About the Role

This is a hands-on, multi-tasking role where no two days are the same. You will be responsible for general administration, office coordination, records management, internal communication, and supporting our people and leaders with day-to-day operational tasks.

The role is primarily administrative, with a strong emphasis on coordination and organisational support. You will also contribute to mobilisation tasks such as arranging travel, completing inductions, and assisting with compliance updates.

Administration & Office Coordination

• Manage daily office operations and reception duties.

• Maintain office supplies, PPE, amenities, and stock levels.

• Assist Directors and internal teams with general administrative tasks.

• Prepare internal communications, notices, newsletters, and announcements.

• Support end of month reporting and complete accurate data entry.

• Maintain filing systems, document registers, and shared company information.

• Coordinate staff events, meetings, and internal engagement activities.

Onboarding & Compliance Support

• Support onboarding and new employee setups (equipment, accounts, inductions).

• Maintain accurate employee records, training logs, and compliance registers.

• Assist with updating rosters, timesheets, and workforce tracking.

• Provide administrative support to HR and HSEQ teams as required.

Mobilisation Coordination

• Complete mobilisation bookings to Rio Tinto and BHP sites as required.

• Coordinate travel, accommodation, and required inductions for personnel.

• Communicate with internal teams and clients regarding straightforward mobilisation queries.

• Support the accuracy and completion of compliance and site access documentation.

What You’ll Bring

• 1–2 years’ experience in administration, coordination, or a similar support role.

• Experience with Rio Tinto mobilisation and compliance systems is highly regarded.

• Strong organisational and time management skills.

• High level of attention to detail and accuracy.

• Intermediate to advanced Microsoft Office skills.

• A proactive, professional, and methodical working style.

• Clear communication skills and a friendly, team-focused approach.

• Ability to manage multiple tasks and support a range of stakeholders.

Why Join Weststate Energy

• Supportive and collaborative team environment.

• Stability and long-term role development opportunities.

• Opportunity to be involved in both operational and people-focused work.

• Work for a business that values professionalism, growth, and culture.

If this sounds like the right fit for you, we welcome your application.

Please apply with your resume and a short cover letter.

• Two permanent continuing appointments available 

• Innovation Campus 

Science Space is the University of Wollongong’s flagship public science facility, located at the Innovation Campus. With interactive exhibits, a cutting-edge planetarium, a science theatre, and immersive STEM programs, Science Space inspires curiosity and learning across all ages. Operating daily, it serves as a vibrant hub for science education and outreach, hosting school groups, families, and community events that bring science to life.

We’re excited to offer customer service opportunities to join our dynamic team. If you’re passionate about science, thrive in customer-facing environments, and enjoy working in a fast-paced, hands-on setting, we’d love to hear from you.

• Customer Service Administrative Assistant (ref 6011) - Permanent / Continuing, part time appointment, 0.80 FTE (28 hours) - Level 3/4 $65,896 - $84,002 (pro-rata) + 17% Superannuation 

• Customer Service & Operations Coordinator (ref 6014) - Permanent / Continuing, full time appointment - Level 6/7: $94,998 - $117,633 + 17% Superannuation 

How to Apply 

Click on the position titles above to view the full position descriptions.

Submit your CV and a cover letter (max 3 pages) summarising your skills and experience in relation to the selection criteria outlined in the position description. Be sure to specify the position and reference number in your application.

Please note: If you would like to apply for both positions, please attach a cover letter for each position. 

For further information about this position, please contact Stuart Creal, Director, Science Centre and Planetarium on 0442 865 036. 

Closing Date: Sunday 14 December 2025, 11:55 PM

The University of Wollongong is committed to workplace equity, diversity and inclusion.  We value and acknowledge the importance of our people’s diverse experiences, talents and cultures that they bring to work with them each day. Embracing diversity and creating inclusion is a key component of attracting and retaining talent in our workforce. The creation of a diverse and inclusive workforce is central to our ability to unlock potential, enhance our success and achieving our vision of being in the Top 1% of universities globally.

This position has been classified as 'child-related work', more information is available within the position description.  

Note: Visa sponsorship is not available for this position. Only candidates with valid work rights in Australia are eligible to apply.

