• 12 + 12-month contract - ASAP Start
• NV2 security clearance required
• Barton, ACT

Our client, a major Federal Government department, is seeking an experienced Administrative Coordinator to join a dynamic team handling sensitive communications, secure access, and high-level admin support.

Duties of the Administrative Coordinator 

• Provide exceptional customer service by managing the organisation’s hotline and inbox;
• Coordinate and manage access to secure facilities, including calendar management and front-of-house customer service;
• Tracking and administration of security and intelligence tasking across the branch in consultation with team members;
• Manage data and business intelligence, tracking feedback and customer experiences, report on qualitative and quantitative performance metrics;
• Change management and transformation activity support.

Skills and Experience Required

• Prior experience in a fast-paced customer service or administrative role, where astute judgement and capacity to work independently;
• Ability to deliver processes efficiently and manage a high volume of tasking;
• Creativity, agility and flexibility;
• Ability to build and maintain productive internal and external relationships;
• Personal resilience and the ability to work at a fast pace under pressure.

How to Apply

For a copy of the full job description, including the application instructions please get in touch with Jess at the Recruitment Hive by clicking the Quick Apply button. Alternatively, you can reach Jess on (02) 6299 1006 to discuss further.

Please note, applications close on Thursday, 16 October  at 11 AM

Recruitment Hive welcome late applications to be considered for future opportunities

(Job ID 650525 | RFx25859 )

We Value Diversity

The Recruitment Hive is a proud Equal Opportunity Employer. We recognise the value of diverse perspectives and experience and are committed to an inclusive workplace where everyone feels valued and respected for who they are. We encourage people with disability, indigenous, veterans and people of all backgrounds and abilities to express their interest in this role.

Our client, B&K Motors is a trusted name in the Warwick region, serving the local community with quality mechanical services and automotive expertise, priding themselves on delivering reliable, professional service and building long-term customer relationships. As a local business, B&K Motors values integrity, accountability, and a genuine commitment to clients and team members.

Position Overview

We are seeking an experienced Office Administrator to support our workshop operations. In this role, you will be integral in ensuring smooth administrative functions, handling financial tasks, and helping maintain a high level of customer satisfaction.

Key Responsibilities

• Handle customer enquiries (phone, email, and in person)

• Payroll processing, banking, and bookkeeping

• Preparation and maintenance of profit and loss statements

• Respond to emails and manage business correspondence

• Generate and issue customer invoices

• Provide general administrative support to the workshop team

About You

• Substantial experience in payroll, bookkeeping, and general office administration

• Strong organisational, time-management, and multitasking skills

• Excellent verbal and written communication skills

• Proficiency with computer systems and accounting / bookkeeping software

• Ability to work autonomously, prioritise tasks, and maintain accuracy under pressure

• Customer-focused, professional, and detail-oriented

What We Offer

• Casual position working 3-4 days per week, averaging 25-30 hours per week

• A supportive, down-to-earth team environment

• The chance to contribute meaningfully to a respected local business

• Stability, growth opportunities, and the satisfaction of working in a trusted regional company.

How to Apply

Please submit your application via Seek, including the following:

1. Your resume

2. A cover letter outlining your relevant experience and interest in this position.

We look forward to reviewing your application and considering how you might fit into the team at B&K Motors.

Job Summary

As an Admin & Customer Support Coordinator, you will be responsible for support the internal team, customers and suppliers, ensuring the office runs smoothly and the customer accounts are well managed. This is a fantastic opportunity for someone who enjoys a fast-paced role with variety in their day-to-day tasks.

Client Details

Our client is a leading FMCG Manufacturing and wholesale business, specialise in high-quality products from premium local and international suppliers. Known for their commitment to authentic quality, customer service, and operational excellence, the company prides itself on supporting both its team and clients with reliability and professionalism.

Job Description

• Provide general administrative and office support across the team.

• Process and manage customer orders using Microsoft Business Central.

