About the Role

This is a hands-on, multi-tasking role where no two days are the same. You will be responsible for general administration, office coordination, records management, internal communication, and supporting our people and leaders with day-to-day operational tasks.

The role is primarily administrative, with a strong emphasis on coordination and organisational support. You will also contribute to mobilisation tasks such as arranging travel, completing inductions, and assisting with compliance updates.

Administration & Office Coordination

• Manage daily office operations and reception duties.

• Maintain office supplies, PPE, amenities, and stock levels.

• Assist Directors and internal teams with general administrative tasks.

• Prepare internal communications, notices, newsletters, and announcements.

• Support end of month reporting and complete accurate data entry.

• Maintain filing systems, document registers, and shared company information.

• Coordinate staff events, meetings, and internal engagement activities.

Onboarding & Compliance Support

• Support onboarding and new employee setups (equipment, accounts, inductions).

• Maintain accurate employee records, training logs, and compliance registers.

• Assist with updating rosters, timesheets, and workforce tracking.

• Provide administrative support to HR and HSEQ teams as required.

Mobilisation Coordination

• Complete mobilisation bookings to Rio Tinto and BHP sites as required.

• Coordinate travel, accommodation, and required inductions for personnel.

• Communicate with internal teams and clients regarding straightforward mobilisation queries.

• Support the accuracy and completion of compliance and site access documentation.

What You’ll Bring

• 1–2 years’ experience in administration, coordination, or a similar support role.

• Experience with Rio Tinto mobilisation and compliance systems is highly regarded.

• Strong organisational and time management skills.

• High level of attention to detail and accuracy.

• Intermediate to advanced Microsoft Office skills.

• A proactive, professional, and methodical working style.

• Clear communication skills and a friendly, team-focused approach.

• Ability to manage multiple tasks and support a range of stakeholders.

Why Join Weststate Energy

• Supportive and collaborative team environment.

• Stability and long-term role development opportunities.

• Opportunity to be involved in both operational and people-focused work.

• Work for a business that values professionalism, growth, and culture.

If this sounds like the right fit for you, we welcome your application.

Please apply with your resume and a short cover letter.