Employment Type: Permanent Part-Time (20–30 hrs/week, flexible)

Location: Remote (Australia-based only)

Reports to: Principal Case Manager

Salary: $35–$40 per hour + performance bonuses tied to KPIs

I’m hiring a reliable, detail‑oriented Administrative Assistant to support a case management business specialising in injury management. Your precision and organisation will directly enable me to focus on billable work and client outcomes.

• Manage calendars, inboxes, and schedules

• Convert emails/notes into actionable tasks tracked via the app

• Draft reports and maintain digital filing systems

• Track deadlines and ensure timely follow‑up

• Review and update procedures for accuracy

• My schedule reflects urgency, importance, and relevance

• Important and urgent tasks are completed on time

• All jobs are tracked in the app task list

• I attend appointments prepared and on time

• Administrative burden is minimised (no chasing of addresses, phone numbers, meeting details, etc.)

• Arrives early or on time to meetings

• Reads and acknowledges Google Chat promptly when rostered

• Responds to urgent emails within 24 hours (phone or email)

• Responds to routine emails within 72 hours

• Responds to non‑urgent emails within 1 week

• Converts all emails into actionable tasks tracked via the app

• Maintains consistent format, font, and style in reporting

• Corrects spelling, grammar, and punctuation errors in all documentation

• Answers phone promptly during work hours

• Strong organisational skills and attention to detail

• Assertive communicator with excellent written English

• Proficiency in Microsoft 365 and Google Workspace

• Honest, task‑oriented, and able to work independently

• Experience in healthcare, insurance, or compliance‑driven industries (desirable)

• $35–$40 per hour + performance bonuses

• Permanent part‑time stability (25–38 hrs/week)

• Flexible remote work arrangements

• Direct impact on case management efficiency

• Exposure to compliance‑driven healthcare/insurance processes

Please submit your resume and a short cover letter explaining how you keep things organised and error‑free. Applications without a cover letter will not be considered.

• Pay rate: $37.80 + super ($42.95 including super)
• Northbridge Location / Hybrid Working
• 4 Month Contract position | Work with a high-performing team

We’re partnering with a major player in the telecommunications space to find a skilled Customer Service/ Service Alerts Optimiser. This is a dynamic, hands-on role focused on coordinating field service appointments, managing daily work orders, and ensuring exceptional customer outcomes.

About the Role:

As a Service Alerts Optimiser, you’ll be responsible for managing day-of-service activities to make sure customer appointments are met and field technicians are fully supported. You'll monitor high-priority work orders, respond to real-time events, and collaborate closely with internal teams and field staff.

Key Responsibilities:

• Receive inbound calls and make outbound calls (not sales), obtain necessary information, and utilise generalist knowledge to take appropriate action

• Monitor and re-prioritise daily work orders and technician schedules

• Identify and manage at-risk appointments or service delays

• Complete pre-checks for site access, equipment, and technician readiness

• Respond to technician queries and coordinate schedule adjustments

• Support escalations and ensure timely resolution of critical appointments

• Analyse data to spot trends and prevent repeat service issues

About You

You’re organised, proactive and great under pressure. You know how to juggle tasks and think ahead, always keeping the customer experience in mind.

You’ll bring:

• Strong communication and customer service skills

• Strong problem solving abilities, especially in a fast-paced environment

• Being very resilient and adaptable, show initiative

• Ability to manage real-time risks and operational challenges

• A collaborative mindset and the ability to work across teams

What’s in it for you?

• Be part of a high-impact operations team

• National exposure in a large-scale field service environment

• Build your skills in service delivery, escalations, and schedule optimisation

• Supportive team and fast-paced work culture

Ready to jump into a role where your coordination skills can truly shine?

This role is not open to Working Holiday Visa Candidates as it could extend past 6 months – Sorry

Apply now or reach out for a confidential conversation.

• Location: Bassendean

• Monday to Friday

• Competitive hourly rate

About the Client

A global leader in wear-solutions for the resources sector, delivering engineered components and services that optimise mine productivity, extend equipment life and support sustainable operations.

About the Role

We are seeking a proactive and organised Site & Maintenance Planning Administrator to provide high-level administrative support to management, contractors, and visitors. This role is critical in ensuring smooth operations, reliable maintenance planning, and long-term sustainability of site facilities and equipment. You will support the Reliability Lead in managing maintenance activities, compliance, and documentation while driving process improvements across the site.

