Maintenance Administrator 

About Us

Terra Mining are a dynamic leader in Western Australia’s mining sector, which rapidly expanding its portfolio of projects across the region.

2025 has been a big year Terr Mining as our Extension Hill project continues ramping up their operations in the Mid-West region of Western Australia.

The remarkable achievements from this project have now sparked an increase in our operational demands, with our Maintenance team seeking an additional experienced Maintenance Administrator to join the Terra Mining team.

What We Offer

Long-term employment opportunities in a rapid growth company, where you are recognised for your safe mindset and the contributions you make to the success of the business.

• Immediate start
• Permanent full-time role
• Family friendly roster
• Company provided travel (ex Perth)
• A work environment where safety is always the number one priority
• Ability to Salary Sacrifice into your Super
• All meals and accommodation provided
• Employee Referral Program
• Mental Health Support

About The Position

Working an 8&6 roster and reporting to the Maintenance Superintendent, you will provide support to site management and delivery of information and data in a timely fashion.

Your day-to-day activities will include but not limited to:

• Providing full administrative support to the maintenance department
• Maintain fleet asset registers, including hired and company fleet
• Create and control Maintenance Department purchase orders through MEX
• Ensuring document control processes are adhered to and completed
• General data entry, maintaining fuel register and reconciliation, maintaining pre-start information including machine usage (hours / km) defects and machine critical history collection and management
• Time sheet data entry and preparation for Maintenance Department management approval and payroll lodgment
• Generation of monthly reports for the management team

What You Will Bring

• Previous experience in a Maintenance Administration role or significant experience in similar role
• Working knowledge of mining operations and equipment is desirable
• Excellent written and verbal communication skills
• Excellent interpersonal skills with all levels of organisation chart
• High level of time management, organisational skills and flexibility to adapt to changing demands within the business
• Ability to multi-task and handle conflicting priorities
• Strong attention to detail
• Intermediate level of computer literacy, particularly with the use of Microsoft Office Suite (Excel, Outlook and Teams)
• High level of experience with ERP systems, preferrable MEX

We are selecting our team members right now, so don’t let this be a missed opportunity to be part of Terra’s success story.

We look forward to hearing from you and how you can become a Terra team member.

Terra Mining is an equal opportunity employer and strongly encourages suitably qualified women, Indigenous, and Torres Strait Islanders to apply.

Terra Mining will not accept resumes from recruitment agencies.

• Respond to customer enquiries via phone and email
• Provide product and technical guidance (full training provided)
• Prepare and send quotes and invoices
• Support general office administration and coordination tasks

• 3+ years in customer service, administration, or operations
• Excellent communication and relationship-building skills
• Strong computer literacy (MS Office, email, CRM systems)
• Highly organised, detail-focused, and dependable
• Confident working independently and taking initiative
• A genuine team player who helps out where needed
• Interest in construction, design, or technical environments (advantageous)

• Modern Balaclava coworking office with excellent facilities
• Small, close-knit team that values independence and trust
• No two days the same — variety and ownership in your role
• Flexibility, social culture, and a focus on service excellence
• Competitive salary and opportunity to grow with a supportive team

• Coordinate project schedules, including surveys, site visits, commissioning, and snagging activities.
• Maintain accurate project trackers, calendars, and documentation using tools such as Smartsheet and Dropbox.
• Compile and distribute delivery notes, installation packs, and handover documentation for projects and products.
• Liaise with clients, contractors, and internal departments to ensure projects run smoothly.
• Coordinate delivery of materials, components, and specialised products in line with project timelines.
• Monitor inventory levels, track inbound/outbound orders, and manage site access requirements.
• Identify opportunities for process improvements across scheduling, documentation, and communication.

• Strong organisational and time-management skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and ability to manage technical documentation.
• Collaborative mindset and proactive problem-solving ability.
• IT proficiency in Outlook, Excel
• Previous experience in project coordination, administration, or scheduling preferred.
• Willingness to obtain a forklift licence (training provided).
  
