• Melbourne
• Ongoing
• 35 Hours per week 

About Us 

At Oxfam Australia, we believe all lives are equal and no one should live in poverty. We are a member of Oxfam International, a global confederation working with partners and local communities in 87 countries. 

Would you like to join this global movement of people working together to eliminate the inequalities that keep people in poverty?

We are currently seeking an enthusiastic and committed person to fill the role of Facilities Co-ordinator. 

Why you will love working at Oxfam

As part of Programs and Transformation team, you will use your skills, qualifications, lived experience and initiative to tackle inequality and fight poverty. Yes, you read that right, lived experience and initiative, because it is not all about key selection criteria. 

Research shows that women will only apply for a job if they meet 100% of the selection criteria, while men will apply if they meet an average of 60%. We understand that life teaches us so much, so if you don't meet all the criteria but just know that you have what it takes, then please apply. 

The Role 

As the Facilities Coordinator, you are involved in project management and co-ordination to ensure an affordable, safe, welcoming and collaborative workplace. You are responsible for ensuring the smooth operation of the Oxfam office locations and involves negotiation, planning and budgeting. In this role, you are responsible for co-ordinating contractors providing essential building services for the Melbourne office, including cleaning, security, pest control and providing robust building procurement activities. You will co-ordinate leases for shared office spaces across Australia.

A little about you (the key selection criteria)

To be successful in this role, you will have: 

• Demonstrated high-level negotiation and influencing skills to manage facilities contracts and key supplier relationships 
• Proven project management expertise on all major building related works from concept to completion, including but not limited to office refurbishments, system upgrades and office relocations
• Keen eye for detail whilst maintaining everyday tasks such as augmenting a welcoming reception experience and completing related administrative functions / requirements (eg. emails and invoicing)
• Optimise business continuity of building operations services through exceptional planning and ingenious and highly credible collaborative relationships with internal and external stakeholders
• Grounded experience in commercial acumen with superlative cost saving efficiencies, whilst balancing values alignment with Oxfam Australia and commitment to the work we do

We can offer you 

• A base salary of $98,535.26 plus superannuation, superior leave benefits and access to a generous not-for-profit salary packaging program (up to $18,450 of your salary tax-free).
• The opportunity to use your talents and expertise to make a positive impact around the world. 
• We value flexibility and seek to support our people to work in ways that meet their work/life commitments and support their wellbeing. 
• Cultural leave 
• Superannuation matching 

Our culture is shaped by our values, which reinforce what we care about and how we do things, not just what we do. Our five core values of Accountability, Empowerment, Equality, Inclusiveness and Sustainability drive everything we do at Oxfam.

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct. We are committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Therefore, our people are required to comply with the One Oxfam Child Safeguarding and Protection from Sexual Exploitation and Abuse policies and sign the Oxfam Australia Child Safeguarding and One Oxfam Employee Codes of Conduct. 

How to Apply

Complete the online application form, then, as three separate documents, upload: 

1. a cover letter that tells us why you want to join Oxfam Australia, and how your professional history and lived experience make you the right candidate. 
2. your CV.
3. your response to the selection criteria outlined in the advertisement. 

• Applications close on Friday, 31 October 2025. 
• Here is the link to the Position Description 

Our people are at the heart of everything we do. We care deeply about creating a safe and inclusive workplace where our people feel valued, respected and empowered. We are committed to providing equal opportunities and encourage applicants with personal experience of the forms of injustice we seek to address to apply for opportunities at Oxfam Australia.

Applicants will be required to show proof of their right to work in Australia the subject to satisfactory pre-employment checks, which include Police Checks and Misconduct Disclosure Scheme outcomes prior to commencement. Pre-employment checks are not used by Oxfam Australia to prevent any applicant from applying for this position. Each application will be considered on its merits.

Australian work visas
Oxfam Australia will not recruit international candidates who do not hold visas permitting them to work in Australia. Oxfam Australia does not provide visa sponsorship

Additional information:
For ongoing roles, candidates will be required to have a minimum of 2 years' Australian work rights from the date of commencement of their employment with Oxfam Australia. For fixed term roles candidates will be required to have work rights for the full duration of the contract.

