We’re looking for a Scheduling & Customer Service Coordinator to keep our plumbers in the right place at the right time, keep clients in the loop, and keep the office calm when things get busy.

This is a full-time role based in Toowoomba, with plenty of variety, laughs and support.

What’s in it for you

• Full-time role in Toowoomba – no two days the same

• Competitive pay – we know good schedulers are worth their weight in gold

• Be the boss of the calendar (and, let’s be honest, probably the plumbers too)

• A supportive, fun work family who actually like each other

• Paid day off on your birthday

• BBQs, team events and the occasional Friday knock-off drink

• A boss who’s a real human, not a corporate robot

• Training in Simpro and Lana – we’ll get you flying if you haven’t used them before

What you’ll be doing

• Scheduling jobs in Simpro so our plumbers’ days run smoothly – no gaps, no double-ups

• Keeping clients updated via phone, email via Lana

• Being the friendly, calm voice on the other end of the line when things get busy

• Juggling priorities – urgent jobs, last-minute changes, weather dramas

• Staying one step ahead so our plumbers aren’t ever twiddling their thumbs

• Working closely with the Ops Manager to keep the day on track

• Helping out with phones and general admin when needed

You’ll be a great fit if you:

• Stay cool under pressure and enjoy a bit of organised chaos

• Have strong time management and organisational skills

• Are a people person – friendly, clear and helpful with clients and teammates

• Have an eagle eye for detail – nothing gets past you

• Are confident with computers (Simpro experience is a big bonus, but not essential)

• Are happy to pitch in when the phones go mad or someone needs a hand

• Experience in scheduling- customer service- reception or admin.

How to apply

Click “Apply” with your resume or a short summary of your work experience.

Only people with the right to work in Australia may apply.

Are you a hands on receptionist / administration assistant seeking casual work before Christmas?

Then look no further…. 

So what's in it for you?

• Work for global brand, in a big and buzzing office!!

• 2 x Temp contract positions available

• Mulgrave location - avoid the CBD!!!

• Free parking on site

• Monday to Friday, full time and part time hours available

• Attractive hourly rate on offer

• Commencing ASAP

The Company

Work for a leading global retail company at their head office located in Melbourne's Eastern suburbs. You will be part of a supportive and warm culture, with access to an on site cafe and free parking!!!

The Role

Reporting into a Senior Manager, we have two administrative roles available! One of the positions is a customer facing role where you will be the face of the company based on reception, and the other you will be responsible for coordinating mail room duties and assisting with loading dock operations.  

Your day to day duties will include but not limited to:

• Reception duties - answer phone calls, meet and greet visitors, organise couriers and meetings

• General administration and data entry tasks

• Sort and distribute store mail into appropriate pigeon holes

• Manage general deliveries for the entire office

• Consign parcels interstate and overseas

• Coordinate couriers for dispatches and deliveries

• Allocate incoming goods to relevant departments

• Liaising with internal departments regarding mail collection

What do we need from you?

The successful candidate will require the following:

• Proven experience working in a administration / reception / mail room position in a fast paced environment

• Tech Savvy with strong computer and Microsoft Office skills

• Polished presentation with a mature approach

• A self-starter - the ability to problem solve and create solutions

• Exceptional communication and organisation skills

• Enthusiasm and a professional "can-do" attitude

If you have what it takes, please apply now.

Interviews will be held immediately.

Good luck!

• Immediate Start

• Wangara Area

• $36 p/hr

IP Recruitment are currently looking for an experienced Sales Support/Admin worker to join our client’s team. This position will see you working within a large manufacturing company, position offers an immediate start, a minimum 38hrs per week and great long-term opportunities. You will be required to carry out various tasks including but not limited to:

• Taking phone orders

• Entering orders into the system

• Liaising with dispatch

• Calling existing clients

• Counter sales

• Filling and archiving works

• General office administration duties

To be considered for this role applicants will need to meet the following criteria:

• Hold a current Australian driver’s licence

• Have full work rights

• Have previous office admin experience

• Be able to work Monday - Friday 7am-3pm

• Have great written and spoken English

• Be looking for a long-term opportunity

If you meet the above, then apply now. For more information call the office during business hours on (08)61544678.

·         Location: Hemmant

·         Rate: $42.93/hr + penalties

·         Roster: Monday to Friday, weekly rotating shift times

About the Client

Our client is an Australian business, that manufactures and supplies 100% Australian-made steel reinforcing bar, mesh and accessories.