  

• Competitive salary + benefits
• Career growth and development opportunities
• Supportive and professional workplace culture
• Chance to work on diverse projects and specialised products across multiple regions
  
  

As the Administration / Vehicle Delivery Coordinator, you will play an essential role in the smooth processing of new and used vehicle deliveries, ensuring all administrative, registration, and customer documentation is completed with precision.

Hours of work: 8:30am – 5pm | Monday to Friday, Saturday 9am-1pm (once monthly)

Location: Wodonga | Full-Time

Key responsibilities include

• Processing and supervising all new vehicle Retail Delivery Advices (RDAs) in manufacturer systems, ensuring accuracy in customer and fleet information.

• Maintaining and updating customer data in our Dealer Management System (UNITS).

• Coordinating new and used vehicle registrations, transfers, and renewals.

• Professionally greeting and assisting visitors, ensuring they are directed appropriately.

• Assisting with general administration duties including scanning, filing, and document management.

• Preparing new owner correspondence, PPSR checks, and vehicle disposal documentation.

• Collaborating with sales managers and staff to ensure timely completion of all vehicle delivery processes.

• Upholding confidentiality, professionalism, and compliance with company procedures at all times.

About You

• Demonstrated administrative experience, ideally within an automotive or dealership environment.

• Excellent computer literacy and data entry accuracy.

• A professional and approachable manner, both in person and over the phone.

• A current driver’s licence and Police Check (or willingness to obtain)

For more information, contact Sophie @ MP Recruitment on 0408 028 674 or via email at sblack@mprecruitment.com.au

• Perform a range of customer services such as processing applications, payroll and compliance related tasks
• Respond to general enquiries which may include client eligibility, payroll, child protection, transport runs, in a confidential, responsive, customer-focused manner.
• Provide a range of administrative, keyboard and clerical support services; filing and records management, receipt and sorting of electronic and other mail, maintenance of official registers and documents, scanning and copying documents, compilation of manuals and reports, reception duties and preparing meeting papers and venues.

• Perform a range of customer services to support including responding to general enquiries by providing accurate information, as necessary,
• Apply new and/or updated technology applications, systems, procedures and organisational methods to deliver efficient and effective e.g. TRIM & MS Office
• Provide a range of administrative, keyboard and clerical support services such as filing, records management , receipt and sorting of electronic and other mail, maintenance of official registers and documents
• Perform a range of duties relevant to the operations of the business unit such as transport run creation, data processing, checking and extracting data for reporting purposes and record creation and archiving
• Maintain records in both electronic (HPRM8)
• Prepare a range of documents, briefings and reports to meet internal and external requirements.

• Strong administrative skills
• Excellent customer service skills – over the phone and email
• A current Working with Children Check for paid employment (or willingness to obtain prior to employment)
• Flexibility to respond to changes as they arise
• Work with a high degree of sensitivity
• Excellent communication skills

• EARN $85,000 + Super + Bonus | Flexible Fridays + Monthly Team Lunch
• Join a Reputable, Self Licensed Financial Planning Firm Based In Robina
• Long Term Career Opportunities | Supportive & Tight Knit Team Environment

Our client is a fully self-licensed, independent financial planning business with over 35 years of experience delivering specialist retirement advice to clients and families across Australia. With a clear mission to deliver sustainable, best interest advice and a strong culture built on respect, honesty, accountability and relationships, they pride themselves on fostering trusted, long-term client connections.

Reporting directly to theAdministrative Co-ordinator, some of your responsibilities will include:

• Maintaining accurate client records and data in Xplan and SharePoint
• Supporting compliance, documentation, adviser diaries, and internal workflow
• Proactively supporting Advisers in delivering new business and ongoing services
• Liaising with fund managers, Centrelink, share registries and other key stakeholders
• Preparing client files, reports and implementation documents, including superannuation, pension and investment portfolios

The successful candidate will have:

• Minimum 3 years’ experience in a client service or financial services admin role
• Xplan experience preferred
• Diploma of Financial Services (preferred)
• Excellent organisational and communication skills
• Strong attention to detail and high level of integrity

• Off-Street Parking Available
• Friday Morning Coffee Runs
• $85K + Super + Annual Bonus Up To 5%
• Full Time, In-Office Role-Based In Robina, QLD
• Monthly Team Lunch Paid For By The Company
• Flexible Fridays – Leave Early If Weekly Work Is On Track
• Long-Term Career Opportunity With A Stable, Respected Firm
• Friendly, Collaborative Team Where All Advisers Are Equity Partners

Apply today and don’t miss out on this exceptional opportunity to join a company that truly values its people and clients.