At Oxfam Australia, we are committed to fostering a diverse, inclusive, and equitable culture where everyone's rights are recognised and respected. Guided by feminist principles and core values, we embrace different perspectives and work to eliminate systemic inequities which perpetuate discrimination. We centre and amplify the voices of people with lived experience and work in solidarity to build a future where no one is left behind.

Our commitment to Diversity, Equity and Inclusion is reflected in our actions, Oxfam Australia:

• Supports employee-led committees
• Promotes consultative ways of working and decision making
• Maintains a comprehensive enterprise agreement that prioritises employee well-being, as demonstrated through multiple leave types
• Provides ongoing awareness and training on unconscious bias, inclusion, and respectful workplace practices, ensuring alignment with Oxfam’s values • Ensures a fair and accessible recruitment process

Executive Assistant

Are you an Executive Assistant seeking a new and exciting change?

Village is seeking a dynamic and self-motivated Executive Assistant to join our friendly team.  This role is full time and reports to our CEO.

Village Building Co have been creating communities where people live, work, laugh, play and spend quality time together since 1988. We’re looking forward to the next 30 years of connecting people.

Responsibilities

•     Provide executive support to the CEO and SLT, including diary management, scheduling and associated activities, coordination of meetings, agendas, minutes and related correspondence, travel and catering.

•     Assist with compiling CEO and Board reports and associated documentation.

•     Managing Board travel and meeting arrangements.

•     Undertake ad hoc or special assignments and project work for the CEO, as required.

•     Prioritising and managing email correspondence on behalf of the executives

•     Anticipating needs and ensuring meetings are well-prepared with the right information at hand

•     Acting as a sounding board and advisor, providing clarity on priorities and deadlines

•     Building strong relationships across the organisation and with external stakeholders

•     Maintaining discretion, and professionalism.

•     Other duties as directed

 What you will bring

 ·         Demonstrated experience (more than 8 years) supporting senior executives (C-suite or equivalent) ideally in a commercial environment

·         Exceptional organisational and time-management skills

·         Strong judgement, initiative, and the ability to see the bigger picture

·         Professional communication and stakeholder management skills

·         A collaborative, proactive working style with high attention to detail

·         Superior Microsoft suite skills

·         Superior communication skills

Why Work With Us?

 ·         Supportive, close-knit team

·         Relaxed work environment

·         Stable position with variety

·         Employee share scheme, lovely central offices

If this sounds like you, we would love to hear from you.

Please send your cv and a one-page cover letter to recruitment@villagebuilding.com.au

Successful applicant must have rights to live and work in this country, and a police/background check will be undertaken as part our process.

No agencies please.

Australian owned, well established for over 10 years and we have successfully developed into a highly regarded group of companies.

Specialising in maintenance / existing projects and working with reputable clientele, there's plenty of room to grow and we prefer to promote from within.

The driving force behind this long-term success, are the principals built on family values with flexible working conditions allowing more time for the important things at home.

• We prefer candidates with more than 4 years experience as this role is a stepping stone towards something bigger although training is available for the right person

• Minimum 2 years as an Office Manager working with HR Functions e.g. employment contracts

• Honest and reliable personal qualities

• Able to work autonomously and a part of a team

• High level of attention to safety and quality

• You will be recognised and rewarded for hard work because as this company grows, you will grow with this company

• This is not your average opportunity and not a commonly available prospect with this company

• This role has been created because of strong growth and new opportunities for the future

If you're unsure to send a resume, leave a name and number for a strictly confidential conversation

We are seeking a reliable and organised Junior Administrative Assistant to support the day-to-day operations of our office. This is an entry-level role, ideal for someone looking to gain experience in an administrative position within a fast-paced trade services environment.

• Assisting the Senior Administrator with daily administrative tasks

• Answering and directing phone calls and emails in a professional manner

• Booking and scheduling jobs for plumbing and electrical services

• Entering and updating customer records and job information

• Filing documents, data entry, and general office duties

• Supporting the wider team with any ad hoc tasks as needed

• Good communication and interpersonal skills

• A strong work ethic and eagerness to learn

• Attention to detail and solid organisational skills

• Basic computer skills (Google Docs, Outlook, Data entry)

• A team player who takes direction well

• Mentorship and training from an experienced Senior Administrator

• Supportive and friendly work environment

• Opportunities to develop your admin skills and grow within the company

• Job stability with a well-respected local business

If you’re organised, eager to learn, and ready to start your career in administration, we’d love to hear from you. Join a supportive team where your growth is valued, and every day brings something new!

