Are you a relaxed person that has a knack for getting things done and being organised and paying attention to the details? We’re on the hunt for a peep to join our small crew and manage our scheduling, invoicing etc.

Your mission? To schedule jobs and invoice customers and manage logistics and be the go-to person for customers after the sales person has booked the job. You’ll be the friendly face (and voice) that guides our clients through to installation day and beyond.

In this role, you’ll spend your days organising our work calendar, invoicing customers, and dealing with our sales dudes and installers to handle the day to day nuances of the exciting world of epoxy to make sure everything runs smoothly. You’ll be juggling everything from phone calls and emails to showroom walk-ins & digital inquiries, so being organised and good with time management is key.

We’re looking for someone who’s comfortable working independently, but also loves being part of a team. You’ll need to be able to understand some technical aspects of installing epoxy flooring to arrange scheduling so having a bit of building or trade knowledge is a plus (but not a dealbreaker). What really matters is your energy, your people skills, and your organisational abilities.

This role is flexible and can be worked around your life, family etc. We’d like to have you be in the office initially but once you're established we can look at you working from home part of the time. The job suits a male or female and age isn’t a factor but having a great personality that is able to relate to our customers who typically are aged from 30-70 is important.

This is a great opportunity to be part of a family-run, down-to-earth company where no two days are the same. We believe in rewarding initiative, celebrating wins, and making work enjoyable. You’ll have support, training, and plenty of room to grow—and you’ll be working with a product that genuinely makes a difference in people’s spaces. If that sounds like your vibe, we’d love to hear from you. The role is full time but we would consider part time for the right candidate.

Come and floor us with your charm.

Your duties will include:

• Answering and directing phone calls from clients, suppliers and field staff

• Scheduling and allocating jobs to field staff

• Project, sales and service administrative tasks

• Liaising with clients on job bookings and progress

• Ordering and tracking parts & materials

• Invoicing & quoting

• Receipting and taking customer payments

• All other duties to provide administrative support that the business needs to operate smoothly and efficiently

What's on Offer:

• Full-time, permanent role

• Location: Footscray Hospital
• Employment Type: Full-Time, Ongoing
• Salary: $74,448.00 base per annum + Super + Salary Packaging

About the role:

• You'll play a critical role in making sure our hospitals are safely and effectively staffed each day
• You'll contribute to an energised and supportive team culture, directly impacting the experience of doctors and the patients we serve
• With the new Footscray Hospital opening in 2026, you'll join us at an exciting time of growth and transformation

The Medical Workforce Unit (MWU) supports over 2,000 doctors across our service. We provide both strategic direction and operational expertise in medical workforce planning, recruitment, credentialing, contracting, rostering and onboarding. You'll be part of a dynamic team that works closely with hospital leadership and clinical departments to ensure the best possible workforce outcomes for Melbourne's West.

Key responsibilities:

• Coordinate and oversee daily workforce operations for Junior Medical Staff (JMS) across multiple campuses
• Balance staff movements, leave and coverage to ensure safe and effective service delivery
• Maintain accurate and timely records of rostering, timesheets and staffing updates
• Support process improvement, consistency and fairness in rostering and workforce management
• Work closely with clinical leaders and hospital management to support both service delivery and staff wellbeing

About you:

We want someone who is organised, energetic and thrives in a busy work environment. You don't need to have hospital rostering experience to succeed here; transferable skills are just as valuable. What matters most is your ability to keep people and systems running smoothly.

Ideally, you will demonstrate:

• Exceptional organisation and time management skills
• A quick learner with a positive, energetic personality who fits well in a collaborative team culture
• Enjoy working in fast-paced, demanding environments where accountability is high
• Team leader or supervisory experience (or demanding customer service environments)
• Strong Excel and systems skills, with the ability to adapt quickly to new platforms
• Confidence in maintaining documents or internal records with a strong attention to detail
• Clear, professional communication skills and the ability to build strong relationships across diverse teams

Desirable:

• Experience with hospital rostering systems, SAP, or recruitment activities such as interviewing and credentialing will be viewed favourably, but is not essential.

Position Description

About Western Health

Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne's western suburbs.

With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.

We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women's health and maternity, chronic diseases, geriatrics and cardiology.

We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia's most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.

Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women's and Children's), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women's prison located in Ravenhall.

Why join us?

Compensation and benefits

• Competitive salary packages aligned with market standards.
• Health and wellbeing programs, including flexible work arrangements.
• Scholarships and grants to support your continuous learning journey.

