Contracts Administrator
Level 6 - $122,693.21 per annum + Housing Allowance & Utilities Support
Residential Role - Site Based | Permanent, Full-Time

The Role

Are you an experienced contracts professional ready to take the next step in your career? We're looking for a confident and capable Contracts Administrator to oversee the full lifecycle of contract management across a diverse Capital Works Program.

In this key role, you'll be responsible for:

Negotiating contract terms with internal and external stakeholders

• Monitoring, reviewing, and updating existing contract templates
• Ensuring that key stakeholders understand and comply with company contracts
• Analysing potential risks involved with specific contract terms
• Providing ongoing support for the project teams on a day-to-day basis for the management of contracts and understanding of the scope of works
• Preparing variation proposals and contractual notices in conjunction with Project Managers
• Assessing and verifying the accuracy of variation claims from contractors
• Responsible for preparing and managing contract claims in accordance with the contract and relevant legislation (progress claims, variations, EOT claims, Latent Conditions claims)
• Strong understanding of relevant legislation and able to stay up-to-date with legislative changes
• Preparing weekly/monthly cost reports and status reports

We're seeking someone with strong contract law knowledge, excellent stakeholder engagement skills, and a proactive approach to problem-solving and continuous improvement.
If you're ready to make a meaningful contribution to your community and work on projects that shape the future of Port Hedland, we'd love to hear from you.

Work Related Requirements

The preferred applicant will be required to undergo a pre-employment medical, including drug and alcohol assessment to be considered for the role, as well as possess:

• Bachelor's degree in Construction Management, Quantity Surveying, or Law
• National Police Clearance
• Current 'C' class driver's license
• Rights to work in Australia

Employee Benefits

In addition to the salary our employees enjoy a range of benefits which may include:

• Housing Allowance & Utilities Support: Up to $400 per week housing allowance and up to $1,500 per annum utilities assistance
• Generous Annual Leave: Enjoy 6 weeks annual leave + 17.5% leave loading plus an additional 2 public holidays a year
• Relocation Assistance: Receive up to $10,000 in relocation assistance
• Superannuation: 12% Superannuation, with a co-contribution scheme of up to 14%
• Wellness program: Enjoy perks like $300 wellness card (issued upon successful completion of 6 month probationary period), free gym membership, access to pool facilities
• Training & Development: We're committed to your career growth!
• Paid parental leave
• Salary packaging: Save on costs with our flexible salary packaging options, from assisting with the price of rent of leasing a new vehicle through a novated lease
• Plus much more!
  
  

How to Apply

Applicants are encouraged to apply online.
If you are unable to apply online, please forward your application documents to Human Resources, Attention "Confidential Advertised Vacancy" either by:

Post: PO Box 41, Port Hedland WA 6721
Hand: Civic Centre, McGregor Street, Port Hedland WA 6721

Applicants are advised to write a cover letter of no more than two (2) pages outlining how your skills, capabilities and experience will contribute to their success in this position. Applicants who do not attach a cover letter may not be considered in the first round of shortlisting. It is the responsibility of the applicant to ensure their application is received in full prior to the closing date and time.
Suitable applicants may be considered for appointment to similar vacancies during the six-month period following the conclusion of this recruitment process.
For further information about this position please contact our recruitment team via .au
The Town reserves the right to commence shortlisting prior to the closing date.

Applications close 11.30pm Sunday 2nd November 2025

The Town of Port Hedland is committed to eliminating all forms of discrimination. We embrace diversity and strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds and people living with disabilities.

Ready to put your admin expertise to work in a role that makes a real impact? Join Ability WA as a Senior Customer Services Officer supporting our Therapy Services team.

About the role

As as Senior Client Services Officer, you will:

• Work closely with Central Hub Therapy Team Leaders and Managers
• Manage complex administrative tasks and support continuous improvements
• Handle financial processes including billing, NDIS claims, account reconciliation and reporting
• Maintain accurate customer records and support systems, including onboarding and student placements
• Build strong relationships with clients, families, therapists, and internal teams
• Coordinate meetings, events, and appointments; support reception and general office operations
• Prepare professional correspondence and documents; manage supplies and purchasing in line with business need

⏰ Part Time (0.4FTE) with the possibility for additional ad hoc hours | 📍 Coolbinia | 💼 Permanent

About You

We're looking for someone who brings: 

• Experience in a senior administrative or client-facing role
• Strong communication, problem-solving, and organisational skills
• High level of professionalism, attention to detail, and discretion
• Ability to manage competing priorities across multiple systems
• Well-developed computer skills and experience within Microsoft Office
• A collaborative, values-driven approach with a passion for supporting others

• Right to work in Australia
• Required checks (NDIS Worker Screening, National Police Clearance, drivers licence, COVID vaccination)

At Ability WA, we care about finding the right fit. Even if you don't meet 100% of the selection criteria, we encourage you to apply. 

