Experienced Property Manager – Work/Life Balance + Supportive Team

Looking for a calmer environment in your property management career? We’re a boutique agency that believes in doing things differently – with a supportive team, manageable portfolio, and a genuine focus on work/life balance.

What You’ll Love:

·        Relaxed and calm work environment

·        Professional and collaborative team

·        Smaller portfolio than most agencies

·        No weekend work or after-hours calls

·        Phone provided + car allowance

·        Modern systems and strong admin support

·        Competitive salary

·        Flexibility and work/life balance

What We’re Looking For:

·        Proven experience managing a residential portfolio is a must

·        Strong people skills and a proactive attitude

·        Excellent communication and organisational skills

·        Ability to work well within a team and independently

·        Agent’s Rep Certificate (or equivalent), car and licence

·        3 years plus in the industry managing your own portfolio end to end

If you’re ready for a more balanced and enjoyable property management role, we’d love to chat.  Join our respected agency that appreciates experience, values your expertise and encourages progression, we’d love to hear from you! Please only apply if you have the required experience.

📩 Apply now or get in touch for a confidential conversation.

About the business

An agency in Bulimba is on the hunt for a skilled Executive Assistant to come on board and hit the ground running alongside one of their high performing agents. This role will be running the day to day operations of their sales team while providing administrative support to the agent.

Currently the person in the role is staying and moving within the business and will be available to offer a full handover for this role. The team is averaging 45-50 listings per year and this role will be integral to the clean running of their systems and processes.

About the role

• Manage all to-market administration, compliance and marketing for agents listings

• Diary management

• Aid in the sales process and be hands-on with clients through the process

• Hands on management of marketing via web, print and social

• Assisting with coordinating exchanges and settlements

• Support with client communication, data maintenance and management from appraisal through to post settlement

Benefits and perks

• Work/Life focused office

• Supportive agent to learn from

• Career and growth opportunity

Skills and experience

• Must have previous real estate experience working in an admin heavy role

• Own car and Licence

• Strong written and verbal communication

• Must hold current Queensland Real Estate Certificate of Registration (or higher)

• Eye for detail

• Proficiency in Microsoft Office Suite (particularly Excel and Word) and real estate CRM systems

• Australian citizenship or permanent residency with unrestricted work rights

To Apply simply click the APPLY button on the side panel. Please use a WORD document.

For more information please get in contact with Taylor Shepherd on 0498 073 936 or taylor@vrecruitment.com.au

V REC PROMISE

V REC is committed to creating equal opportunities. Our hope is to aid in developing truly diverse working environments. Our promise is very simple, should you be on the job hunt we will only look at your skill set and what you offer to help you find the right place. We encourage people from all backgrounds applications and enquiries.

#SCR-taylor-shepherd

• Daily prospecting (phone calls), attending open for inspections, management of listings and sales
• Database management and generation of appraisal leads
• Supporting high-level property campaigns and delivering standout service 
• Administration tasks such as diary management, vendor and buyer communication, and project management
• Meeting individual and team KPI’s and budgets

About McGrath Toowoomba
We are more than a real estate agency — McGrath has built its reputation on delivering a 6-star experience grounded in integrity, empathy, and local presence. Our leadership team (Heston Marino, Brian Baker, Sarah Thomson) combines deep Toowoomba roots with the strength of the McGrath national brand. Join us in making a meaningful impact in our community.

As Contracts Specialist & Administrator, you’ll be the backbone of our deals. From drafting to settlement, you ensure every step is accurate, compliant, and smooth — helping agents, clients, and third parties navigate with clarity and confidence.