Haus Group is one of Australia’s leading manufacturers of premium cooking appliances, distributing high-end brands across Australia and New Zealand. With assembly and distribution managed on-site, we pride ourselves on quality, innovation, and customer satisfaction.

We are committed to delivering exceptional service and support to our customers across all touchpoints. As part of our continued growth, we’re looking for a dedicated Customer Service Administrator to join our team.

As a Customer Service Administrator, you’ll play a key role in ensuring customer satisfaction by managing queries, processing orders, maintaining accurate records, and supporting the wider customer service and operations teams.

What You’ll Be Doing

• Respond to customer inquiries via phone, email, and chat in a professional and timely manner

• Process sales orders, returns, and exchanges accurately using our internal systems

• Maintain customer records and ensure data is up to date

• Liaise with internal departments (e.g., Sales, Logistics, Finance) to resolve customer issues

• Monitor and follow up on open cases and customer complaints to ensure resolution

What You’ll Bring

• Working customer service experience in a similar role.

• Experience in administration with exceptional attention to detail.

• Professional phone manner and strong communication skills, both written and verbal

• Experience with Cin7 Core or similar ERP systems, plus proficiency in Microsoft Office

• Ability to work independently, multitask and prioritise your work load.

• Positive, helpful attitude with a commitment to contributing to a supportive team culture

 Why Join Us?

• Australian owned and operated

• Supportive team with a great culture

• Opportunity to grow within a respected and expanding organisation.

If you thrive on delivering exceptional customer experiences and resolving product-related issues, we’d love to hear from you.

Apply now and become part of a team that values quality, integrity, and customer satisfaction.

Your new company

• Booking and tracking couriers and transport
• Monitoring delivery milestones and resolving delays
• Assisting with reporting and data entry
• Supporting account managers with backend admin
• Proactively identifying and resolving issues before they escalate
• General office and customer service support during peak periods

• Previous experience in logistics or warehousing customer service
• Strong attention to detail and a proactive, can-do attitude
• Ability to multitask and prioritise in a fast-paced environment
• Confidence using systems like Excel, MYOB, SAP, or similar
• A flexible and collaborative mindset - no task is too big or small

• Immediate start in a supportive, down-to-earth team
• Flexible part-time hours to suit your schedule
• Opportunity to contribute during a high-growth period
• Potential for extension or transition into a permanent role
• A workplace that values initiative, personality, and team spirit

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to courtney.ham@hays.com.au , or call Courtney Ham on 02 8763 5632.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Employment Type: Full Time, Temporary 12 months with the possibility of extension and or permanency
Classification: Senior Officer Grade B (PN 21086)
Salary: $146,705 - $164,506 (Plus 12% Super)
Location: Canberra Hospital, Garran
Section: Infrastructure and Health Support Services
Closing Date: 28th October 2025

What can we offer you:

• Competitive pay rates and excellent working conditions within a tertiary hospital.
• Salary Packaging with many options that provide full fringe benefits tax concessions.
• Flexible working conditions.
• Access to Employee Assistance Program.
• Access to discounted gym membership.
• Access to onsite Physiotherapists.
• Onsite cafes, staff cafeteria, pharmacy and gift shop.

The Protective Security Project Director position works within Operational Support Services, a section of the Infrastructure and Health Support Services branch (see below summary).




The Protective Security Project Director will take the lead in implementing actions that support CHS application of the ACT Protective Security Framework (PSF) and Security of Critical Infrastructure (SOCI) legislation.




The position will also assess undertaken security risk assessments at both enterprise and campus levels and develop associated risk action plans.


For more information regarding the position duties click here.

Please note prior to commencement successful candidates will be required to:

• Undergo a pre-employment National Police Check.

To Apply:

Please apply online by submitting a copy of your CV along with a 3-page Response addressing each Selection Criteria, listed in the Position Description.

***Please note applications submitted via an agency will not be accepted for this position***





Canberra Health Services (CHS) is focussed on the delivery of high quality, effective, person centred care. It provides acute, sub-acute, primary and community‐based health services, to the Australian Capital Territory (ACT) and surrounding region. More information can be found on the .