Benefits 

• Increase your take-home pay with non-profit salary packaging benefits up to $18,550 

• 3 wellness days per year (pro rata) to prioritise your wellbeing
• Leave loading, paid parental leave, return from parental leave bonuses
• Access to an employee assistance program 
• Be part of a genuinely supportive team culture 

How to apply

Click apply to submit your application. We’re shortlisting immediately, so we would love to see your application as soon as possible.

For questions, contact: Lee Watts (Therapy Services Business Support Lead)  📧lee.watts@abilitywa.com.au

Ability WA is committed to empowering all people to realise their abilities and thrive in their communities. We embrace the unique strengths of every person within our organisation and welcome people of all backgrounds, abilities, sexual orientations, gender identities, ethnicities and cultures as we continue to grow our diverse workforce.

We reserve the right to extend or withdraw this advertisement prior to the closing date.

Ability WA focuses on sourcing high calibre candidates through direct recruitment campaigns. Please do not send unsolicited agency CVs or contact Ability WA staff regarding unsolicited CVs.

We are a mid sized electrical contracting company based in Bassendean, established 34 years ago with a prestigious customer base.

We are looking for a self motivated reliable and enthusiastic WHS/ admin assistant to support our team during another period of growth, The position is permanent full time with flexible hours but has the potential  to be what ever suits your lifestyle including some work from home .

Applicants must possess the following skills

A strong work ethic and demonstrate a "can do" attitude with a warm and friendly temperament;

Professional and confident;

Strong written and verbal communication skills;

Able to work independently and think for themselves with initiative

Have a strong customer focus, with a willingness to learn new tasks;

A solid understanding of WHS procedures and culture, some qualifications would be desirable but on going training will be available

Good phone manner, and interpersonal skills;

Have experience working as a team member and autonomously.

Experience using MYOB and Simpro would be an advantage

Excellent Word and Excel skills

Willing to go the extra mile and take on responsibility.

The role entails:

Monitoring, updating and expanding our WHS policies and compliance

A valid drivers licence is essential as site visits will be part of the role

Assisting with job management

Basic bookkeeping 

liaising with clients and subcontractors via phone and email

Assisting with other ad-hoc tasks

Data entry

Whatever is required to get the job done

About us

We are a private Maxillofacial clinic who seeks to provide the full scope of Maxillofacial surgery - including Head and Neck and Reconstructive Surgery to the community. Our rooms are located in Adelaide city and we also consult at Salisbury twice/month. 

Our practice is dedicated to delivering exceptional patient care and maintaining the highest standards of professionalism and integrity.

About the role

This is an exciting opportunity to join our tight-knit team as a full-time Personal Assistant at our private Maxillofacial clinic. In this pivotal role, you will provide comprehensive administrative and organisational support to Dr James Badlani with a focus on theatre administration.

What you'll be doing

Working alongside our other PA to complete:

• Patient correspondence including booking appointments, answering phones, emails and sending of surgeon correspondence to referrers and other doctors

• Clinical paperwork including patient quotes and referrals

• Accounts and billing - processing receipts and bill payment health funds through Gentu

• Running patient clinics including room preparation, patient liaison, consult billing and coordinating follow up scans

You will also enjoy the autonomy of being solely responsible for:

• Managing and coordinating all theatre lists

• Managing all implant hardware and associated surgical equipment required for clinical cases

• Coordinate with third-party suppliers to source and prepare necessary hardware

What we're looking for

• Proven experience as a Personal Assistant within a healthcare environment (essential)

• Excellent organisational and time management skills; demonstrating a proactive approach and the ability to prioritise tasks and work under pressure

• Strong communication and interpersonal skills, with the ability to build positive relationships with a range of stakeholders, particularly patients

• Proficient in using Microsoft Office suite and various office technologies. A working knowledge of Gentu is highly desirable

• Attention to detail and a high level of accuracy in your work

• Discretion and confidentiality when handling sensitive information

What we offer

• A well-above award hourly rate with annual reviews to ensure we remain ahead of the market

• A commitment to supporting our employees' professional and personal development through our biannual development discussion initiative

• Opportunities to celebrate success as a tight-knit team and build on our established team culture

If you are ready to join a fun, friendly and professional team, please apply today!