We are Focus Pest Management and in our 10th year of operation.  Due to the continued growth of our business, we require a full time admin/customer service team member.

About the role

You will be working through our existing client base and contacting our clients to arrange their annual services.

Your duties will include:

• Receiving inbound customer enquiries and making outbound calls to customers, documenting correspondence accurately;

• Providing information about our products and services;

• Providing general administrative support to the management team as required

• Meeting Targets

To be successful in this role, you will require:

• At least 2 years administrative experience

• A touch typing speed of 40wpm minimum

• Clear written and verbal communication skills along with a confident phone manner

We look forward to hearing from you.

Please include a CV and covering letter with your application.

Be part of a growing, family-owned business where teamwork and progress drive everything we do.

FleetCrew supplies rental vehicles—primarily 4WDs—to customers across a range of industries including mining, construction, tourism and leisure.

The role

Based at our expanding head office, you’ll be part of our reservations team, delivering outstanding service and ensuring every hire runs smoothly.

What you’ll do

• Respond promptly to reservation enquiries from phone, email and website

• Create and manage bookings in our IT platform

• Communicate with customers about all aspects of their hire (quotes, changes, extensions, returns)

• Liaise closely with our branches and workshops to deliver a seamless customer experience

• Build strong customer relationships through exceptional service

What you’ll bring

• A genuine passion for helping customers and delivering exceptional service

• Bright, friendly phone manner and confident written communication

• Reliable, punctual, enthusiastic and hard-working approach

• Team player with strong attention to detail

• Problem-solver who can think outside the box

• Self-motivated, optimistic and eager to learn

• Comfortable with MS Office; strong written and verbal skills

Why FleetCrew?

• Full training and ongoing mentor support

• Uniforms provided

• A dynamic culture with exposure to a broad range of duties

Apply now: Send your CV to alicia.klumpes@fleetcrew.com.au.
We look forward to hearing from you!

For over 20 years, DoAbility has helped older Australians, people with disability, and children with additional needs live more independent lives. We partner with therapists, carers, and families to deliver the right equipment, on time, every time.

We’re a growing, family-run business where the pace is fast, the work matters, and everyone plays a key role in delivering real outcomes for clients.

We’re seeking a confident and organised Customer Service & Sales Support Specialist who thrives in a role that blends customer interaction, process management, and coordination.
You’ll be the connection point between our customers, therapists, warehouse, and sales team; ensuring every quote, order, and delivery runs smoothly.

This isn’t a call-centre role; it’s a dynamic, detail-driven position where initiative, communication, and ownership make the difference.

• Manage customer and therapist enquiries via phone, email, and online platforms.

• Prepare and follow through on accurate quotes, orders, and invoices; nothing slips past you.

• Coordinate with warehouse and service teams to keep deliveries and collections on track.

• Provide proactive support to sales reps and clinicians; ensuring smooth handovers and customer satisfaction.

• Identify opportunities to improve efficiency and enhance client experiences.

• 2+ years in customer service, sales support, or account coordination.

• Strong written and verbal communication; clear, calm, and confident.

• Excellent organisational and multitasking skills with high attention to detail.

• Experience using CRM or ERP systems (Zoho, MYOB, or similar).

• A proactive, accountable approach; you take ownership, solve problems, and follow through.

Be part of a close-knit team that genuinely helps people live better lives and sees the impact of their work every day.

There’s room to grow into sales, operations, or product roles, with stable hours and a culture that values initiative and drive.