Position Description

Part-time Administrative Assistant

25 November 2025

The purpose of the position is to provide effective and timely administrative support for the Epping Uniting Church congregations and groups.

 There is a responsibility to the Church Council of Epping Uniting Church, and there must be close collaboration with the minister, Church Council and task groups as required.

 Key responsibilities:

 Communication

-       Collect mail from the Post Office Box, open and action.

-       Respond to emails received and redirect if necessary

-       Send emails or letters as directed by Church Council

-       Monitor and respond to telephone messages.

Publications

 -       Prepare and print weekly Orders of Service and Notices ready for the Sunday service

-       Maintain the Church Directory and update as required, printing as requested.

Maintain Bookings

-       Liaise with tenants who use the Church, Halls and Community Centre spaces, both members of the Congregation and others.

-       Keep records up to date in Teamup Site.

-       Ensure tenants have up to date PL Insurance and keep records of this, along with a completed Rental Agreement. Obtain insurance cover from Uniting Insurance for one-off rentals to private individuals

Financial Responsibilities

-       Prepare payments online in UFS for Invoices received and notify authorisers when they are ready for approval

-       Forward Invoices to tenants and monitor payment. Send receipts when requested

-       Record all payments made in Excel spreadsheet for records required at audit

-       File electronic and hard copy invoices and receipts etc in office computer or hard copy files, needed for audit

-       Assist by maintaining financial records in MYOB as required by Treasurer.

Property Responsibilities 

-       Liaise with property manager to assist in providing information on items which need attention; access for contractors etc

-       Maintain a key register and list of those with knowledge of the code for the lock box

-       Ensure items such as lavatory paper and hand towel are available in all facilities.

-       Monitor maintenance and emptying of sanitary and sharps disposal receptacles

-       Order office and other supplies as needed or requested by other staff. Organise storage of these.

Maintenance of Critical Records

-       Maintain records of Working With Children Checks for anyone involved with Church activities – The number and expiry date should be available when requested.

-       Maintain records of those who have completed the required Culture of Safety training.

-       Assist in organising, planning and recording all matters to do with the AGM and Council Meetings. Maintain efficient records of decisions made.

-       Maintain other records such as ACNC reports, Insurance cover, and website/security contracts

Essential skills / attitudes:

 -       willingness to work within the ethos of the Uniting Church

-       ability to work alone, unsupervised and with initiative

-       ability to communicate effectively and professionally in speech and writing

-       competent computer skills in Word, Publisher, Excel and / or MYOB

-       flexibility and ability to change direction when needed

-       openness to new ideas and ways of operating

Aboriginal and Torres Strait Islander People are encouraged to apply

To Apply

E: admin@victimsofcrime.org.au with Office Administration Manager in the subject line or call 8941 0995 and we will email you the position description then email us a 2-page cover letter directly connecting the Key Responsibilities, Duties and Selection Criteria within the Position Description.  

1 x Darwin

Over the years, Victims of Crime NT have worked hard at fostering a safe, dynamic, and enthusiastic work environment where every member of our team feels valued and respected. We acknowledge diversity, embrace differences, and encourage lifelong learning to foster a culture of acceptance and belonging.  Our organisation is committed to ensuring the safety and well-being of both our clients and our team. We have implemented an comprehensive trauma informed framework (Sanctuary Model) across the entire organisation which is purposefully designed to build a safe environment and community. By embedding this framework, we are committed to providing an inclusive, secure and supportive environment for everyone associated with our organisation. 

At Victims of Crime NT, we are dedicated to implementing a trauma-informed approach in all aspects of our work. We recognise the universality of adversity and the impact of trauma on individuals affected by crime and strive to create an environment that promotes safety, empowerment, recovery, and growth. 

As a member of our team, you will receive training and support to develop a deep understanding of trauma-informed practice needed for your job. This includes recognising the signs of trauma, understanding how trauma can manifest in behaviour, and adopting practices that prioritise the physical and emotional safety and wellbeing of ourselves and our clients. By embracing a trauma-informed approach, we aim to foster resilience and healing in those we serve whilst also supporting the wellbeing of our team.

Joining our team means becoming part of a compassionate and devoted group of people committed to making a meaningful difference in the lives of individuals impacted by trauma and crime. By working with us, you will have the opportunity to make a tangible difference in your community by helping others and contributing to positive change. 