Key Responsibilities

• Schedule and track preventive maintenance, repairs, and inspections (MEX/CMMS)

• Manage maintenance requests and prioritise tasks to minimise production impact

• Maintain accurate maintenance records, reports, and budgets

• Process purchase orders, invoices, and accounts payable tasks

• Support contractors and vendors, including performance management and inductions

• Ensure compliance with safety regulations and implement site safety procedures

• Maintain asset inventories, logbooks, and replacement planning

• Assist with training, process improvements, and updating maintenance policies

• Provide reception and general administrative support to site stakeholders

Skills & Requirements

• Previous experience in maintenance planning or site administration

• Proficient in CMMS systems (MEX) and MS Office

• Strong organisational, communication, and time management skills

• Ability to work autonomously and collaboratively within a team

• Attention to detail and commitment to safety and compliance

How to Apply:

Click on the Apply button to submit your application or for more information please contact:

WorkPac Principal Consultant: Georgia Guy on(08) 6462 1147 or Georgia.Guy@workpac.com quoting the below reference number. Job Reference Number: 764J202586023

 About WorkPac

WorkPac is Australia’s largest privately owned workforce services business with over 1.3 million registered candidates. We offer tailored solutions in recruitment, skills and career development across Mining, Construction, Healthcare and more. Our consistent promise to both candidates and clients is that choosing WorkPac is always a ‘Good Move’.

At WorkPac, we recognise we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer, and we encourage applications from women and Indigenous people.

Agwest Machinery

Full-time | Geraldton, WA

Agwest Machinery is the largest AGCO dealer in Western Australia, with branches across the Wheatbelt and a proud reputation for delivering exceptional service and support to the farming community. We represent industry-leading brands including Fendt, Massey Ferguson, PTx Trimble and Gleaner, providing broadacre farmers with quality machinery and the expertise to back it up.

We are currently seeking a Branch Administrator to join our Geraldton team. This role is central to the efficient day-to-day operations of the branch, ensuring smooth coordination between our sales, service, and parts departments.

As a Branch Administrator, you will provide administrative and operational support across several key areas, including:

• Workshop Scheduling – assisting with job scheduling, coordinating parts for service jobs, aligning CRM and sales log information for deliveries, and liaising with technicians regarding training.

• Repair Order (RO) Management – managing technician times and input, reviewing open RO's, preparing and closing off RO's, and monitoring work in progress.

• Warranty – managing warranty claims to ensure timely and accurate submissions.

• Accounts Administration – processing debtor and creditor invoices, managing overdue accounts, and supporting branch accounts functions.

• Deal and Stock Management – administering deal packs and supporting stocktake processes for whole goods.

To be successful in this role, you will bring:

• Strong organisational and time management skills

• Excellent attention to detail and accuracy

• The ability to manage multiple priorities in a busy environment

• Effective communication and teamwork skills

• Previous experience in administration, scheduling, or accounts (preferred)

• Minimum 2 years' experience in administration, scheduling, or accounts within agricultural, automotive, or heavy machinery industries

• Proficiency with computer systems (CRM, Invoicing, Office & OEM Systems)

• Australian citizenship or permanent residency with unrestricted right to work in Australia

• A supportive, professional team environment

• The opportunity to work with market-leading agricultural machinery brands

• Competitive remuneration package and staff benefits

How to Apply: If you are a motivated individual with a passion for providing exceptional customer service in the agricultural industry, we would love to hear from you. Please submit your resume and a cover letter outlining your relevant skills and experience.

Agwest Machinery is an equal opportunity employer. We appreciate all applications; however, only candidates selected for an interview will be contacted.

The Role:

This is a part time position Tuesday - Friday 8:30am to 2:30pm with the ability to do closing (4:30pm) for holiday cover.

This role is office based within a small cohesive team, working from our Bibra Lake office which includes modern facilities and free onsite parking. Added benefit of our office generally being closed between Christmas and New Years.

We are looking for a vibrant, mature, self-motivated, detailed orientated person to join our growing team to ensure the smooth running of our office.  This newly created position will support our team members to provide a high quality of service to our customers and team members.

Key Responsibilities:

• Handle all front desk duties, telephone calls, emails and general queries

• Greeting clients and couriers at the office

• Filing and ad hoc duties

• Entering invoices using accounting software

• Data Entry in our CRM software

• Processing customers quotes, orders, invoice, payments and receipts

• Track stocks of office supplies and place orders when necessary

• Packing of orders for freight collection and managing the bookings for these

• Assist with checking in and packing away new stock arrivals 

• Assisting the Director and Office Manager with daily operations

• Keeping a clean working environment

About you:

• 2+ years’ experience as an office administrator or similar role

• Excellent organizational and time management skills

• A friendly and professional approach with our clients

• Familiarity with office management procedures

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office (Word & Excel), Emails & PDF’s.