About the Role

This role is responsible for delivering exceptional customer service and sales support, ensuring orders are processed accurately and efficiently. You’ll be handling phone and email enquiries, assisting Account Managers, entering orders, managing purchase requests, and helping ensure on-time delivery for residential customers. This position suits someone organised, communicative, and confident in managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Build and maintain strong internal and external customer relationships

• Provide product information and technical advice

• Enter orders accurately and follow through to delivery

• Manage residential order correspondence and quotation requests

• Assist Account Managers and Sales Manager with customer requirements

• Process purchase orders for inventory and non-inventory items

• Manage despatch action reporting

• Investigate issues and escalate recommendations for approval

Skills and Experience Required

• Proven experience in a similar customer service or sales support role

• Strong communication and relationship-building skills

• Good computer literacy and accurate data entry

• Excellent organisational skills and attention to detail

• Ability to pass a police check

• Driver’s licence and reliable transport

How to Apply:

Click on the Apply button to submit your application or for more information please contact:

WorkPac Principal Consultant: Georgia Guy on (08) 6462 1147 or Georgia.Guy@workpac.com quoting the below reference number.

Job Reference Number: BSINDJ2025138367

About WorkPac

WorkPac is Australia’s largest privately owned workforce services business with over 1.3 million registered candidates. We offer tailored solutions in recruitment, skills and career development across Mining, Construction, Healthcare and more. Our consistent promise to both candidates and clients is that choosing WorkPac is always a ‘Good Move’.

At WorkPac, we recognise we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer, and we encourage applications from women and Indigenous people.

1 x School Administration Officer
Term-Time Only + 1 Week | 8am – 4pm | Commencing Term 4

Are you looking for a meaningful administration role that fits within school hours and terms? We are seeking a dedicated and organised School Administration Officer to join our welcoming school community on a, full time, permanent basis, starting Term 1, 2026. This position is ideal for a parent or carer, as it offers school holidays off. This role will be across 2 campuses in a supporting role

Position Summary:

• Hours: 8:00am – 4:00pm

• Schedule: School terms only, plus one week

• Type: Full time, permanent

• Location: Traeger Campus (Year 5-8)

• Location: Bath St Campus (Transition to Year 4)

Key Resposibilities:

• Maintain a welcoming environment with empathy towards students and sensitive circumstances

• Provide secretarial support to staff, including data entry, meetings.

• Accurately record students' attendance/absences using NT Catholic CES system

• Work collaboratively with all College staff to ensure specific outcomes are achieved, such as:

  • Student Reports / snapshot reports distributed

  • Assist the Curriculum Coordinator in managing internal systems (SACE, Accelerus, OARS, GradeXpert)

• Maintain a first aid kit, administer first aid to students and staff, as well as maintain a first aid certificate.

• Knowledge of Google Docs

• Duties as directed by the Principal or delegate

Ideal Candidate:

• A warm and approachable communicator with a strong sense of empathy

• Highly organised with excellent attention to detail

• Comfortable using a range of digital systems and platforms

• Holds a current First Aid Certificate (or willing to obtain)

• Prior experience in a school or education environment is desirable

• Able to maintain confidentiality and work independently or as part of a team
  

Resource Industry Network (RIN) is a peak not-for-profit industry association representing companies actively engaged in the resources sector and those allied to it. We connect, develop, and promote our members to commercial decision-makers, peak bodies, and government representatives across the resources sector. Our team works collaboratively to support industry growth and deliver a high-quality program of events, advocacy, and member services.

We are seeking a proactive and organised Administration Officer to join our small, dedicated team in Mackay. This part-time role is perfect for someone who thrives in a dynamic environment and enjoys supporting both operational and events-focused responsibilities.

About the Role

As the first point of contact for RIN members and visitors, you’ll help ensure the smooth day-to-day running of the office and uphold a professional and welcoming environment. You will provide essential administrative and operational support, assist with coordinating large-scale and monthly events, maintain accurate records, support basic financial administration, and contribute to delivering exceptional experiences to our members and partners. You will also play a key role in supporting RIN’s exciting and innovative annual events program. Event organisation experience is highly regarded.

Key responsibilities:

• Provide reception support and member assistance

• Perform general office administration and accurate data entry

• Support the coordination and delivery of RIN’s monthly and major events alongside our Events Officer

• Maintain records and assist with financial administration

• Contribute to daily operational tasks within the organisation

• Work collaboratively within a small, resourceful team

• Completing MSIC applications

What you’ll bring to the team:

• Strong attention to detail

• Excellent communication and organisational skills

• Accuracy in data entry and record keeping

• Financial administration skills

• Ability to work well under pressure

• High level of initiative and a positive, solutions-focused attitude

• Strong computer skills (Microsoft 365, Canva, Myob)

• Willingness to learn CRM and SaaS database systems

• A collaborative mindset and willingness to support across the organisation

 
Must be eligible for a Maritime Security Identification Card (MSIC).