These positions are not suitable for remote work in accordance with the UOW Remote Working Guideline.

• Provide day-to-day administrative support to the Sales team.
• Coordinate customer orders, documentation, and follow-up requirements.
• Data entry, reporting, and maintaining accurate CRM records.
• Monitor sales inboxes and phone lines, ensuring timely, professional communication.
• Prepare quotes, sales materials, and customer correspondence.
• Assist with compliance, quality, and product documentation.
• Support internal teams with scheduling, updates, and status tracking.
• Help coordinate meetings, events, and general administrative needs across the office.

• Prior experience in sales administration, office coordination, or similar support roles.
• Strong organisational skills with the ability to juggle multiple priorities.
• Excellent written and verbal communication.
• Confident working with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• High attention to detail and accuracy in handling data.
• Comfortable working independently and collaborating with others.
• Proactive, solutions-focused, and adaptable.

• Two permanent continuing part time appointments available 

• Innovation Campus 

Science Space is the University of Wollongong’s flagship public science facility, located at the Innovation Campus. With interactive exhibits, a cutting-edge planetarium, a science theatre, and immersive STEM programs, Science Space inspires curiosity and learning across all ages. Operating daily, it serves as a vibrant hub for science education and outreach, hosting school groups, families, and community events that bring science to life.

We’re excited to offer customer service opportunities to join our dynamic team. If you’re passionate about science, thrive in customer-facing environments, and enjoy working in a fast-paced, hands-on setting, we’d love to hear from you.

Customer Service Weekend Assistant (ref 6019) – Permanent/Continuing appointment, part time, 0.40 FTE (14 hours) – Level 3/4: $65,896 - $84,002 (pro-rata) + 17% Superannuation

Customer Service Weekend Team Leader (ref 6020) – Permanent/Continuing appointment, part time, 0.40FTE, (14 hours) - Level 5: $84,002 - $94,998 (pro-rata) + 17% Superannuation 

How to Apply 

Click on the position titles above to view the full position descriptions.

Submit your CV and a cover letter (max 3 pages) summarising your skills and experience in relation to the selection criteria outlined in the position description. Be sure to specify the position and reference number in your application.

Please note: If you would like to apply for both positions, please attach a cover letter for each position. 

For further information about this position, please contact Stuart Creal, Director, Science Centre and Planetarium on 0442 865 036. 

Closing Date: Sunday 14 December 2025, 11:55 PM

The University of Wollongong is committed to workplace equity, diversity and inclusion.  We value and acknowledge the importance of our people’s diverse experiences, talents and cultures that they bring to work with them each day. Embracing diversity and creating inclusion is a key component of attracting and retaining talent in our workforce. The creation of a diverse and inclusive workforce is central to our ability to unlock potential, enhance our success and achieving our vision of being in the Top 1% of universities globally.

This position has been classified as 'child-related work', more information is available within the position description. 

Note: Visa sponsorship is not available for this position. Only candidates with valid work rights in Australia are eligible to apply.

These positions are not suitable for remote work in accordance with the UOW Remote Working Guideline.

• Permanent Continuing Appointment, Part Time, 0.80 FTE (28 hours) 

• Level 5: $84,002 - $94,998 (pro-rata) + 17% Superannuation 

• Innovation Campus 

Science Space is the University of Wollongong’s flagship public science facility, located at the Innovation Campus. With interactive exhibits, a cutting-edge planetarium, a science theatre, and immersive STEM programs, Science Space inspires curiosity and learning across all ages. Operating daily, it serves as a vibrant hub for science education and outreach, hosting school groups, families, and community events that bring science to life.

This position plays a key role in delivering engaging, curriculum‑aligned STEM experiences for schools, families, and the wider community. Based at the Innovation Campus, this hands‑on role supports the design and delivery of science shows, planetarium programs, excursions, and outreach activities, ensuring every visitor enjoys a safe, memorable, and inspiring learning experience. Working closely with the Education Partner & Program Coordinator, you’ll also help mentor staff, contribute to program development, and uphold best practice in safety and risk management across the facility.

How to Apply 

Submit your CV and a cover letter (max 3 pages) summarising your skills and experience in relation to the selection criteria outlined in the position description. Be sure to specify the position and reference number in your application.

