be in touch to discuss it with you soon.

About the Role

This is a hands-on, multi-tasking role where no two days are the same. You will be responsible for general administration, office coordination, records management, internal communication, and supporting our people and leaders with day-to-day operational tasks.

The role is primarily administrative, with a strong emphasis on coordination and organisational support. You will also contribute to mobilisation tasks such as arranging travel, completing inductions, and assisting with compliance updates.

Administration & Office Coordination

• Manage daily office operations and reception duties.

• Maintain office supplies, PPE, amenities, and stock levels.

• Assist Directors and internal teams with general administrative tasks.

• Prepare internal communications, notices, newsletters, and announcements.

• Support end of month reporting and complete accurate data entry.

• Maintain filing systems, document registers, and shared company information.

• Coordinate staff events, meetings, and internal engagement activities.

Onboarding & Compliance Support

• Support onboarding and new employee setups (equipment, accounts, inductions).

• Maintain accurate employee records, training logs, and compliance registers.

• Assist with updating rosters, timesheets, and workforce tracking.

• Provide administrative support to HR and HSEQ teams as required.

Mobilisation Coordination

• Complete mobilisation bookings to Rio Tinto and BHP sites as required.

• Coordinate travel, accommodation, and required inductions for personnel.

• Communicate with internal teams and clients regarding straightforward mobilisation queries.

• Support the accuracy and completion of compliance and site access documentation.

What You’ll Bring

• 1–2 years’ experience in administration, coordination, or a similar support role.

• Experience with Rio Tinto mobilisation and compliance systems is highly regarded.

• Strong organisational and time management skills.

• High level of attention to detail and accuracy.

• Intermediate to advanced Microsoft Office skills.

• A proactive, professional, and methodical working style.

• Clear communication skills and a friendly, team-focused approach.

• Ability to manage multiple tasks and support a range of stakeholders.

Why Join Weststate Energy

• Supportive and collaborative team environment.

• Stability and long-term role development opportunities.

• Opportunity to be involved in both operational and people-focused work.

• Work for a business that values professionalism, growth, and culture.

If this sounds like the right fit for you, we welcome your application.

Please apply with your resume and a short cover letter.

The Company

G & A Lombardi are the industry leader for on and off highway haulage equipment in Forrestfield, Western Australia. 

We provide new and used trailer sales, service and spare parts to a broad sector of the transport industry Australia-wide. 

G & A Lombardi are dealers for Roadwest Transport Equipment (RWT), Tag-A-Long, Freighter Group, and Gergen.

The Role

As the Sales Support Coordinator, you will work closely with the sales team, providing high-level support to ensure a seamless customer experience throughout the sales pipeline.

Key Job Responsibilities

• Prepare, process and maintain customer hand over files, specifications, quotations, appraisals and licensing documents

• Assist in preparing documentation for local government tenders.

• Maintain client and sales records in our CRM system.

• Coordinate with internal teams to ensure timely delivery of equipment.

• Liaise with the Marketing Coordinator to organise marketing activities.

• Track sales pipeline and provide regular updates to the Sales Manager.

What You Will Bring

• Excellent communication and customer service abilities.

• 2+ years of sales support or a similar administrative role.

• Experience in the heavy transport or automotive industry.

• Proficiency in CRM systems (Monday.com preferred) and Microsoft Office Suite.

• Ability to multitask and work collaboratively in a fast-paced environment.

Why Join Us?

• Be part of a respected industry leading company.

• Work in a supportive team environment.

• Opportunities for professional development.

G & A Lombardi Pty Ltd is an equal opportunity employer and people from diverse backgrounds are encouraged to apply.

Starting salary from $50,000 per year, with the potential for more depending on experience.

About UWA Sport 

Here at UWA Sport, our vision is to be regarded as the leading university in Australia for participation, performance and inclusion in sport.

We believe in the value of sport to individuals and communities. We provide meaningful sport and recreation experiences that provide value to the University and impact student recruitment, the student experience, graduate outcomes and community outreach. 

The Opportunity
We are seeking a highly organised and proactive Senior Administration Coordinator to join our team. Working closely with the General Manager and Senior Management Team, you will play a pivotal role in keeping the organisation running effectively and driving organisational excellence.

This position combines executive assistance with office management responsibilities. You'll support key strategic priorities, maintain effective administrative systems, coordinate events and travel, and help ensure UWA Sport operates safely and efficiently.

Key Duties

• Support General Manager with calendar and inbox management and meeting coordination.

• Coordinate strategic initiatives and projects – capturing outcomes, tracking outcomes and ensuring follow through on key priorities.

• Coordinate the purchasing and ordering of office supplies

• Maintain accurate and up to date records of stakeholder contacts and IT equipment for the organisation.

• Prepare correspondence, agendas, reports and presentations with attention to detail.

• Organise and oversee staff training for required qualifications for staff and support the Senior Management Team in delivering other training as required.