Accounts Payable and Administration Assistant

We are seeking a highly motivated person who has high volume data entry experience (50-100 AP invoices per day), is a fast learner, can work in a team and has a positive can-do attitude. You will need to be able to work effectively in a busy environment, by multi-tasking and managing competing deadlines. You will need to be a motivated team player who can add to a great company culture and office environment with high standards and a great attention to detail.

Accounts Payable and Administration Assistant will be responsible for a range of accounts payable tasks, administration tasks and general accounting functions including reconciliations and back up support to the Accounts team.

KEY RESPONSIBILITIES

• Daily Fuel Invoices – reconcile, enter in the system, match/reconcile to source documents and setup payment within terms.

• Daily and Monthly AP related Bank & GL reconciliation enquiries, monthly credit card, automated payment reconciliations

• Ensuring supplier queries (disputed invoices, payments etc) are answered in a timely manner. 

• Manage Eftsure supplier setup & payment check process.

• Setup & onboard new suppliers for appropriate business checks and approvals

• Producing regular reports such as Aged Payables report for management on creditors status and highlighting issues/concerns 

• Processing Supplier credit applications and record keeping

• Checking all substantive documents such BOL, Delivery Dockets, checking rebates, discounts promised by suppliers and processing all business invoices etc.

• Ensuring general expense invoices are accurately processed and in line with payment terms.

• Update and reconcile weekly bank report - AP, resolve supplier queries.

• Ensuring Accounts Payable and Accounts Receivable functions working together 

• Maintaining relationships with stake holders such as Retail Sites, Fuel Depots, Management Team, Suppliers, Carriers etc

• Control and store documentation relating to supplier pricing, rebate, discounts, contracts, tenders, purchase orders and procurement guides etc.

• Assisting with BAS, End of Year Financial Process etc

• Attend meetings such as weekly Finance meeting as A/P resource.

• Setting up bank payments via Eftsure process such as direct credit, supplier payments etc. 

• Undertaking full ownership of AP Month End Process

• Working closely with finance team to ensure seamless operations. 

• Undertake reconciliations in daily retail sales, merchant tender, merchant fees, GL accounts & other areas as request by Finance Manager and CFO

• Administrative & account tasks and other duties as required.

QUALIFICATIONS

• Administrative data processing experience, preferably in a high-volume Commercial environment.

• Demonstrated accounts payable and administration experience 

• Excellent “attention to detail” and ability to problem solve. 

• Confident communication and customer service skills 

• Adaptable to change.

• Ability to work in a team as well as autonomously.

• Strong proficiency in the Microsoft Office Suite of Products 

• Time management skills

• Sage 300 experience preferred but not essential.

Endeavour Petroleum is a family owned rapidly growing petroleum retail business which is committed to the communities and people it deals with. We are based in Seaford, Victoria.

Having recently relocated to Springfield Lakes after successfully running a private practice in Northern NSW, I am looking for a psychology student to join my team as a Reception and Administration Assistant.

This role is perfect for someone wanting hands-on experience in a private psychology practice while studying. Starting with approximately 10 hours per week, this is likely to increase in 2026.

What you'll do

• Welcome clients and manage calls/emails

• Book and update appointments

• Maintain records and confidentiality

• Process payments and assist with Medicare/NDIS claims (training provided)

• Support the psychologists with day-to-day admin

About you

• Currently studying psychology (undergraduate students only)

• Friendly, professional, and organised

• Good communication and attention to detail

• Comfortable with computers and willing to learn

• Ability to maintain strict confidentiality and professional boundaries

• Successful police check required (or willingness to obtain one)

Why join me

• Flexible hours to fit your studies

• Supportive and welcoming team

• Great experience in a real-world psychology practice

Personal Assistant / Course Administrator  

The Australian Golf Club is a private member’s club located 6km from the heart of the Sydney CBD. Inaugurated in 1882, The Australian Golf Club holds the honour of being the oldest golf club in the Commonwealth.

The Course Administrator is responsible for supporting the Course Maintenance operations with administration tasks. This role involves strong organisational skills, attention to detail, and stakeholder management.

Responsibilities

·       Maintain accurate records of staff information, parts and stock inventory, tools and machinery, and relevant.

·       Create and maintain all golf course maintenance documents.

·       Support managers with the recruitment administration for Course Maintenance staff.

·       Coordinate the onboarding and offboarding of new employees within the Course Maintenance team, including ensuring appropriate documentation has been filed.

·       Support with processing timesheets and leave entries on Employment Hero for the Course Maintenance team.

·       Undertake stocktake of chemical inventory and tools.

·       Monitor and maintain maintenance schedules for the course, and coordinate rostering to meet maintenance schedules.