• Prepare and submit proposals for tenders.

• Upload and maintain product information in customer portals.

• Organize site visits and attend customer meetings.

• Support the General Manager with account management activities.

Ideal Experiences & Requirements

• Experienced in FMCG and wholesale preferred.

• Strong organizational skills with attention to detail and ability to multitask.

Offer & Benefits

• Competitive salary package of $65k, to up to $70k + super depending on experience.

• Career progression opportunities. Join a growing company

• Parking onsite available.

How to apply

Please apply directly.

• Provide high-level executive and administrative support to the CEO, managing calendars, meetings, and travel arrangements.
• Act as the key point of contact between the CEO and internal teams, franchise partners, and external stakeholders.
• Prepare correspondence while ensuring all information is accurate and confidential.
• Anticipate the CEO’s needs, prioritise tasks effectively, and ensure the smooth day-to-day operations.

• Organised and proactive personal assistant who thrives in a fast-paced, dynamic environment.
• Strong communication and interpersonal skills, with the confidence to liaise across all levels from store teams to senior executives.
• Adaptable and ready to support a CEO across personal, calendar and a growing national retail business.
• Must be an Australian Citizen or Permanent Resident

• Exciting opportunity to work directly with the CEO of a fast-growing national retail brand.
• A supportive, close-knit team environment where your ideas and initiative are valued.
• Work in the office full time, close to public transport and excellent location in Sydney CBD.

• Process and submit warranty claims, ensuring all required documentation and details are accurately completed.
• Reconcile warranty-related transactions and accounts while monitoring active cases and technical updates.
• Identify parts and pricing using internal tools and technical manuals to support warranty and service operations.
• Collaborate with suppliers and internal teams to resolve claims and assist with general support tasks as needed.

• Secure, long-term career opportunity with extensive training and development provided.
• Central location with free on-site parking.
• 5 weeks annual leave.
• Opportunity to take one day off per month or a 9-day fortnight.
• Supportive and engaging work environment.

• Previous experience within an admin role within the mechanical or construction industry.
• Drivers licence and reliable transport to and from work.
• Ability to pass a medical and drug and alcohol test.
• Full Australian working rights.

Job Description

The role:

We have an exciting opportunity for an enthusiastic individual with administrative/client services experience to join our team as the Client Support Manager. 

📅 Comprehensive onboarding and support will be provided.

Your responsibilities include:

• All functions of the client experience at Pepper Kids
• Handling any client concerns & complaints
• Daily email management, opening, forwarding, actioning, filing as required
• Answering phone calls and scheduling appointments
• Managing bookings and cancellations
• Document management
• Managing client and staff queries and concerns in collaboration with the Clinic Manager
• Data input and maintenance for our practice management software
• Other ad hoc tasks as required

The hours:
⏳Monday to Thursday 8.30am to 5.30pm 
🤸Short-day Fridays (either finish at lunch or start at lunch) 

About us:

Pepper Kids Therapy is an allied health practice that provides a holistic approach to client care through speech pathology, occupational therapy, and psychology. 

Benefits: 

• ✅ Registered NDIS provider 
• 🤗Supportive environment - teamwork, working in a team of 3, that make up Client Support Services
• 👶Paid Parental Leave - up to 12 weeks 
• 🧘EPA (Employee Assistance Program) 
• 📈Career Growth -  Stand-out performers have the opportunity for career advancement with Pepper Kids 
• 🚵Fitness Passport 

What you will need to join the team:
We recruit on the philosophy of finding the best culture contributors for our team, with a focus on personality, attitude and long-term career potential.

