Purchasing Administrator
Location: Newcastle, 1 WFH day post training
Rate: Flexible pending experience
Type: Temp to perm, ASAP start
Hours: Full-time

This role may be advertised by multiple agencies. By applying to this role, you agree to Hays representing you for this opportunity.

Your new role
Your day-to-day responsibilities may include:

• Providing procurement and purchasing support
  
• Managing Vendor onboarding
  
• Managing Master Data of Vendors in SAP
  
• Converting approved purchase requisitions into purchase orders
  
• Collaborating with the procurement, inventory, and accounts teams
  
• Managing inboxes, generating reports, and performing various administrative tasks
  
• Engaging with stakeholders and delivering excellent customer service
  

What you'll need to succeed

• Previous experience in a purchasing role or similar (essential)
• Ability to work autonomously and show initiative
• Excellent communication skills, ability to build relationships with various stakeholders
• Ability to prioritise workload, adaptable and happy to assist with ad hoc tasks
• Exceptional organisational and planning skills with strong attention to detail
• Tech-savvy with proficiency in SAP and Microsoft Office Suite.
  
  

• Potential temp to perm role!
• Working with a friendly and established team
• Competitive pay rate and weekly pay cycle
• Receive ongoing support from your consultant at Hays
  
  

Showroom Customer Service Consultant

Location: Victor Harbor, SA
Hours: Monday – Friday, Full Time Permanent
Reporting to: Diana Phillips – Regional Retail Manager

About the Role

This role is a blend of customer service and administration (approximately 60/40). You will support clients in finding Assistive Technology that enhances mobility and independence, while also managing the administrative processes that make this possible.

On any given day, you might be:

• Demonstrating products in the showroom with clients and therapists,
• Preparing quotes and processing orders,
• Managing online and email enquiries, and
• Liaising with funding bodies to ensure client needs are met efficiently.

The role requires strong attention to detail, accuracy with data entry, and confidence in working across multiple software systems.

Key Responsibilities

• Provide face-to-face and online customer service, ensuring a positive client experience.
• Accurately prepare and process quotes, orders, and funding documentation.
• Navigate multiple computer systems (web-based and proprietary) to manage enquiries and records.
• Respond promptly to email and online enquiries in a professional manner.
• Liaise with therapists, government funding agencies, and clients to coordinate timely solutions.
• Maintain showroom presentation and stock as required.

Skills & Qualifications

• Minimum typing speed of 30wpm with strong computer literacy (essential).
• Previous customer service or administrative experience preferred.
• Excellent written and verbal communication skills.
• Ability to remain composed in a fast-paced, high-volume environment.
• Strong organisational skills with attention to detail and accuracy.
• Willingness to obtain relevant checks (Police/NDIS Worker Screening).

Benefits

• Employee discounts on Aidacare health equipment products and services.
• Quarterly incentive scheme.
• Employee Assistance Program (mental wellness support).
• National benefits program (retail, insurance, gym and more).
• Comprehensive training program to equip you for success.

About Aidacare

Aidacare is a national leader in the Healthcare Equipment industry, with over 1,300 staff across 90+ locations. We pride ourselves on innovation, excellence, and supporting our clients to live more independently.

How to Apply

If you’re organised, tech-savvy, and enjoy helping people, we’d love to hear from you. Please click “Apply Now” to join our Victor Harbor team and make a real difference.

FASTEST GROWN TRADE SERVICES GROUP.

About us

In today's fast-paced world, the value of reliability cannot be overstated. At Reliable Tradies, we're not just another trades company; we're a promise. A promise of quality, consistency, and trustworthiness. Here's why you'd want to be a part of our legacy: We offer electrical, solar, air-conditioning and plumbing services to the greater Brisbane area.

🔧 Unwavering Commitment to Quality: Our name isn't just a title; it's a testament to our dedication. Every project we undertake is a reflection of our commitment to excellence.

🌱 Growth Opportunities: We believe in nurturing talent. With us, you won't just find a job; you'll find a career path. We invest in training, development, and opportunities for advancement.

🤝 Team Spirit: At Reliable Tradies, you're not just an employee; you're family. We foster a collaborative environment where every voice matters, and every hand is appreciated.

🌍 Community Impact: We're not just building structures; we're building communities. Our projects aim to enhance the lives of those who live and work in them, and we take pride in our positive impact.

💡 Innovation and Adaptability: The world of trades is ever-evolving, and so are we. We're at the forefront of adopting the latest techniques, tools, and technologies, ensuring our team is always ahead of the curve.