Your Key Responsibilities in this role will include:
o   Provide leadership, support, supervision and oversight to an administration team to deliver effective and efficient administrative services in a culturally humble and safe manner across the organisation. 

o   Evaluate and improve internal administration functions utilised across the organisation and build a procedural manual that records these processes and procedures.

o   Coordinate and oversee the implementation of HR program Employment Hero. 

o   Set priorities and monitor workflow of the administration team and functions.

o   Coordinate volunteer program including recruitment, training, reporting and skills development that align our volunteerism with National Volunteering Standards.

o   Provide high level executive support to the CEO which includes but not limited to administrative tasks, manage board meeting material, taking and preparing minutes, and handling confidential information with the highest level of discretion.

o   Maintain a continuous effort to implement the Sanctuary model into daily practice and oversee the administration aspects of maintaining accreditation.  

Interested? Contact us and we’ll email you the PD. Your application will not be considered unless you provide your resume and a 2-page cover letter directly connecting the Key Responsibilities, Duties and Selection Criteria within the Position Description.  

Aboriginal and Torres Strait Islander People are encouraged to apply

To Apply

E: admin@victimsofcrime.org.au with Office Administration Manager in the subject line or call 8941 0995 and we will email you the position description then email us a 2-page cover letter directly connecting the Key Responsibilities, Duties and Selection Criteria within the Position Description.  

At Karidis Retirement Villages, our mission is building better communities to enrich the lives of seniors Australians. Our commitment is to ensure a welcoming environment for both those who live with us and those who work with us. We are proudly a South Australian owned and operated business. With over 550 homes across 11 sites and two states.  We are seeking a dynamic person to join our team.

The Administration Coordinator is responsible for assisting the Operations Manager – Retirement Division, with the day-to-day operations of our portfolio. You will develop and maintain productive and collaborative relationships with all Retirement Living staff, other staff / contractors and service providers, to support efficient and harmonious operation of our Villages and Head Office administration support.

The position of Administration Coordinator provides variety, challenge and growth opportunity. Duties include but are not limited to:

• Provide assistance to General Manager & Operations Manager, Retirement Living.

• Attend, minute and manage records of meetings as required including Management, Sales & Marketing meetings, Village Management Team and if required meetings with residents and resident committees.

• Assist in the preparation and generate timely management reports as required.

• Manage & assist of maintain Retirement records and files from a head office level to village level

• Provide assistance to all Retirement staff as required including Front Office.

• Manage & maintain registers including incident, insurance, complaints & compliments & contractor registrations

• Progress the review and ongoing development of procedures, templates and reports and drive implementation across the portfolio

• Assist and prepare training sessions with all staff.

• Human Resource support maintaining a schedule of staff management eg. equipment, training, first aid, vaccinations, certificates, email/server login, sales database etc.

• Property Management support coordinating settlement tracking, liaison between sales and conveyancer, and maintain settlement calendar

• Participate in marketing and promotional activities and event coordination 

• Maintain reporting for finance, registers and budgeting for sales, marketing and villages 

• Drive continuous development of system and procedure improvements to promote quality improvement within scope of role.

• Working as part of a dedicated team, provide additional support as necessary. 

You will need to have

• Strong Computer technical experience across Microsoft Office skills (Word, Excel, PowerPoint, Outlook)

• Excellent organisational skills, attention to detail and ability to manage competing priorities

• Model a customer service approach with a high level of professionalism and integrity

• Possess good time management skills and practices

• Accounting Software package (Xero) - would be an advantage

This is a permanent full-time position based in our Head Office in Angas Street, ADELAIDE. 

If you are looking for that next step in your career, are seeking an opportunity to expand your knowledge and share your experience please apply now.

https://karidisretirementvillages.com.au

facebook/Karidis Retirement Villages

Family-owned and operated car rental business looking for an experienced front desk receptionist to join their close-knit and dynamic team. The successful candidate will have excellent communication and customer service skills, the ability to multi-task, a “can-do” attitude and of course, be a great team player.   

Hours/Days: Part Time, must be available at least Wednesday and Thursday 7am to 5pm (half hour for lunch).
Location: West Mackay

Qualifications and Experience

·       Previous experience working in an administration/front of house role at a car rental company is desired, but not essential.

·       Great communication skills on phone, by email and in person.

·       Excellent customer service skills.

·       Strong time management skills and organisation skills.

·       High degree of accuracy and attention to detail.

·       Computer literacy required including creating and using spreadsheets and software such as Xero and Rental Car Manager.

·       Team player with a “can do” attitude and great interpersonal skills.

·       Flexible, adaptable and able to juggle multiple tasks at once.

·       Ability to work under pressure.

·       Valid driver's licence.

Tasks & Responsibilities

·       Helping to manage fleet of cars including taking them on and off hire, arranging for repairs and servicing, liaising with mechanics, panel beaters, engineers and detailers.

·       Liaising with corporate and individual clients and managing their requirements.

·       Checking out and checking in vehicles.