• Draft, review and finalise real estate contracts, disclosures, amendments, and related documentation — ensuring compliance with Queensland legislation and internal standards

• Monitor key contract milestones (cooling-off, vendor disclosures, extensions, settlement deadlines) and act proactively to keep transactions on track

• Communicate clearly with clients, agents, and external stakeholders — translating legal or contractual language into plain, usable terms

• Identify risks or ambiguities in contracts and escalate or resolve them before they become issues

• Maintain organised and up-to-date contract records and documentation

• Collaborate across sales, operations, and management teams to resolve contract-related problems promptly

• Stay current with regulatory changes (e.g. QLD Seller Disclosure Scheme) and integrate updates into our contract processes

• Assisting with day-to-day Administration duties as needed by Operations

Must-Have / Mandatory

• Minimum 2 years’ experience in contract administration, legal support, or real estate transactions

• Strong knowledge of Queensland real estate legislation and best practices

• Excellent written communication and attention to detail

• Ability to manage multiple contracts, deadlines, and stakeholders simultaneously

• Real Estate Certificate (or the ability to obtain this upon employment)

Desirable / Nice to Have

• Experience in a real estate agency environment

• Prior exposure to sales or client-facing roles

• Problem-solving mindset and an ability to work independently

• Familiarity with real estate software / contract management systems

Don’t tick every box? If you’re passionate about contracts, process, or real estate — show us what you bring. We value aptitude, adaptability, and a willingness to learn.

• A competitive salary package: $60,000 – $85,000 (inclusive of superannuation), with potential to exceed based on performance

• Mentorship and professional development support - you will work directly below the Head of Operations, along with development support from the Principal, Heston Marino & Head of Sales, Brian Baker

• A collaborative, values-driven workplace where your work makes a local impact

• Opportunity to contribute to process enhancements and systems improvements

To be considered, please submit your CV/Resume and a brief cover letter (1 page max) outlining your experience with contracts administration or legal support. Applications via SEEK or directly to SarahThomson@McGrath.com.au.

We encourage applicants from all backgrounds. McGrath Real Estate supports diversity and inclusion in every aspect of our business.

This is a rare opportunity to work alongside one of area's top-performing agents in a fast-paced, high-energy real estate environment.

If you’re an organised, driven professional who thrives on variety, challenge, and pace — this is your moment!

Join a high-performing agent where your contribution won’t just be noticed — it will be valued, acknowledged, and celebrated.

We’re representing a prestigious, award-winning real estate agency seeking an Executive Assistant to become the right hand to one of their Leading Agents — a dynamic, driven professional with an outstanding reputation across The Hills District.

This is far more than a traditional admin position. You’ll be at the centre of every key moment — supporting property campaigns, coordinating clients, and keeping the business running at full speed. Each day will bring something different, from managing listings and marketing to ensuring a seamless experience for high-value clients.

You’ll thrive in an environment that’s dynamic, collaborative, and fast-moving, where excellence is expected — and your hard work and initiative are recognised every step of the way.

• Act as the strategic right hand to the Lead Agent — anticipating needs and making things happen;

• Coordinate listings, marketing campaigns, and client communications with precision and care;

• Manage contracts, calendars, and key business operations;

• Provide exceptional client service and ensure every interaction reflects professionalism and quality; and

• Be trusted to make decisions and take ownership of your role in a high-performance team.
  
  

• A confident, proactive operator who thrives under pressure and loves variety;

• Highly organised, detail-focused, and always thinking two steps ahead;

• Professional in your communication, adaptable in your approach, and proud of your work;

• Someone who values recognition — and enjoys being the steady force behind great results; and

• Someone who sees this not just as a job — but as a career move into the heart of real estate success.
  

• A rare chance to work directly with a leading real estate professional in The Hills District;

• A dynamic, fast-paced role with exposure to every facet of high-end property sales;

• Genuine recognition for your effort and contribution — your success matters here;

• Ongoing mentorship, career development, and opportunities for growth; and

• Competitive salary and a supportive team culture that celebrates excellence.
  
  

If you’re ready to step into a career-defining role where your energy, organisation, and commitment will be truly recognised — this is your opportunity to shine.

If you would like to discuss this role in more detail, please do not hesitate to call Tess on 0417 683 870.