Learning and development opportunities

• Access the Western Health Learning Academy (WHA) for personalised learning pathways.
• Professional growth programs, including postgraduate studies and clinical education.
• Mentorship and career support.

Community impact and inclusion

• Make a meaningful difference in patients' lives through compassionate care.
• Join a workforce that champions diversity and inclusion.
• Engage in community wellbeing initiatives and groundbreaking healthcare research.

Organisational culture and environment

• Thrive in a collaborative, compassionate and innovative team environment.
• Be part of a culture that celebrates continuous improvement and excellence in healthcare.

Ready to make an impact?

Simply click on the "apply" button and follow the prompts.

If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.

Closing date: 11:59pm on 24 October 2025.

Applications will be reviewed and interviews may begin prior to the closing date.

Enquiries: For further information about this role, contact Hien Nguyen (Director Medical Workforce Unit) via email Hien.Nguyen3@wh.org.au.

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).

Western Health does not accept unsolicited resumes/applications from recruitment agencies.

Help us build Australia’s most clinician‑friendly digital health workforce.

Company: My Digital Health (supporting My Weight Loss Clinic & My Telehealth Clinic)
Location: Remote‑flexible Brisbane Based
Type: Full‑time (open to 0.8 FTE)

You’ll own the end‑to‑end recruitment of our medical team (doctors, nurse practitioners, allied health) and keep the day‑to‑day wheels turning. Think: fast pipelines, airtight credentialing, smooth onboarding — so clinicians can focus on patients and we can scale without the drama.

Reports to: Operations Lead (with dotted line to CEO)

• Run clinical hiring: workforce planning, write great ads, source, screen, schedule, and close offers.

• Credential like a pro: verify AHPRA, Medicare/PRODA/HPOS, provider numbers, indemnity, WWCC/Police, immunisation, RTW docs.

• Onboard fast: contracts, profiles & access (EMR, telehealth, ePrescribing, My Health Record), day‑1 orientation, 30/60/90 check‑ins.

• Keep ops tidy: rosters & leave calendars, clinician records, compliance register & renewals, basic payroll inputs.

• Lift the system: maintain SOPs/templates, track KPIs, and continuously improve the hiring engine.

• Plus: other duties as required — we’re a scale‑up, sleeves roll up.

• 2–4+ years in healthcare recruitment, practice management, or People/HR Ops (telehealth a plus). But we are open to University Graduates who want to kick start their career, the right person

• Working knowledge of AHPRA checks, HPOS/Medicare workflows, and clinical onboarding.

• Obsessive follow‑through and documentation; you love a good checklist.

• Clear comms and stakeholder wrangling skills.

• Comfortable with ATS/HRIS, Google Workspace, Slack, and basic reporting.

Nice to have: familiarity with or willingness to learn Medicare/private billing, EMRs, eRx/MIMS; exposure to RACGP/NSQHS/privacy frameworks.

• Mission with outcomes: accessible, modern care at national scale.

• Work with a clinician‑led team that ships quickly and improves relentlessly.

• Flexibility: remote‑friendly, practical hours, real autonomy.

• Competitive salary + super; performance bonus tied to hiring & compliance metrics.

Location: Wollongong State Office, NSW

Type: Full-time

Are you a customer service-focused professional with a knack for administration and a passion for making a difference? The NSW Department of Education is seeking a dedicated Assisted School Travel Program (ASTP) Support Officer to join the team in Wollongong. In this role, you will play a crucial part in providing efficient and safe transport services to students with disabilities across New South Wales.

As an ASTP Support Officer, you will handle a range of customer service and administrative tasks, ensuring the program runs smoothly. This includes processing applications for students, drivers, and Assisted Travel Support Officers (ATSOs) and managing payroll and compliance-related duties.

• Deliver exceptional customer service by responding to general enquiries from parents, schools, contractors, and other ASTP officers.

• Provide administrative support, including filing, records management, handling mail, and preparing reports.

• Process applications, payroll, and other compliance tasks to support the program's operations.

• Collaborate with the ASTP team to achieve business outcomes and actively support your colleagues.

  
  

• Providing high-quality customer service in a dynamic environment where stakeholder needs are often demanding and emotive.

• Managing competing clerical and data processing tasks to meet deadlines.

• Flexibly adapting to changes in work practices and systems to improve business outcomes and customer service.

  
  

• You are a foundational thinker with a commitment to customer service and collaboration.