·       Answering calls and emails.

·       Preparing hires, quotations and creating reservations.

·       Taking workshop bookings, preparing quotes and invoicing work.

·       Customer and parts pick up and drop off.

·       Delivering and dropping off vehicles.

·       Invoicing and processing some payments.

• Maintain the reception desk, manage enquiries, greet clients and visitors, and direct deliveries to the mailroom
• Escort visitors as required and manage ground floor meeting room enquiries
• Keep the mailroom area neat and organised
• Assist the Security team with reception coverage during guard breaks
• Sort, arrange, and manage incoming and outgoing mail
• Receive, record, and coordinate collection of deliveries
• Log and arrange local, interstate, and international couriers (Australia Post, StarTrack, DHL), including same-day and scheduled pickups
• Manage mail deliveries for the CEO and EAs
• Support the EA to CEO with urgent requests as needed
• Process archiving retrieval requests and new items for archiving through Iron Mountain, updating records accordingly
• Collect old toner cartridges
• Maintain EOT lockers for both permanent and casual staff, keeping accurate registers
• Order express post, registered envelopes, and StarTrack consumables for the mailroom

The Western Australian Indigenous Tourism Operators Council (WAITOC) is searching for a Business Support Hub Coordinator. Immediate start for right candidate.

We're seeking a motivated and organised individual to join our team on a part-time basis (25 hours per week).

Based in Broome, this contract role is to 30 June 2026, with the possibility of an extension and may involve occasional travel.

About WAITOC

WAITOC is the peak body for Aboriginal tourism in Western Australia, representing and supporting Indigenous tourism operators across the state.

As a not-for-profit organisation, WAITOC works to strengthen and grow the Aboriginal tourism sector by providing advocacy, marketing, business development support, and strategic partnerships that enhance opportunities for Indigenous-owned tourism enterprises.

WAITOC is driven by a commitment to cultural authenticity, economic empowerment, and sustainable tourism and collaborates with industry stakeholders, government agencies and Indigenous businesses to create a thriving and sustainable tourism sector showcasing Aboriginal communities' rich heritage, stories, and traditions.

On offer is a dynamic and purpose-driven work environment where employees are empowered to make a real impact.

By joining WAITOC, you'll be part of a passionate team of professionals across the state, dedicated to celebrating and advancing Aboriginal tourism while making a meaningful difference to communities across Western Australia.

The Role

The Business Support Hub Officer will assist Aboriginal tourism businesses across the west Kimberley, supporting business operations, technology and marketing/digital solutions, accessing grant funding, networking opportunities and ensuring businesses receive the necessary resources and knowledge to thrive and succeed.

Key Responsibilities and Duties

1. Business Support & Administration

• Provide advisory and practical assistance to Aboriginal tourism businesses in operational setup, customer service, and administrative processes.

• Connect businesses with a network of support services, such as insurance, bookkeeping and other suppliers to ensure compliance and smooth operations.

• Providing admin support as required for WAITOC team members and contractors.

2. Digital & Technology Solutions

• Help implement and manage online reservation systems, websites, and digital tools to enhance business efficiency.

• Provide training and support on technology solutions to ensure businesses can self-manage their online presence.

• Collaborate with developers and external agencies for website and digital system improvements.

3. Marketing & Promotion

• Assist businesses in developing marketing strategies tailored to promote their cultural tourism experiences.

• Provide guidance on social media management, digital branding, and content creation.

• Provide support in connecting businesses with marketing professionals or agencies, as required.

4. Networking & Industry Engagement

• Facilitate introductions between businesses and potential partners, industry experts, and suppliers.

• Assist in organising networking events, workshops, and training sessions for members to enhance industry and stakeholder collaboration.

• Advocate for Aboriginal tourism businesses by representing their interests at events, forums, and meetings.

5. Cultural Guidance & Mainstream Engagement

• Provide cultural awareness resources and encourage best practices for mainstream tourism operators.

• Support initiatives that create partnerships between Aboriginal tourism businesses and mainstream operators.

6. Training & Capacity Building

• Assist in delivering training sessions on business management, customer service, and digital tools.

• Support businesses in using training platforms for operational improvements.

• Work with stakeholders to develop relevant training resources.

• Proactive knowledge transfer with other team members.

Other Duties

• Undertakes other duties as required and directed by the Business Development Manager or Operations Manager.

Special requirements

• 'C' class Drivers Licence

• Able to provide a National Police Certificate ('Police Clearance'), if required

• Occasional regional travel may be required

Key Skills & Qualifications

• Minimum of 1-2 years experience in administration, business development, or a related field.

• Understanding of Aboriginal tourism and cultural business operations.