Our Vision: creating exceptional health care together
Our Role: to be a health service that is trusted by our community
Our Values: Reliable, Progressive, Respectful and Kind



CHS is committed to workforce diversity and to creating an inclusive workplace. As part of this commitment, we welcome applications from all diversity groups. Aboriginal and Torres Strait Islander peoples, people with disability and people who identify as LGBTQIA+ are particularly encouraged to apply.



The new state-of-the-art Building 5 is now officially open at Canberra Hospital. This 44,000sqm, nine-storey facility, the largest healthcare infrastructure project in the Territory's history, delivers cutting-edge acute clinical services. Building 5 seamlessly integrates with existing campus buildings, ensuring smooth public access, patient transportation, and efficient logistics.



If you would like further information regarding this opportunity, please contact Chris Tarbuck at (02) 5124 7913 or at .

Are you passionate about supporting people to maintain safe and secure housing? Do you thrive in a detail-oriented role where your administrative and communication skills make a real difference? If so, we’d love to hear from you!

We are seeking an Operations Support Officer to join our dedicated team. In this role, you’ll work closely with staff, clients, and advocates to provide essential support across tenancy management, rent reviews, financial processes, and data systems.

Key responsibilities of this role include:

·         Provide advice and assistance to clients and staff to help sustain tenancies in line with relevant legislation, policies, and procedures.

·         Play a pivotal role in our rent review process.

·         Assist with Rent Start Bond Loan processes and ongoing bond payment arrangements.

·         Manage daily finance payment uploads and imports.

·         Review and improve operational processes and policies to enhance efficiency and accuracy.

·         Provide high-level administrative support to the Operations Manager, including data analysis and preparation of reports (e.g. Board Reports).

Who we are looking for:

·         Strong interpersonal skills and communication skills with a client-focused approach.

·         High attention to detail and the ability to manage conflicting priorities.

·         Experience in social housing is desirable.

·         Proficiency in data entry and reporting.

·         A collaborative team player who thrives in a dynamic environment.

Who we are:

Homes North is a highly reputed not-for-profit organisation with offices in the New England North West of NSW, who make it our business to create secure, affordable and sensitively managed housing opportunities for low income households. 

Our vision is that every community member on a low-to-moderate income in the New England North West region has a secure place to call home, which they can independently sustain into the foreseeable future.  This vision recognizes the continuum of housing needs - from emergency and short-term accommodation to address homelessness, through supported and community housing, and over long-term pathways to secure and affordable home ownership.

Benefits of working for Homes North:

Discover the exciting world of Homes North, where we prioritize the well-being and satisfaction of our valued team members. As a company at the forefront of the housing industry, we understand that a motivated and content workforce is the cornerstone of success. That's why we take pride in offering a comprehensive range of benefits that go beyond the ordinary, ensuring our employees thrive both personally and professionally.

Some of these include:

• The opportunity to work as part of an organisation that makes a difference in people’s lives

• Supportive, family friendly culture

• Flexible Working Arrangements considered

• Professional development opportunities

• Employee Assistance Program

• Wellbeing portal

• Benefit options with various savings (financial and non-financial)

• Flexible Start and finish times

• Tax concessions through salary packaging that increase your take home wages

• Attractive wages 

For a confidential discussion please contact Chloe Ballantine on 0267725133 Alternatively, please email enquiries to people_culture@homesnorth.org.au

Please note we are unable to accept applications sent directly via email. Please be sure to apply through SEEK to be considered.

Applications Close 4th November 2025

Guiding the future of NSW education 

Position details

• Clerk Grade 5/6
• Temporary, full-time role of up to 2 years with possibility of extension
• Close to Wynyard station & hybrid work arrangements available

About us

At the NSW Education Standards Authority (NESA), we’re dedicated to carrying out meaningful work that drives improvements and elevates student achievement across NSW, now and into the future.

We accomplish this by supporting all school sectors with high-quality syllabuses, assessment (including managing the HSC and NAPLAN), teaching standards (e.g., accrediting teachers) and school environments (including setting and monitoring school standards).

NESA is a unique organisation in NSW (of around 740FTE staff) with significant state-wide impact, visit our website to learn more about the important work we do.