For further information about this position, please contact Stuart Creal, Director, Science Centre and Planetarium on 0442 865 036. 

Position Description 

Closing Date: Sunday 14 December 2025, 11:55 PM

The University of Wollongong is committed to workplace equity, diversity and inclusion.  We value and acknowledge the importance of our people’s diverse experiences, talents and cultures that they bring to work with them each day. Embracing diversity and creating inclusion is a key component of attracting and retaining talent in our workforce. The creation of a diverse and inclusive workforce is central to our ability to unlock potential, enhance our success and achieving our vision of being in the Top 1% of universities globally.

Note: Visa sponsorship is not available for this position. Only candidates with valid work rights in Australia are eligible to apply.

These positions are not suitable for remote work in accordance with the UOW Remote Working Guideline.

These positions have been classified as ‘child-related work”, more information is available within the position description.

St Mary’s College | Toowoomba | 5-12   

• School Officer - Administration (Leadership Support)  

• Permanent | Commencing 19 January 2026 

• Term time | 38 hours per week  

• School Officer Level 4 | $36.98 – $38.14 per hour plus super  

• Applications close Sunday, 7 December 2025 

Toowoomba Catholic Schools (TCS) is a highly regarded, progressive system of 32 schools located in Toowoomba, the Darling Downs and South-West Queensland. With a vision of enabling full and flourishing lives, our focus is on progress through innovation. With the highest rate of enrolment growth in Queensland Catholic schools and enviable student achievement in academic, sporting and cultural pursuits– we have much to offer families, students and staff alike.   

The opportunity  

In this role you will provide executive administrative support to the Principal, leadership team and staff community. You will have the opportunity to demonstrate your effective communication skills as well as your organisational skills including the ability to prioritise and meet competing deadlines.    

Joining a team of skilled professionals this role will see you   

• Provide executive assistance to the Assistant Principal Curriculum, supporting the management and administration of the college.  

• Support, prioritise and monitor all correspondence in relevant inboxes and respond to enquiries on behalf of leadership staff within authorised levels of knowledge.  

• Within well established guidelines, ensure compliance with documented procedures and elevate any variances to leadership staff.  

Further details can be obtained from the Role Description.  

About You  

• Demonstrated competency across a wide breadth of administration activities.  

• Proven intermediate Microsoft Office and software skills.  

• Previous experience working in a school context will be highly regarded.  

• Hold a current Paid Blue Card for working with children issued by Blue Card Services or be eligible to obtain one prior to commencing in this role.  

• As a faith-based organisation, we foster an inclusive workplace where everyone belongs, is valued, and empowered to succeed. We welcome applicants from all backgrounds and beliefs that enrich the Catholic identity of our workplaces.  

About the college  

St Mary’s College has a strong tradition and outstanding reputation for providing high quality boys’ education; having been a part of the Toowoomba community for over 125 years. With a focus on forming today’s boys into men for tomorrow, the College boasts a well-regarded and engaging program of learning, culture, sport, service-learning and wellbeing. Staff, families and students have a common mission based on empowering students to be men of faith, integrity, action and excellence. For its staff, St Mary’s provides a vibrant workplace, catering for a range of interests in a dynamic environment where professionalism, community spirit and a strong work ethic are valued.   

The community you will be joining    

Toowoomba is located 90 minutes’ drive west of Brisbane and boasts being Queensland’s largest and fastest growing inland city. A vibrant community of social, cultural, sporting, schooling opportunities and a wide range of recreational pursuits make this an ideal place to live and work.   

Live outside Toowoomba? We encourage you to visit the Live Toowoomba website to discover what living in Toowoomba has to offer.      

How to apply  

Please address your application to Brendan Stewart, Principal, St Mary's College, Toowoomba. Click ‘apply’ to submit and include:   

• a written response, of no more than two pages, highlighting your demonstrated experience and relevant skills as they relate to the Key Success Criteria in the Role Description   

• your resume    

If you require further information about this role, please contact the Principal, Brendan Stewart by emailing principal@stmaryscollege.com 

Please note applications for this role may be considered as they are received, and an appointment made prior to the advertised close date.  