To be considered for the position, you will need a minimum of 2 years' experience in an admin role in a fast-paced environment and be able to demonstrate the following:

• Great attention to detail
• Great attitude towards customer service and presentation
• Intermediate Microsoft Office/Google Workspace skills
• Ability to prioritise tasks
• Energetic, flexible and independent
• Understanding and respect of cultural diversity and differing abilities
• Assertive and patient communicator
• Committed to learning and implementing new skills
• Capable of working alone and as a valued team member
• Committed to advancing the lives of people with disabilities

In short, a people’s champion and a wizard at getting tasks done 🤩🙌

If this is you, then feel free to apply directly to careers@pepperkidstherapy.com.au or apply via Seek. 
Or contact Jenny - Head of Recruitment for furthe information on 0497 615 072 


 

Qualifications

Google Platform
 

Additional Information

You are welcome here.

Our fast-growing team of more than 3,500 people around Australia represent a huge array of life experiences, skills and ways of thinking. We value all these differences. 

We are an Equal Opportunity Employer, proudly welcoming people with disability including mental health conditions, people from diverse cultural and linguistic backgrounds, people from the LGBTQI community, veterans, carers and Indigenous Australians to our team.

We are happy to adjust our recruitment process to support accessibility needs.
 

Receptionist

• Work from home position, with some in-person meetings (must be based in Melbourne)

• Part-time 2.5 weekdays per week, (8.30am - 6pm Tuesday and Wednesday, 8.30am - 1pm Friday)

• Meetings held in Avondale Heights and Fitzroy North

About Soundiagnosis and the role

Soundiagnosis is delighted to announce a part-time Receptionist position! We are a mobile business that provides advanced diagnostic ultrasound to the veterinary clinics of greater Melbourne and surrounds. We love supporting our clients and their patients and enjoy an enviable profile in the veterinary industry. We are a dynamic business where no two days are ever the same!

As the first point of contact, you will be crucial to our success through building and maintaining positive relationships with our clients, delivering gold-star customer service at all times, and providing high-level administrative support to the business. You will be responsible for booking appointments, managing multiple busy schedules, and keeping our teams of vets and vet nurses on the road informed and organised throughout the day. 

This is a part-time position of 2.5 weekdays per week (8.30am - 6pm Tuesday and Wednesday, 8.30am - 1pm Friday).

Primary responsibilities:

• Being the first point of contact: answering all phone calls to the business, responding to email enquiries and live chat messages promptly

• Managing multiple busy diaries and organising meetings and appointments in the most efficient manner for the road teams

• Proactively delivering accurate and efficient administrative support and co-ordinating activities for the Director and the team to meet the needs of the business

Additional responsibilities:

• Manage databases and filing systems

• Issue invoices to clients, and collate/file expenses

• Liaise with staff, suppliers and clients

• Implement and maintain procedures/administrative systems

• Prepare reports, presentations and correspondence

• Miscellaneous tasks to support the Director

We are looking for someone with:

• Excellent phone manner with a warm and friendly personality 

• A very high level of attention to detail

• A high level of autonomy, problem solving skills and initiative 

• Flexibility and adaptability with changing circumstances

• Pursuit of the highest standards of client service, administration and professionalism

• Team player with a positive attitude, eager to learn and willing to help out where needed

• Sound knowledge of veterinary industry or the willingness to learn

Key Selection Criteria:

1. Minimum 2+ years of experience in a busy Reception role

2. Minimum 2+ years of experience in a working from home role

3. Proficient in making appointments and maintaining a complex schedule

4. Demonstrated ability to be proactive and take the initiative in the workplace

5. Strong organisational skills, with demonstrated experience of managing multiple tasks at once and taking admin projects through to completion

6. Discretion and trustworthiness: you will often be privy to confidential information

7. Excellent verbal and written communication skills

8. A sound knowledge of the Microsoft Office suite and the ability to learn company-specific software

How to apply

To be considered for this position please submit your CV and cover letter (addressing the above Key Selection Criteria) via SEEK, along with a short WhatsApp video explaining why you're the right person for this role to 0430 343 802. Applications received without an accompanying video submission will not be considered.

Applications close Friday 24th October 2025.

Please direct any questions regarding this role to Emma at admin@soundiagnosis.com.au. Please do not send applications to this email address and please do not phone the business regarding this position.