• Pay rate: $37.80 + super ($42.95 including super)
• Northbridge Location / Hybrid Working
• 4 Month Contract position | Work with a high-performing team

We’re partnering with a major player in the telecommunications space to find a skilled Customer Service/ Service Alerts Optimiser. This is a dynamic, hands-on role focused on coordinating field service appointments, managing daily work orders, and ensuring exceptional customer outcomes.

About the Role:

As a Service Alerts Optimiser, you’ll be responsible for managing day-of-service activities to make sure customer appointments are met and field technicians are fully supported. You'll monitor high-priority work orders, respond to real-time events, and collaborate closely with internal teams and field staff.

Key Responsibilities:

• Receive inbound calls and make outbound calls (not sales), obtain necessary information, and utilise generalist knowledge to take appropriate action

• Monitor and re-prioritise daily work orders and technician schedules

• Identify and manage at-risk appointments or service delays

• Complete pre-checks for site access, equipment, and technician readiness

• Respond to technician queries and coordinate schedule adjustments

• Support escalations and ensure timely resolution of critical appointments

• Analyse data to spot trends and prevent repeat service issues

About You

You’re organised, proactive and great under pressure. You know how to juggle tasks and think ahead, always keeping the customer experience in mind.

You’ll bring:

• Strong communication and customer service skills

• Strong problem solving abilities, especially in a fast-paced environment

• Being very resilient and adaptable, show initiative

• Ability to manage real-time risks and operational challenges

• A collaborative mindset and the ability to work across teams

What’s in it for you?

• Be part of a high-impact operations team

• National exposure in a large-scale field service environment

• Build your skills in service delivery, escalations, and schedule optimisation

• Supportive team and fast-paced work culture

Ready to jump into a role where your coordination skills can truly shine?

This role is not open to Working Holiday Visa Candidates as it could extend past 6 months – Sorry

Apply now or reach out for a confidential conversation.

Employment Type: Permanent Part-Time (20–30 hrs/week, flexible)

Location: Remote (Australia-based only)

Reports to: Principal Case Manager

Salary: $35–$40 per hour + performance bonuses tied to KPIs

I’m hiring a reliable, detail‑oriented Administrative Assistant to support a case management business specialising in injury management. Your precision and organisation will directly enable me to focus on billable work and client outcomes.

• Manage calendars, inboxes, and schedules

• Convert emails/notes into actionable tasks tracked via the app

• Draft reports and maintain digital filing systems

• Track deadlines and ensure timely follow‑up

• Review and update procedures for accuracy

• My schedule reflects urgency, importance, and relevance

• Important and urgent tasks are completed on time

• All jobs are tracked in the app task list

• I attend appointments prepared and on time

• Administrative burden is minimised (no chasing of addresses, phone numbers, meeting details, etc.)

• Arrives early or on time to meetings

• Reads and acknowledges Google Chat promptly when rostered

• Responds to urgent emails within 24 hours (phone or email)

• Responds to routine emails within 72 hours

• Responds to non‑urgent emails within 1 week

• Converts all emails into actionable tasks tracked via the app

• Maintains consistent format, font, and style in reporting

• Corrects spelling, grammar, and punctuation errors in all documentation

• Answers phone promptly during work hours

• Strong organisational skills and attention to detail

• Assertive communicator with excellent written English

• Proficiency in Microsoft 365 and Google Workspace

• Honest, task‑oriented, and able to work independently

• Experience in healthcare, insurance, or compliance‑driven industries (desirable)

• $35–$40 per hour + performance bonuses

• Permanent part‑time stability (25–38 hrs/week)

• Flexible remote work arrangements

• Direct impact on case management efficiency

• Exposure to compliance‑driven healthcare/insurance processes

Please submit your resume and a short cover letter explaining how you keep things organised and error‑free. Applications without a cover letter will not be considered.

Genovex is growing, and we’re looking for a motivated and highly organised Office Administrator to join our team immediately. This role is perfect for someone who enjoys keeping an office running smoothly, loves supporting a busy team, and brings a polished, professional approach to reception and admin tasks.

• Be the first point of contact — greet visitors and answer calls with confidence and professionalism.

• Provide day-to-day administrative support across the business.

• Maintain digital filing systems and assist with updating business processes.

• Coordinate office supplies and ensure common areas and meeting rooms are tidy and well-equipped.

• Help streamline office workflows and suggest improvements where needed.

• 2+ years’ experience in administration, office support or a similar role.

• Strong organisational skills and excellent attention to detail.

• Confident communication and a friendly, professional demeanour.

• Proficiency in Microsoft Office (including MS Teams).

• A proactive attitude and the ability to work independently and as part of a team.

• Supportive, collaborative team culture

• Opportunity to shape and improve office processes

• Fast-paced environment with room to grow

If you’re ready to join a modern, forward-thinking organisation and make an immediate impact, we’d love to hear from you.