🏆 Recognition and Rewards: Your hard work won't go unnoticed. We celebrate achievements, big or small, and ensure that dedication is met with due recognition and rewards.

Key Responsibilities:

1. Answer, screen, and forward multiple incoming phone calls utilising CRM.

2. Greet and welcome customers with a warm and friendly demeanour.

3. Follow procedures and policies.

4. Respond to incoming support requests via phone, email or chat.

5. Streamline administration processes.

6. Handle administrative requests and queries from senior managers.

7. Schedule on-road technicians to attend jobs in a highly efficient scheduling system.

8. Maintain a tidy and organised office area.

9. Assist with various administrative tasks such as filing, photocopying, and data entry.

10. Experience with CRM system platforms i.e Servicetitan, simpro or similar job management software
    

What We're Looking For:

• Have a Can-Do attitude with regard to phone answering and job follow-up for bookings, quotes, and collections.

• Previous experience in a coordinator or trade and service industry would be valuable.

• Provide financial reports.

• Excellent ability to build rapport with others.

• Proficient office software (e.g., MS Office, Google Suite).

• Ability to multitask and prioritise tasks.

• A keen eye for detail.

• Team player who loves a challenge.

• Be confident in outbound calling i.e customer satisfaction calls.

• Trade background is a bonus!

• Must possess Australian work rights for this position.

Benefits:

• Competitive salary with performance-based bonuses

• Comprehensive training and development opportunities.

• Business Hours of operation - 9am - 5pm Mon - Fri

• To $80,000 package + Commissions
• Work directly with a Partner of a leading agency
• Join a powerhouse agency making waves in the region
• Glenmore Park Location

• Maintain and organise the agent's schedule, including calendar management, meetings, and appointments.
• Handle phone calls, emails, and general correspondence on behalf of the agent.
• Support buyer and vendor communication, ensuring prompt responses and follow-ups.
• Prospecting for new clients.

• Ideally some exposure to real estate, but if not, then solid experience in admin / customer service roles
• Have, or be willing to undertake a Real Estate Certificate of Registration
• Be an effective, engaging communicator.

• Solid base + bonus structure pending experience
• Work alongside one of Penrith Greater Region's leading agents.
• A supportive, collaborative team environment
• An office that promotes a positive working environment, and providing luxury service

We only interview the best candidates and if you are successful, you will enjoy the following benefits:

1. Continual professional and personal growth as you learn more about our exciting business

2. A supportive working environment where we value the contribution of our people and are committed to seeing you develop to your full potential.  

3. Flexible start time start between 7 am – 9 am  

4. A fun working environment where laughter is compulsory and long faces are banned. 

We are a facade cleaning and maintenance company, helping many high-rise buildings in southeast QLD and NSW. We are known for our excellent levels of customer service and ability to fix problems that other companies can’t or won’t.  As a result, the business has grown, and we have decided that it is time to get some help – but we only want the best help!  Are you good enough?

We are recruiting for a full-time Office Manager who will be responsible for assisting the owner to ensure all office activities are completed in a timely, accurate and professional manner. You will be working in an office with the owner, operations manager, sales manager and an estimator.

You may currently be working for another Trade Business and be looking for a new challenge.  

Wherever you currently are, this is what you must be able to do to qualify to work here:

• Exceptional organisational skills and find enjoyment in putting order into things. 

• Have knowledge and experience in Payroll, Accounts Payable and Receivable processing and entering and generating invoices.

• Have knowledge and experience with P&L, Balance Sheet, Cashflow Forecasts and Budgeting.

• Review all invoices and bills, and ensure they are correct before paying them.

• Have excellent customer service skills and phone manner, and communicate effectively with clients.

• Communicate effectively with the Director regarding ordering and job progress.

• Ensure all tax obligations are met (GST/PAYG) and manage staff leave.

• Assist with marketing activities (e.g. mailing letters, customer database, social media etc.)

• Strive towards always producing high-quality work in an appropriate time frame.

• Have fun, enjoy and be proud of what you achieve in your working day.

• Be motivated and help your team to meet timelines and uphold our professional image.

• Have a minimum of 2 years’ experience in an office administration role (for a Trade Business will be an advantage.)

• Be very experienced using XERO, Hubdoc, and Gmail.

• Be a master with spreadsheets (Google & Excel)

• Have a driver's licence

If you DIDN’T ANSWER YES to ALL of the skills above then please don’t apply for this job…

Other skills that would be beneficial:

• Experience in SimPro

• Experience in Hubspot

• Experience in HR-related tasks (eg hiring, onboarding etc)

• Experience working for a ISO accredited company

• Experience in setting up systems and procedures in other businesses

You will be working for a company that puts its team first and really wants everyone to succeed. You will have freedom in your work without being micromanaged. 