For more information about Toowoomba Catholic Schools visit our website.  

Employment will be in accordance with the Catholic Employers Single Enterprise Collective Agreement – Diocesan Schools of Queensland 2023-2026.   

APPLICATIONS CLOSING ON FRIDAY 5 DECEMBER 2025 UNLESS POSITION FILLED PRIOR

Legal Receptionist – Full Time
Green & Associates Solicitors | Darlinghurst, Sydney
$70,000 – $80,000 + Super | Full-Time Onsite Role

Are you ready to join a dynamic, growing boutique law firm where no two days are the same? Green & Associates Solicitors is looking for a unique and exceptional Legal Receptionist to support our Principal and help manage the growth of the firm.

About Us

Green & Associates Solicitors is a unique boutique law firm in Sydney’s Eastern Suburbs, on the fringe of the CBD. We specialise in criminal law, commercial law, property, wills & estates, and commercial litigation. We break all the stereotypes of traditional law firms with a young, vibrant, and fun culture, while providing high-profile, rewarding work.

Our office is just a 2-minute walk from Kings Cross Station, and we enjoy a casual, friendly, and inclusive workplace, complete with our gorgeous office dog, Ivy, and plenty of team events, excursions, and social activities.

About the Role
We are seeking a confident, organised, and personable Legal Receptionist to be the first point of contact for our firm.

Ideal Candidate
This full-time position is ideal for:

• Someone with prior experience in a legal or professional services environment who thrives in a fast-paced, client-focused role, or

• A junior law student or aspiring lawyer eager to start from the ground up, learn the ropes, and gain hands-on experience with huge opportunity for career progression within the firm.

You will play a vital role in the smooth running of our front office, managing client interactions, supporting the legal team, and ensuring clients receive a professional and welcoming experience from the moment they walk through our doors.

Key Responsibilities

• Serve as the first point of contact for all client enquiries (phone, email, in-person)

• Manage reception, meeting rooms, and client appointments

• Handle incoming and outgoing correspondence and deliveries

• Maintain office supplies and assist with general administrative duties

• Prepare and format documents, correspondence, and court materials as required

• Liaise with clients and external stakeholders with professionalism and discretion

• Support the legal team with filing, document management, and billing coordination

About You

• Minimum 2 years’ experience in a legal, professional services, or corporate receptionist role, and / or a current enrolment in tertiary legal education, is a bonus

• Prior experience with legal software (e.g., LEAP, Smokeball) is also a bonus

• Excellent communication and presentation skills

• Strong organisational and time management abilities

• Proficiency in Microsoft Office

• Professional, proactive, and approachable attitude

• High attention to detail and ability to multitask effectively

What We Offer

• Competitive salary: $70,000 – $80,000 + superannuation

• Bonus incentives

• Supportive, close-knit team environment

• Modern offices in vibrant Darlinghurst, close to cafes and transport

• Ongoing professional development and opportunities for career progression

Bonus & Incentives
At Green & Associates Solicitors, we reward initiative and high performance by providing:

• Sick Leave & Performance Bonuses – Extra pay for meeting targets and maintaining excellent attendance;

• Client Referral Fees – Cash bonuses for introducing new clients who generate revenue

• Commission on Collected Fees – Eligible staff can earn a share of fees collected above set performance thresholds, with no upper limit;

• Recruitment Bonuses – Cash for helping bring new team members on board; and

• For administrative staff, specific and achievable KPI-focussed incentives tailored to you and negotiated in consultation during reviews.

Incentives are reviewed quarterly, paid quarterly, and designed to reward effort, contribution, and results. Your work supports the growth of the firm – and your rewards reflect that.

Apply Now: Send your CV and a brief cover letter to: careers@greenandassociates.com.au.