About the role

The ICT Administration Officer provides high-level executive and administrative support to the Chief Information and Digital Officer (CIDO) and the ICT senior leadership team. You’ll play a key role in ensuring the smooth running of daily operations from coordinating governance activities and managing executive approvals to supporting people, culture, and procurement functions across the directorate.

Working closely with senior leaders in a high-performing, change-driven directorate where no two days are the same, the role offers autonomy, a mix of executive support and project coordination, and the chance to contribute to continuous improvement and uplift activities across the ICT function.

Stepping into a pivotal support role within a high-impact directorate at the heart of digital transformation you’ll gain exposure to cross-functional operations, contribute to strategic improvement projects, and work in a supportive environment that values initiative, collaboration, and professional growth.

If you’re an experienced executive or administrative professional who enjoys variety, thrives in a fast-paced environment, and loves making things happen, we’d love to hear from you.

On a day-to-day basis you will be responsible for:

• Leading and supporting one direct report, fostering a collaborative, professional, and positive working culture.
• Providing high-level executive support to the CIDO and ICT senior leaders, including diary and email management, meeting coordination, and stakeholder liaison.
• Coordinating governance activities such as agendas, minutes, and action tracking to ensure timely follow-up and accountability.
• Drafting and reviewing correspondence, memos, and briefing materials, and managing approval workflows and e-signature processes.
• Supporting procurement activities, including requisition preparation, workflow tracking, and compliance with policies and procedures.
• Assisting with financial operations such as budget monitoring, invoice processing, and expenditure tracking.
• Overseeing the CIDO calendar for ICT leadership, events and meetings, aligning closely with the Deputy CEO’s office.
• Acting as a key point of contact for the ICT directorate (approximately 150 staff), managing enquiries and supporting staff engagement initiatives.
• Contributing to business improvement and operational uplift projects, helping streamline processes and enhance internal capability.

Our ideal candidate is an individual who is not only highly organised and detail-oriented, but also self-motivated and forward-thinking - someone who anticipates needs, solves problems before they escalate, and keeps things running seamlessly behind the scenes.

In addition, you will bring:

• Proven experience delivering high-level executive and administrative support in a complex, fast-paced environment (experience in ICT, finance, or the public sector will be highly regarded).
• Strong experience using Microsoft Teams, Word, PowerPoint and Excel.
• Excellent communication and relationship management skills, with the ability to liaise confidently across all levels of the organisation.
• Demonstrated ability to manage competing priorities, shifting deadlines, and sensitive information with discretion and professionalism.
• Experience supporting governance, financial, and procurement processes, ideally within a government or corporate setting.
• A proactive, practice-driven approach - someone who enjoys continuous improvement and helping shape how things are done.

Note: A current NSW Working with Children Check (WWCC) clearance for paid employment is required before commencing in this role. It is not required at the application stage. The cost of the WWCC clearance is the responsibility of the successful applicant.

We invite you to download the role description for additional information on the position.

At NESA you'll benefit from:

•    An organisation where your contribution has a big impact
•    An enviable CBD location (all modes of transport nearby, and excellent coffee and eateries) with refurbished offices
•    Flexible working arrangements and generous leave entitlements
•    Access to discounted health and fitness memberships via Fitness Passport, an employee assistance program and annual flu vaccinations
•    Salary packaging options
•    Working in a purpose driven and ethical organisation with committed colleagues

Ready to join us?

Select apply and attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 2 pages). Also address the 2 targeted questions below in your online application:

1.    Describe a time when something didn’t go to plan. What steps did you take to manage the situation, and what was the outcome?

2.    How do you respond to feedback, and how has it helped you develop in your work? Provide an example.

Advice on applying for NSW Public Sector roles

If you need reasonable adjustments for the recruitment process and workplace, please reach out to recruitment@nesa.nsw.edu.au.  

Close date: Monday, 20 October at 11.59pm AEST

Thank you for your interest, we look forward to receiving your application.

Important information

We particularly welcome applications from Aboriginal and Torres Strait Islander people, people with disability, people of all ages, genders, cultural and linguistic backgrounds, the LGBTQIA+ community, veterans and refugees. 

Visa sponsorship is not available for this position. For ongoing roles, you must be an Australian or New Zealand citizen or an Australian Permanent Resident. Australian Temporary Residents may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

A Talent Pool (valid for 18 months) may be created for future ongoing and temporary roles.