• Knowledge of digital tools such as online reservation booking systems, website management, and social media.

• Strong communication and stakeholder engagement skills.

• Event coordination and networking experience are advantageous.

• Passionate about supporting Aboriginal businesses and cultural tourism.

• Ability to work independently and in a small team environment.

Desirable Attributes

• Prior experience in Indigenous business support, economic development, or tourism.

• Knowledge and experience of the Western Australian travel and tourism industry.

• Familiarity with government funding and grant application processes and business growth strategies.

• Ability to undertake travel across Western Australia to provide on-site support, as required.

• Willingness to engage in continuous learning and industry training.

• Tertiary qualification in business or tourism.

To apply, please submit a cover letter and resume outlining your relevant qualifications and experience. 

Government Legal Administrator Role!

• Reviewing and assessing applications for compliance with legislative and procedural requirements.
• Conducting jurisdictional checks and preparing cases for hearing.
• Liaising with applicants, respondents, and other stakeholders to resolve procedural issues.
• Maintaining accurate case records and preparing official documents.
• Assisting with hearings when required and contributing to process improvement initiatives.

• Strong written and verbal communication skills to engage with diverse stakeholders.
• Excellent attention to detail and analytical ability to assess case information.
• Knowledge of relevant legislation and procedures, or the ability to learn quickly.
• Experience in case management within a legal, tribunal, or government setting is desirable.
• Ability to adapt to digital workflows and work effectively in a fast-paced environment.

• A competitive hourly rate
• Professional development opportunities.
• A supportive and inclusive workplace committed to diversity and equality.
• The opportunity to make a meaningful impact by improving access to justice and public services.

A global, digitally enabled business that empowers a brighter future by connecting millions of people with their assets – safely, securely and responsibly. Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences. A member of MUFG, a global financial group, we help manage regulatory complexity, improve data management and connect people with their assets, through exceptional user experience that leverages the expertise of our people combined with scalable technology, digital connectivity and data insights.

MUFG Pension & Market Services is a global business connecting millions of people with their assets – safely, securely, and responsibly. We have over 6500 employees across 4 continents and continue to grow every day. MUFG Retirement Solutions is the largest business under MUFG Pension and Market Services and we are the leading administrator for super funds in Australia. Many of our clients are household names. We are well positioned within a growing superannuation industry, combining our rich legacy with a fast-paced environment that enables rapid career growth. We are a diverse team with employees from various cultural and linguistic backgrounds, and we make sure to celebrate the successes of our clients and our people.

We’re looking for a Receptionist & Facilities Assistant to be the welcoming face of our Sydney CBD office and the go-to person for all things facilities. This is a dynamic role that blends front-of-house service with behind-the-scenes coordination to keep our workplace running smoothly. This is a permanent role and as such we cannot consider candidates on short term visas.

In this role, you’ll:

• Deliver exceptional customer service to colleagues, clients, and suppliers, both in person and over the phone
• Manage reception duties including call handling, visitor management, and maintaining a safe and welcoming front-of-house area
• Coordinate meeting room bookings and hospitality requirements for internal events and presentations
• Support building and office facilities management, including liaising with external providers and overseeing maintenance services
• Assist with health and safety responsibilities such as First Aid and Fire Warden duties (training provided)
• Monitor and manage office supplies, furniture, equipment, and courier services
• Help track and process invoices, ensuring accurate cost centre allocations
• Maintain staff location lists and assist with internal office moves

What we’re looking for:

• Previous experience in reception, administration, or facilities coordination
• Strong customer service focus and a proactive, can-do attitude
• Confident using MS Office, Outlook, Excel and PowerPoint
• Excellent communication and organisational skills
• A team player who’s comfortable working independently and solving problems

Some of our Employment Benefits

• FlexiWorks – enabling our employees to work in the office and at home
  Purchased Leave, Parental Leave, Volunteer Leave, Gender transition leave, Well-being leave
• Employee Recognition Program - to recognise people who are demonstrating our values and Company purpose
• Talent Referral Program
• Salary Sacrificing via Superannuation
• Employee Assistance Program
• Learning & Development - Development at your fingertips via self-paced learning, including educational assistance support
• Employee discounts – Access discounted rates and offers from a variety of providers including Bupa and Microsoft
• Novated Car Leasing

Culture at MUFG Pension & Market Services
We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive, and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of our company and together we will achieve our full potential. We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, sexual orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities.

How to apply
Ready to take the next step in your career?
Apply now with your resume highlighting your skills, experience, and why you would be a good fit for the role. Candidates must have the relevant work rights to be considered for an opportunity at MUFG Pension & Market Services. Successful applicants will be required to complete background screening prior to commencement of employment.