• Experience with MYOB and Xero desirable

• Ability to work independently and in a team environment

About Us:

Signal to Noise Pty Ltd is a privately owned Australian company specializing in the supply and service of industrial radio remote control systems and AI cameras.  We pride ourselves in providing high quality workmanship and excellent customer service.

How to apply:

If you have the skills and experience, we are looking for then please submit your cover letter & CV via the Seek apply button.  Ensure that you have included a cover letter detailing your experience relevant to this role, current CV and relevant qualifications.

The successful applicant will have to have the correct work permit to work in Australia

About us

The Flyman SA is a Port Lincoln-owned pest & termite management business serving Eyre Peninsula, Whyalla and the Far North of the state. Every person in our team is a valued member and contributes to our culture. It's a place where people work hard, have fun and help each other. Customer service is everything, so we like to make sure we have staff who have us achieve that.

We are looking for a person who can help run a busy small business office in Port Lincoln. We would like someone with previous office administration experience, including invoicing, debtor control, scheduling and planning, and customer service. The person we would like will be able to help us improve our business, be pro-active in a small team, have a friendly & confident phone manner, and a high level of computer knowledge, plus be fun to work with.

Qualifications & experience

• Experience in office administration, including accounting software (ideally Xero) and other programs

• Good communication skills

• Knowledge of Eyre Peninsula

• Willingness to learn

• Ability to work in a small team and get along with people

• Dedicated to providing quality and exceptional service to clients

• A sense of humour and good attitude to life

Tasks & responsibilities

• Invoicing, debtor control and general administration duties

• Making sure we are complaint with all regulations, including licencing, health and safety and job completion

• Answering phone enquiries and emails, and responding to basic questions

• Staff scheduling and logistics - booking work for technicians (no cold calling)

• Helping customers and staff

• Prioritising what is important to operations

Benefits

• At least two full days in the office and three part days (negotiable)

• Modern equipment and programs to work with

• Opportunity to update systems and processes, and take control of administration for right person

• Full training will be provided but we'd like you to help us so we welcome your input too

For more information, call Chris Coote on 0427282037 or email chris@theflyman.com.au

Executive Assistant to the CEO

• Generous Super Contributions: Matched up to 5%

• Competitive salary: $101,013.12 per annum + Superannuation

• Public Service Holidays: Enjoy additional time off over Christmas

• Exclusive Staff Benefits: Access a range of perks

• Fulltime - Permanent position
  
  

The City of Bunbury is seeking an organised, proactive, and highly skilled Executive Assistant to the CEO to provide exceptional executive support and play a key role in the smooth and effective operation of the Office of the CEO.

This role requires someone who thrives in a fast-paced environment, maintains absolute confidentiality, and can confidently manage competing priorities while building strong working relationships across the organisation.

About the Role

As the Executive Assistant to the CEO, you will provide high-level administrative, research and advisory support. You will be responsible for ensuring the CEO is well-prepared, well-informed, and able to focus on strategic priorities.

The role also supports communication and coordination between the CEO, the Mayor, Councillors, Directors, and other internal and external stakeholders.

Key Responsibilities

You will:

• Provide high-level administrative and executive support, including travel, accommodation and event registrations for the CEO, and where required, the Mayor, Councillors and Directors.

• Undertake research into strategic topics, project opportunities and initiatives relevant to the CEO’s priorities.

• Maintain strong communication links between the CEO and the Mayor, Councillors, Directors, and senior leaders across the organisation.

• Prepare, collate and manage documentation requiring CEO signature or application of the Common Seal.

• Coordinate staff tenure service certificates and associated recognition programs in line with City policy.

• Draft correspondence, briefings, presentations and reports on behalf of the CEO.

• Prepare and review project updates, CEO KPI reporting, budget summaries and other strategic documents.

• Provide advice to the Office of the CEO on strategic projects and initiatives.

• Provide guidance, advice and recommendations to internal and external stakeholders on matters relating to the organisation on behalf of the CEO.

About You

We are looking for someone with:

• Demonstrated experience supporting senior executives or working in a high-level administrative role.

• Excellent written communication skills, including the ability to prepare correspondence, briefing notes and reports.

• Strong organisational and time-management skills, with the ability to prioritise and meet tight deadlines.

• High levels of professionalism, confidentiality and attention to detail.