About You
With proven experience in executive assistance and office management, you bring strong organisational skills and advanced computer proficiency to the table. You are committed to confidentiality and integrity in everything you do, and you approach challenges with a proactive, solutions-focused mindset.

Essential Requirements

• Relevant experience

• National Police Clearance

• WA Working with Children Check

Why will you enjoy working at UWA Sport? 

• Flexible working hours 

• Gym and Swim membership

• Paid top-up parental leave 

• Training and development opportunities 

If this sounds like an opportunity for you, please click on ‘Apply Now’ to submit:

• A brief cover letter outlining your suitability for the role.

• A current CV

For further information regarding the role please visit UWA Sport.

Applications close 5pm, 10 December 2025, however UWA Sport reserves the right to fill position before this date.

If you have any questions please contact people@sport.uwa.edu.au

UWA Sport will contact only those who progress to interview due to the high level of expected applications.

UWA Sport Pty Ltd is an equal opportunity employer committed to providing a working environment that embraces and values diversity. If you have any support requirements, we encourage you to advise us through the application process.

• Two permanent continuing appointments available 

• Innovation Campus 

Science Space is the University of Wollongong’s flagship public science facility, located at the Innovation Campus. With interactive exhibits, a cutting-edge planetarium, a science theatre, and immersive STEM programs, Science Space inspires curiosity and learning across all ages. Operating daily, it serves as a vibrant hub for science education and outreach, hosting school groups, families, and community events that bring science to life.

We’re excited to offer customer service opportunities to join our dynamic team. If you’re passionate about science, thrive in customer-facing environments, and enjoy working in a fast-paced, hands-on setting, we’d love to hear from you.

• Customer Service Administrative Assistant (ref 6011) - Permanent / Continuing, part time appointment, 0.80 FTE (28 hours) - Level 3/4 $65,896 - $84,002 (pro-rata) + 17% Superannuation 

• Customer Service & Operations Coordinator (ref 6014) - Permanent / Continuing, full time appointment - Level 6/7: $94,998 - $117,633 + 17% Superannuation 

How to Apply 

Click on the position titles above to view the full position descriptions.

Submit your CV and a cover letter (max 3 pages) summarising your skills and experience in relation to the selection criteria outlined in the position description. Be sure to specify the position and reference number in your application.

Please note: If you would like to apply for both positions, please attach a cover letter for each position. 

For further information about this position, please contact Stuart Creal, Director, Science Centre and Planetarium on 0442 865 036. 

Closing Date: Sunday 14 December 2025, 11:55 PM

The University of Wollongong is committed to workplace equity, diversity and inclusion.  We value and acknowledge the importance of our people’s diverse experiences, talents and cultures that they bring to work with them each day. Embracing diversity and creating inclusion is a key component of attracting and retaining talent in our workforce. The creation of a diverse and inclusive workforce is central to our ability to unlock potential, enhance our success and achieving our vision of being in the Top 1% of universities globally.

This position has been classified as 'child-related work', more information is available within the position description.  

Note: Visa sponsorship is not available for this position. Only candidates with valid work rights in Australia are eligible to apply.

These positions are not suitable for remote work in accordance with the UOW Remote Working Guideline.

• Two permanent continuing part time appointments available 

• Innovation Campus 

Science Space is the University of Wollongong’s flagship public science facility, located at the Innovation Campus. With interactive exhibits, a cutting-edge planetarium, a science theatre, and immersive STEM programs, Science Space inspires curiosity and learning across all ages. Operating daily, it serves as a vibrant hub for science education and outreach, hosting school groups, families, and community events that bring science to life.

We’re excited to offer customer service opportunities to join our dynamic team. If you’re passionate about science, thrive in customer-facing environments, and enjoy working in a fast-paced, hands-on setting, we’d love to hear from you.

Customer Service Weekend Assistant (ref 6019) – Permanent/Continuing appointment, part time, 0.40 FTE (14 hours) – Level 3/4: $65,896 - $84,002 (pro-rata) + 17% Superannuation

Customer Service Weekend Team Leader (ref 6020) – Permanent/Continuing appointment, part time, 0.40FTE, (14 hours) - Level 5: $84,002 - $94,998 (pro-rata) + 17% Superannuation 

How to Apply 

Click on the position titles above to view the full position descriptions.

Submit your CV and a cover letter (max 3 pages) summarising your skills and experience in relation to the selection criteria outlined in the position description. Be sure to specify the position and reference number in your application.

Please note: If you would like to apply for both positions, please attach a cover letter for each position. 

For further information about this position, please contact Stuart Creal, Director, Science Centre and Planetarium on 0442 865 036. 

