About us

We are a private Maxillofacial clinic who seeks to provide the full scope of Maxillofacial surgery - including Head and Neck and Reconstructive Surgery to the community. Our rooms are located in Adelaide city and we also consult at Salisbury twice/month. 

Our practice is dedicated to delivering exceptional patient care and maintaining the highest standards of professionalism and integrity.

About the role

This is an exciting opportunity to join our tight-knit team as a full-time Personal Assistant at our private Maxillofacial clinic. In this pivotal role, you will provide comprehensive administrative and organisational support to Dr James Badlani with a focus on theatre administration.

What you'll be doing

Working alongside our other PA to complete:

• Patient correspondence including booking appointments, answering phones, emails and sending of surgeon correspondence to referrers and other doctors

• Clinical paperwork including patient quotes and referrals

• Accounts and billing - processing receipts and bill payment health funds through Gentu

• Running patient clinics including room preparation, patient liaison, consult billing and coordinating follow up scans

You will also enjoy the autonomy of being solely responsible for:

• Managing and coordinating all theatre lists

• Managing all implant hardware and associated surgical equipment required for clinical cases

• Coordinate with third-party suppliers to source and prepare necessary hardware

What we're looking for

• Proven experience as a Personal Assistant within a healthcare environment (essential)

• Excellent organisational and time management skills; demonstrating a proactive approach and the ability to prioritise tasks and work under pressure

• Strong communication and interpersonal skills, with the ability to build positive relationships with a range of stakeholders, particularly patients

• Proficient in using Microsoft Office suite and various office technologies. A working knowledge of Gentu is highly desirable

• Attention to detail and a high level of accuracy in your work

• Discretion and confidentiality when handling sensitive information

What we offer

• A well-above award hourly rate with annual reviews to ensure we remain ahead of the market

• A commitment to supporting our employees' professional and personal development through our biannual development discussion initiative

• Opportunities to celebrate success as a tight-knit team and build on our established team culture

If you are ready to join a fun, friendly and professional team, please apply today!