• Strong interpersonal skills and the ability to build trusted relationships at all levels.

• A proactive approach with the ability to work independently and anticipate needs.

Why Join the City of Bunbury?

• Work directly with the CEO and senior leadership team

• Meaningful work that contributes to strategic outcomes for the City

• Flexible working options

• Generous superannuation contributions (up to 5% matched)

• Exclusive employee benefits and access to learning and development opportunities

How to Apply

If you’re ready to use your strengths in organisation and executive support to make a real impact, we’d love to hear from you!

Submit your Resume, Covering Letter, and a statement addressing the Essential Criteria via the City of Bunbury Careers Website. https://cityofbunbury.recruitmenthub.com.au/Vacancies/

Applications close on 7 December 2025. Late applications will not be accepted.

Applications submitted via the Seek website will not be considered.

For more information, refer to our How to Apply section on the website.

We’re committed to inclusion

The City of Bunbury is an equal opportunity employer and proudly encourages applications from all backgrounds. We welcome Aboriginal and Torres Strait Islander peoples, individuals with disabilities, culturally and linguistically diverse candidates, and members of the LGBTIQ+ community.

If you require any adjustments to the recruitment process, contact us at info@bunbury.wa.gov.au or call (08) 9792 7000.

• 8 positions available

• Level 3/4: $65,896- $84,002 per annum + 17% Superannuation 

• 3x Permanent/Continuing, full-time appointments available in The School of Engineering

• 1x Permanent/Continuing, full-time appointment available in The School of Medicine, Indigenous and Health Sciences

• 1x Permanent/Continuing, full-time appointment available in The School of Education

• 1x Permanent/Continuing, full-time appointment available in The School of Business

• 1x Permanent/Continuing, full-time appointment available in The School of Creative Arts and Humanities

• 1x Permanent/Continuing, full-time appointment available in The School of Law

The University of Wollongong (UOW) is a globally recognised institution celebrated for its innovative teaching, research excellence, commitment to access and profound community engagement. With 33,000+ students from 130+ nations, UOW is ranked among the world’s top 1% and is committed to delivering inclusive, future-focused education that equips graduates to lead in a rapidly changing world.

About the role

We are seeking nine School Operations Assistants to join teams across multiple Schools.

As a School Operations Assistant, you will help ensure the smooth and efficient operation of the School by providing high-quality administrative support.  Strong attention to detail, excellent communication skills, and the ability to follow established processes are essential.  You will also contribute to broader Faculty and School initiatives, working collaboratively within a supportive, multifunctional team to assist with operational activities and strategic projects. Previous experience in PA or EA roles and related skills will be highly regarded.

How to apply

Click on the ‘Apply Now’ button at the bottom of the advertisement. You’ll be prompted to submit a resume, and cover letter (of no more than 3 pages) summarising your skills and experience as they relate to the selection criteria located in the position description

For further information about these positions, please contact Tim Beniuk, tbeniuk@uow.edu.au 

Position description

 Closing date: Sunday 07 December 2025, 11:55 PM

Note: Visa sponsorship is not available for these positions.  Only candidates with valid work rights in Australia are eligible to apply.

 The University of Wollongong is committed to equality, diversity and inclusion. As an equal opportunity employer, and a recognised leader in gender equality, we encourage and welcome applications from a diverse range of backgrounds and people including: culturally and linguistically diverse, women, disability, LGBTIQ+, and Aboriginal and/or Torres Strait Islander Australians.

Looking to start a career in the business world…

BM&Y Chartered Accountants and Business Advisers are currently recruiting for a full time receptionist to join our West Perth Office team.

We require a candidate who is well-presented, self-motivated and can demonstrate a positive and proactive approach in all tasks provided.  

In this role you will be the first point of contact for our firm's valued clients and be a key team member in providing administration assistance to our business.

This role encompasses a wide variety of tasks including liaising with clients and team communication (including telephone, incoming and outgoing mail and banking duties), general clerical support (including scanning, filing of documents and maintaining our database).

The successful candidate must possess the following attributes:

• The ability to provide an efficient and courteous service to our team and clients 

• Willingness to learn, positive attitude and a proactive approach to your role

• An excellent phone manner

• Excellent computer skills including MS Office

• Professional image and well rounded communication skills

• Excellent attention to detail with the ability to multi task

Remuneration offered will be competitive based upon relevant work experience.

If you believe you have the skills and enthusiasm to fill this position successfully please submit your resume and cover letter through the Seek Portal by the 20th December 2025.

Only shortlisted candidates will be contacted.