The Opportunity

Do you want to make a difference and join a values-based organisation? Here at The Kids Research Institute Australia our vision is simple – Happy, Healthy Kids.

Our Legal & Corporate Secretarial team is essential in providing corporate secretarial support to the Board, as well as providing expert legal advice and contracting assistance to both researchers and the broader organisation.

We now have an opportunity for a Corporate Secretarial Officer to join our diverse team. This role collaborates broadly across the Institute to provide high level administrative and secretariat support to the Board, and the Senior Lawyer/Company Secretary. This includes managing and producing board packs and minutes, actioning and drafting correspondence, liaising with stakeholders, diary and appointment management, and supporting the Institute’s insurance portfolio.

In this role, you will:

• Provide proactive, professional, accurate, timely and efficient corporate governance and administrative support.

• Act as a liaison between the Board, executive team, and external stakeholders.

• Attend meetings, prepare agendas, minutes and board packs and prepare correspondence.

• Oversee the renewal and management of the Institute’s insurance portfolio, including notification and management of insurance claims and incidents, ensuring timely reporting and resolution.

• Manage statutory registers, reconcile credit card expenses, issue purchase orders, managing payment of expenses.

Based in our modern offices within Perth Children’s Hospital, this full-time role will be offered on an ongoing basis. Part-time (0.8 FTE) will be considered for the right candidate.

About You

The successful candidate will be positive and proactive, with demonstrated experience in this field. Tertiary qualifications or equivalent in office administration or related is desirable.

You will also possess the following skills and experience:

• Exceptional organisational skills, prioritising administrative tasks and systems, including managing competing tasks.

• Proven ability to manage confidential and sensitive information with discretion and integrity.

• Excellent communication skills, including interpersonal skills and telephone manner.

• Ability to work in a dynamic and ever-changing environment effectively.

At The Kids Research Institute Australia, we are committed to building a workplace culture that reflects the communities we serve. We actively recruit, support and welcome applications from Aboriginal and Torres Strait Islander people, people with disability, culturally and linguistically diverse communities, LGBTQIA+ people, people of all ages, and those with diverse lived experiences. We also provide reasonable adjustments throughout the recruitment process and in the workplace, ensuring everyone has the opportunity to thrive.  

If you meet many, but not all, of the role requirements, we encourage you to apply. We also welcome you to mention any career breaks in your cover letter to help us understand your journey.

Our commitment to diversity and inclusion is reflected in how we:

• Support staff-led inclusion and allyship groups.

• Offer flexible work practices that recognise different needs and life stages.

• Provide training, development and mentoring opportunities to increase inclusive leadership and create an environment where all staff can thrive.

• Partner with communities to strengthen cultural awareness and belonging.

• Ensure adjustments and accessible practices are available for diverse community groups.  

• We continually strive to measure our progress and improve where we can.

Alongside our inclusive culture, you’ll enjoy:  

• Extra annual leave at Christmas and Easter.

• Salary packaging and entertainment benefits.

• Health and wellbeing programs with weekly events.

• Flexible and hybrid working options.

• Recognition and professional development opportunities, including LinkedIn Learning.

• Modern offices with sit-to-stand desks and end-of-trip facilities.

• Staff discounts on travel, IT, stationery, and access to corporate health insurance.

How to apply

If this role feels like the right fit and an exciting new opportunity for you, please click on 'Apply Now' to visit our Career Site, view the Job Description, and submit your application.

Please include a cover letter (no more than 2 pages) that specifically addresses the skills and experience outlined in the “About You” section.

Applications will only be accepted through our career portal. If you are experiencing technical difficulties or require reasonable accommodations in completing your application, please contact recruitment@thekids.org.au.

For more information about the role please contact: Helen McLean, Senior Lawyer/Company Secretary.

Contact Email: helen.mclean@thekids.org.au

Closing Date: 24th October at 11:59pm - We reserve the right to hire prior to the closing date.