Closing Date: Sunday 14 December 2025, 11:55 PM

The University of Wollongong is committed to workplace equity, diversity and inclusion.  We value and acknowledge the importance of our people’s diverse experiences, talents and cultures that they bring to work with them each day. Embracing diversity and creating inclusion is a key component of attracting and retaining talent in our workforce. The creation of a diverse and inclusive workforce is central to our ability to unlock potential, enhance our success and achieving our vision of being in the Top 1% of universities globally.

This position has been classified as 'child-related work', more information is available within the position description. 

Note: Visa sponsorship is not available for this position. Only candidates with valid work rights in Australia are eligible to apply.

These positions are not suitable for remote work in accordance with the UOW Remote Working Guideline.

• Provide day-to-day administrative support to the Sales team.
• Coordinate customer orders, documentation, and follow-up requirements.
• Data entry, reporting, and maintaining accurate CRM records.
• Monitor sales inboxes and phone lines, ensuring timely, professional communication.
• Prepare quotes, sales materials, and customer correspondence.
• Assist with compliance, quality, and product documentation.
• Support internal teams with scheduling, updates, and status tracking.
• Help coordinate meetings, events, and general administrative needs across the office.

• Prior experience in sales administration, office coordination, or similar support roles.
• Strong organisational skills with the ability to juggle multiple priorities.
• Excellent written and verbal communication.
• Confident working with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• High attention to detail and accuracy in handling data.
• Comfortable working independently and collaborating with others.
• Proactive, solutions-focused, and adaptable.

APPLICATIONS CLOSING ON FRIDAY 5 DECEMBER 2025 UNLESS POSITION FILLED PRIOR

Legal Receptionist – Full Time
Green & Associates Solicitors | Darlinghurst, Sydney
$70,000 – $80,000 + Super | Full-Time Onsite Role

Are you ready to join a dynamic, growing boutique law firm where no two days are the same? Green & Associates Solicitors is looking for a unique and exceptional Legal Receptionist to support our Principal and help manage the growth of the firm.

About Us

Green & Associates Solicitors is a unique boutique law firm in Sydney’s Eastern Suburbs, on the fringe of the CBD. We specialise in criminal law, commercial law, property, wills & estates, and commercial litigation. We break all the stereotypes of traditional law firms with a young, vibrant, and fun culture, while providing high-profile, rewarding work.

Our office is just a 2-minute walk from Kings Cross Station, and we enjoy a casual, friendly, and inclusive workplace, complete with our gorgeous office dog, Ivy, and plenty of team events, excursions, and social activities.

About the Role
We are seeking a confident, organised, and personable Legal Receptionist to be the first point of contact for our firm.

Ideal Candidate
This full-time position is ideal for:

• Someone with prior experience in a legal or professional services environment who thrives in a fast-paced, client-focused role, or

• A junior law student or aspiring lawyer eager to start from the ground up, learn the ropes, and gain hands-on experience with huge opportunity for career progression within the firm.

You will play a vital role in the smooth running of our front office, managing client interactions, supporting the legal team, and ensuring clients receive a professional and welcoming experience from the moment they walk through our doors.

Key Responsibilities

• Serve as the first point of contact for all client enquiries (phone, email, in-person)

• Manage reception, meeting rooms, and client appointments

• Handle incoming and outgoing correspondence and deliveries

• Maintain office supplies and assist with general administrative duties

• Prepare and format documents, correspondence, and court materials as required

• Liaise with clients and external stakeholders with professionalism and discretion

• Support the legal team with filing, document management, and billing coordination

About You

• Minimum 2 years’ experience in a legal, professional services, or corporate receptionist role, and / or a current enrolment in tertiary legal education, is a bonus

• Prior experience with legal software (e.g., LEAP, Smokeball) is also a bonus

• Excellent communication and presentation skills

• Strong organisational and time management abilities

• Proficiency in Microsoft Office

• Professional, proactive, and approachable attitude

• High attention to detail and ability to multitask effectively

What We Offer

• Competitive salary: $70,000 – $80,000 + superannuation

• Bonus incentives

• Supportive, close-knit team environment

• Modern offices in vibrant Darlinghurst, close to cafes and transport

• Ongoing professional development and opportunities for career progression

Bonus & Incentives
At Green & Associates Solicitors, we reward initiative and high performance by providing:

• Sick Leave & Performance Bonuses – Extra pay for meeting targets and maintaining excellent attendance;

• Client Referral Fees – Cash bonuses for introducing new clients who generate revenue

• Commission on Collected Fees – Eligible staff can earn a share of fees collected above set performance thresholds, with no upper limit;

• Recruitment Bonuses – Cash for helping bring new team members on board; and

• For administrative staff, specific and achievable KPI-focussed incentives tailored to you and negotiated in consultation during reviews.

Incentives are reviewed quarterly, paid quarterly, and designed to reward effort, contribution, and results. Your work supports the growth of the firm – and your rewards reflect that.

Apply Now: Send your CV and a brief cover letter to: careers@greenandassociates.com.au.