• You are confident using core office software and other technologies.

• You have a Working with Children Check for paid employment.

• You have an understanding of and commitment to the value of public education.

  
  

The NSW Department of Education is the largest education system in Australia, and we are dedicated to ensuring young children get the best start in life. We are committed to inspiring lifelong learners and respecting the rich culture of Aboriginal and Torres Strait Islander peoples as the First Peoples of Australia.

If you are ready to apply your skills in a role that supports the community and helps shape the future, we encourage you to apply.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Join One of WA’s Leading Premium Wine Distributors – Grow Your Career with Dave Mullen Wines

Are you looking to be part of a passionate, award-winning team in the world of premium wine? Dave Mullen Wines is seeking a motivated and detail-oriented Administration & Sales Support member to join our growing business. This is more than just a job – it’s a chance to develop your career with one of Western Australia’s most respected names in wine.

We are looking for an energetic, self-assured person to join our office administration team in a full-time position.

Ideally you will have proven experience in a similar administrative role, some hospitality experience is preferred but not essential. 

Established in 1992, Dave Mullen Wines has built a reputation as a trusted distributor of some of Australia’s finest wineries, alongside an impressive international portfolio with a strong focus on Italian producers. Our commitment to quality and service has earned us industry recognition, including Wine Supplier of the Year at the 2023/2025 AHA Hospitality Supplier Awards and Best Wine Distribution Company (WA) in both 2024 and 2025 at the Australian Enterprise Awards.

We’re a small, tight-knit team that values integrity, professionalism, and a genuine love for what we do. If you're someone who thrives in a supportive and fast-paced environment, enjoys working across a variety of tasks, and wants to learn and grow, this could be the role for you.

What You’ll Be Doing:

• Supporting our Office Manager with day-to-day administrative tasks

• Processing customer orders and responding to client enquiries

• Assisting our Sales Team with administrative support

• Helping to organise events, wine dinners, and promotions

• Engaging with our clients and internal team in a warm, professional, and collaborative manner

What We’re Looking For:

• Strong experience in administration support

• Excellent communication skills, both written and verbal

• A high level of professionalism, attention to detail, and organisation

• Proficiency in Microsoft Office (especially Excel and Outlook)

• A willingness to learn – we’ll provide full training, including in our accounting software (Sybiz)

Why Join Us?

• Be part of an award-winning company with a respected name in the wine industry

• Work in a collaborative and friendly environment where your contributions are valued

• Enjoy a role with variety and the opportunity to learn about premium wines and the wider industry

• Grow your skills and take advantage of future opportunities as the company continues to expand

Whether you're an experienced admin professional or someone ready to step into a dynamic new role, we want to hear from you.

How to apply

Please submit your resume with a cover letter highlighting relevant work experience.

We look forward to hearing from you.

• Utilise your Administrative expertise to provide support and advice to Justice Services in Barwon South West
• An Ongoing, Full-Time opportunity to work with a high-performing and passionate team in the Victorian Public Service
• VPS Grade 2: $60,295 - $77,430 plus superannuation.

About the Business Unit:

The Department of Justice and Community Safety provides compliance, enforcement, and regulatory services to the Victorian Community.

The West Area comprised of the Barwon Southwest and Grampians Regions delivers a wide range of Justice services operating across central locations in Geelong and Warrnambool in the Barwon Southwest and Ballarat and Horsham in the Grampians Region as well as a number of satellite locations.  

About the Role:

The Corporate Services Business unit is responsible for providing the region with a range of corporate support functions including human resources, finance and procurement, planning and reporting, fleet and facilities management, risk management, workforce development and general administration.

Some of your duties will include:

• Providing accurate and timely administrative support and client services
• Providing information and assistance to clients, internal and external stakeholders and the public including the collation, review, and processing of applications
• Providing reception duties, answer, forward and respond to telephone calls for locations.

To learn more about this role before applying, please read the attached position description.

About You:

• Experience within an administrative capacity would be advantageous
• Experience in managing reception duties
• Well-developed computer literacy
• Assisting clients to navigate the linkages between the department's range of services.

How to Apply:

The Department of Justice and Community Safety provides compliance, enforcement, and regulatory services to the Victorian Community.

The West Area comprised of the Barwon Southwest and Grampians Regions delivers a wide range of Justice services operating across central locations in Geelong and Warrnambool in the Barwon Southwest and Ballarat and Horsham in the Grampians Region as well as a number of satellite locations.  