·       Maintain the Club’s Environment, Health and Safety (EHS) system, ePar, and ensure that all staff are up-to-date with compliance requirements on the system.

·       Complete and file safety assessments before maintenance tasks are initiated.

·       Collect data using specific tools on the course.

·       Ensure safety measures are taken before works begin.

·       Liaise extensively with both internal staff and external stakeholders to ensure jobs are completed.

·       Communicate with a wide variety of stakeholders in a friendly and professional manner.

·       Work closely with team members across the Club to ensure the course is prepared for events.

·       Demonstrate high levels of customer service when engaging with members and guests.

·       Ad hoc support as required by managers.

Key skills and attributes required

·       Experience as an Administration Officer.

·       Strong proficiency with the Microsoft Office suite, particularly Microsoft Excel, Word and Outlook.

·       Extensive customer service experience in a front facing role.

·       Strong verbal and written communication.

·       Excellent attention to detail and organisational skills.

·       Experience prioritising tasks.

·       Ability to adapt your communication style to a wide variety of stakeholders.

·       Strong numeracy and data entry skills.

·       Openness to change and flexibility.

·       Current Drivers License

Expected hours of work

• All hours are up for negotiation.

• The course maintenance teams regular hours are 5:00am – 2:00pm

• The role will be part time, ranging from 15 guaranteed hours a week, to 25 hours during busy periods, tournaments and projects.

Availability

ASAP – The role is currently vacant.

Applications

courseadmin@australiangolfclub.com    

Email applications only. 

The Opportunity:

Our client has an exciting opportunity for an experienced Senior Consultant to join the Tax Advisory Practice in Perth.

This role will be responsible for the dealing with corporate and private group tax and advisory matters in order to achieve the best possible outcomes for our clients.

What will your typical week look like?

• Provide timely and accurate Tax advice to clients

• Complete corporate tax returns and tax-effect accounting calculations

• Provide support to Managers on a portfolio of clients across a variety of industries

• Participate in and lead, tax-related learning and development activities within the business

• Complete tax returns for complex and high-net wealth private groups

More about the perks

• They provide flexible schedules and work environments. This means you can work from home or in the office, your choice.

• Work with colleagues throughout Australia and across the global network internationally

• Close-knit, high performing team that work collaboratively

• A social club with fun team events

• Significant potential for divisional growth and progression opportunities

• New office in the heart of Perth CBD

Let’s talk about you!

You are someone with…..

• Ideally 3-6 years of experience in Corporate Tax or Business Services

• Strong tax technical expertise in private client and/or corporate tax issues

• Previous experience in a medium to large firm

• Relevant degree and CA/CPA qualification

• Ability to prioritise and manage multiple projects

• A self-starter with a proactive, innovative mindset

Why 

Our client provides a workplace that is unrestrained by geography and hierarchy. A workplace that is connected through technology. A workplace that values your needs and allows you to be the best version of yourself.

This is an amazing opportunity!!

Please feel free to call Stephen Lawrence CA on 0402 222 002 (24 hours) to have a confidential chat.

If this opportunity sounds exciting please apply online now.

What have you got to lose?

• $280k - $300k + Super + Parking

• Hills district

• Leading FMCG business

This high profile and extremely successful Australian FMCG business has been experiencing rapid growth across all their divisions. With an unmatched product range and more to come, they are quickly becoming a true industry leader. With an entrepreneurial culture that is innovative, challenging and exciting, employees are put first, valued and rewarded.

Due to the strong growth, an exciting opportunity has arisen for a talented and commercially minded CFO to join the business. Reporting to the CEO and working closely with the executive leadership team, you will have 8-10 direct reports and be responsible for:

• Leading the entire finance function

• Take ownership of monthly, half year and full year reporting

• Provide financial insights and analysis to the executive leadership team

• Annual budgeting

• Establish and evaluate business capital requirements

• Board reporting and presentations

• Oversee the external audit process

• Compliance with taxation matters

• Assist with managing key relationships - solicitors, banks, insurers etc

• Long term strategic planning and assist with strategy development

• Ad hoc projects and process improvements

To be considered for this exceptional opportunity, you will be CA/CPA qualified and have a proven track record of operating at the CFO level within an FMCG/consumer goods environment. You will have a hands on approach along with a strategic and commercially orientated mindset. The ability to lead, manage and nurture a team is also essential.

Interested?

To apply for this role, please email your resume to craig.durieu@lawsonelliott.com.au quoting reference CDR17088 or for additional information phone Craig Du Rieu CA on (02) 8274 0201.