• Lead and oversee financial operations across all offices globally, ensuring compliance with local regulations and corporate standards.
• Prepare, analyse, and present monthly management accounts, including key financial KPIs, to senior leadership.
• Ensure the accurate preparation and lodgement of quarterly BAS, VAT, and other relevant tax returns for applicable jurisdictions.
• Oversee the year-end financial statements, coordinate with external auditors, and liaise with tax agents globally.
• Lead the compilation of financial reports, including work papers, to support financial analysis and decision-making.
• Manage monthly Transfer Pricing transactions to ensure in line with TP documentation
• Oversee the maintenance of the commission, bonus, and incentive programs, ensuring accuracy and timely payments.
• Support financial planning, budgeting, and forecasting activities.
• Lead improvements: Identify opportunities to streamline processes, enhance transparency, and leverage technology for smarter reporting.
• Manage and review the full accounts payable and receivable processes, ensuring timely and accurate transactions.
• Supervise payroll processing and related reporting for all staff, including permanent and temporary employees across regions.
• Supervise and mentor the Accounts Assistant and Financial Accountant to ensure smooth, accurate day-to-day financial operations.

• CA/CPA qualified
• Previous experience as a Finance Manager or higher.
• Have a strong background across financial, management and tax reporting
• Experience in budgeting, forecasting and month end reporting is essential
• Experience using Xero and CRM systems will be an advantage
• Prior experience working within a recruitment/sales environment in a global environment is useful
• A proactive, improvement-focused mindset
• Only Australian Citizens or Permanent Residents will be considered at this time.

The Opportunity

Step into a dynamic role where you’ll be at the heart of payroll excellence across Australia and New Zealand! As the ANZ Payroll Compliance Specialist, you’ll play a key part in driving high impact compliance initiatives and supporting critical payroll projects that keep our operations running smoothly and confidently.

In this pivotal position, you'll ensure payroll services are delivered with precision, efficiency, and absolute accuracy, all while navigating evolving legislative requirements. You’ll also build strong, trusted relationships across the workforce, becoming the go-to expert for payroll guidance and helping shape a seamless employee experience throughout both regions.

If you're ready to elevate payroll performance and make a real difference, this role puts you right where the action is.

What’s in it for you?

• Parramatta CBD based with flexible work arrangements to support work-life balance
• Work alongside a supportive, experienced, and collaborative team
• Access to cross-disciplinary learning opportunities across Ventia’s diverse sectors
• A range of fantastic Ventia employee benefits, including paid parental leave, discounted private health insurance, travel, and more!

Primary Responsibilities

• Support onboarding, renewal, and termination of Enterprise Agreements (EAs), including decommissioning and updating registers in SAP.
• Manage payroll controls and maintain supporting documents (guides, pay rate matrices, templates) to ensure payroll compliance.
• Assist with Annual Wage Review/National Minimum Wage updates and ensure accurate pay rate changes each July.
• Support Single Touch Payroll (STP), Pay Day Filing, year-end processes (AU/NZ), and complete monthly audits and compliance reporting.
• Ensure accurate and timely tax, superannuation/KiwiSaver preparation, reconciliation, reporting, and payments in line with ATO/IRD deadlines.
• Conduct monthly salary payroll audits and update superannuation thresholds and contribution caps.
• Maintain accurate payroll data, benefits, deductions, and legislative compliance across all payroll processes.
• Uphold internal controls for tax, super, and payroll compliance; ensure audit actions are implemented and maintained.
• Contribute to SAP payroll system configuration audits for AU/NZ.
• Participate in payroll compliance projects, ensuring timely and within-scope delivery.

About You

• Extensive end-to-end payroll processing experience for Australia and New Zealand, including master data, deductions, reconciliations and disbursements.
• Strong understanding of federal/modern awards, Enterprise Agreements, and statutory payroll legislation (superannuation, taxation, payments and deductions).
• High attention to detail with strong analytical, problem-solving and process-improvement skills.
• Proficient in SAP payroll and advanced in Excel, Word, email and internet applications.
• Experience leading, training and supporting offshore team members.
• Excellent organisational skills with a proactive approach to deadlines and issue resolution.
• Strong written and verbal communication skills with a customer-focused approach.
• Adaptable and flexible in complex, multi-stakeholder environments, including variable working hours.
• Able to manage pressure, maintain high energy and stay motivated to improve systems and processes.

About Ventia
Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate. 

Diversity    
Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, Women, Veterans and spouses and people with disabilities.    

How to apply    
If you are looking to expand your career with a business that rewards and values its employees, please apply below by clicking on the apply now button.    

Position Reference Number: 165393