📍 Petersham | Construction Industry

Looking for a role where your organisational skills make a real impact?
We’re a growing construction company seeking a proactive Office Manager to keep our operations running smoothly. This part-time, permanent role is perfect for someone who enjoys variety, thrives in a fast-paced environment, and has experience in the construction industry.

• ✅ Permanent part-time (3–4 days a week, flexible hours to suit your lifestyle)

• ✅ Competitive hourly rate based on experience

• ✅ Supportive, down-to-earth team culture

• ✅ Opportunity to grow with a reputable and expanding construction company

• Managing day-to-day office operations (emails, calls, correspondence)

• Keeping records, databases, and filing systems up to date

• Assisting with payroll, invoicing, and accounts

• Coordinating schedules, meetings, and travel arrangements

• Liaising with suppliers, subcontractors, and clients

• Supporting WHS and compliance documentation

• Taking care of general admin and ad-hoc tasks

• Previous experience as an Office Manager

• Construction Industry Background

• Strong organisation and multitasking skills

• Confident with Microsoft Office + accounting software (Xero, MYOB or similar)

• Great communicator with a proactive, can-do attitude

• Able to work independently and manage priorities
  

Type: Full-time 12 Month Fixed Term Contract
Location: Doonan, QLD
Remuneration: Social, Community, Home Care and Disability Services Industry Award 2010 (Level 2) + full salary packaging options available up to $15,900 per annum

About Us:               

Originally named The Wayside Foundation, The Ted Noffs Foundation was established in 1970 by the Australian humanitarian, Reverend Ted Noffs, who’s work championed social justice, mental health support, and innovative youth services. Today, the Foundation continues his legacy, delivering frontline services and community support across NSW, ACT & QLD. With over 200 staff and 350 volunteers, we remain deeply committed to helping young people affected by issues related to drugs, crime, and mental health.

The Role:  

Noffs is looking for a dynamic and organised Admin & Intake Officer to provide essential support to our new short-term residential service in Doonan, ensuring smooth intake processes and administrative efficiency across all aspects of the program.

Key Responsibilities:

Intake and Referral Duties

• Managing the intake process from assessment to entry.

• Acting as the first point of contact for potential clients and referrers, and ensuring a timely transition of referrals.

• Telephone screening of potential clients in a respectful and caring manner.

• Maintaining a professional standard of behaviour and confidentiality.

• Maintaining calendars and rosters in consultation with managers. 

Administration Duties

• Assisting with handling enquiries and liaising with staff members.

• Participating in an organisation-wide telephone roster and serving as reception.

• Managing administration duties in consultation with the management team.

• Coordinating meetings management including taking and distributing minutes.

• Supporting building maintenance and WHS duties.

• Assisting with ordering and maintaining office supplies.

• Collecting and distributing mail and arranging courier services.

• Assisting with IT and system troubleshooting for the team.

• Working with other administrative staff to support the administration needs for the Ted Noffs Foundation. 

• Maintaining the client database and records.

Essential Selection Criteria:

• Demonstrated capacity to provide administrative duties.

• Experience and demonstrated ability to work with young people between the ages of 12 and 25 years old.

• Proven organisational skills and the ability to multi-task with attention to detail, accuracy and deadlines.

• Ability to work autonomously and as part of a team.

• Excellent telephone and inter-personal manner.

• Ability to develop, maintain and build positive relationships with key stakeholders.

• Commitment to the principles of harm minimisation and to the aims of the Ted Noffs Foundation.

• Must have a current and valid QLD Blue Card and Driver's Licence.

If you're looking for work that’s real, challenging, and genuinely makes a difference—you’ve found the right place. At Noffs, we stand beside young people who’ve faced adversity early in life, offering free, evidence-based treatment and genuine care. If you’re ready to make a meaningful impact and walk alongside these young people on their journey, we’d love to hear from you.

How To Apply

Submit your application via SEEK with a Resume and a Cover Letter addressing the selection criteria. 

The Ted Noffs Foundation is committed to equal employment opportunity and embraces diversity and inclusion within its workforce. As such, people from diverse backgrounds are encouraged to apply. This includes, but is not limited to First Nations People, People with Disability, Women and People from Culturally and Linguistically Diverse backgrounds.

As interviews will be conducted on a rolling basis, applicants are encouraged to apply at the earliest point and will be highly regarded. Interviews may be offered upon application. 

Please note only successful applicants will be contacted.
For further information, contact us at jobs@noffs.org.au.