We will provide training for the position. However, you will need to be a highly determined person who efficiently and effectively completes their tasks on time and as directed. 

We are a growing business, so everything isn’t perfect, but we are always trying to do great work and improve. 

If you think you have what it takes to join our team, then apply via this ad ONLY with a copy of your CV and a brief cover letter (with a photo) telling us why you are the person for the job. Note we don’t really care about the photo, but it does show us that you are thorough, can take direction and want the job. 

We are looking for someone full-time for 40 hours a week. We want you to have a good work-life balance and do not expect or need you to work more than those hours. 

PS if you want to see some of the stuff we do, check out our Instagram @ropeaccesstechnicians

Job Summary

This is a busy role and you will be responsible for support the internal team, customers and suppliers, ensuring the office runs smoothly and the customer accounts are well managed. This is a fantastic opportunity for someone who enjoys a fast-paced role with variety in their day-to-day tasks.

Client Details

Our client is a leading FMCG Manufacturing and wholesale business, specialize in high-quality products from premium local and international suppliers. Known for their commitment to authentic quality, customer service, and operational excellence, the company prides itself on supporting both its team and clients with reliability and professionalism.

Job Description

• Provide general administrative and office support across the team.

• Process and manage customer orders using Microsoft Business Central.

• Prepare and submit proposals for tenders.

• Upload and maintain product information in customer portals.

• Organize site visits and attend customer meetings.

• Support the General Manager across different activities when required.

Ideal Experiences & Requirements

• Experienced in FMCG and wholesale preferred.

• Strong organizational skills with attention to detail and ability to multitask.

Offer & Benefits

• Competitive salary package of $65k, to up to $70k + super depending on experience.

• Career progression opportunities. Join a growing company

• Parking onsite available. Strathfield area location

How to apply

Please apply directly.

• Coordinating and scheduling assessments and audits
• Sending assessment schedules, action plans and correspondence
• Monitoring upcoming and overdue assessments and following up as required
• Managing client records and maintaining accurate data in the CRM
• Preparing invoices and monitoring debtors
• Processing contractor invoices
• Taking calls from prospective clients and preparing fee proposals under direction
• Providing reliable administrative and relationship management support to auditors and internal certification staff
• Supporting clients to ensure they receive a well-organised, timely and professional service  

• A tertiary qualification in Business or a related discipline
• Previous experience within an organisation with an integrated management system or ISO/AS certification
• Minimum five years’ experience in administration, coordination or client management
• Strong written and verbal communication skills
• High level proficiency in Microsoft Office, including Outlook, Word, Excel and Teams
• A proactive mindset, confidence engaging with clients and a genuine interest in systems and processes

• Approximately 24 hours per week across three days
• Either Mondays or Fridays are essential, with the other two days negotiable
• A salary of $45,000 + superannuation (equivalent to $75,000 + super full time)
• A stable and well-established business with strong processes
• Leaders who trust their staff and avoid micromanagement
• Free use of a fully equipped gymnasium
• A great Melbourne location with excellent access to public transport  

Executive Assistant to Chairman – Mining Project (Bilingual Chinese/English)

Full-time | On-site | Beaconsfield, Tasmania

We are seeking a highly capable Executive Assistant to the Chairman to support the efficient operation of our gold mine management, project coordination, and communication activities.

This role will serve as a critical bridge between the Chairman, senior management, engineering teams, contractors, and external stakeholders.

About the Role

The Executive Assistant will provide high-level administrative, coordination, and operational support to the Chairman, ensuring smooth communication and efficient progress across all departments involved in the gold mine redevelopment project.

The role involves project tracking, document and file management, internal and external communication, contractor coordination, and daily support for the Chairman and senior leadership team.

The ideal candidate is proactive, detail-oriented, bilingual in Chinese and English, familiar with mining communication environments (gold mining preferred), and able to work confidently in a dynamic mine-site setting.

Key Responsibilities

1. Executive & Project Coordination

• Track project progress and monitor key operational milestones for the Chairman.

• Prepare meeting briefs, summaries, and reports to support board-level decision-making.

• Organise meetings, prepare documentation, and facilitate communication between the Chairman, General Manager, and project teams.

• Follow up on meeting action items and ensure timely completion.

2. Communication & Liaison

• Act as a key communication link between the Chairman, management teams, engineering teams, and contractors.

• Coordinate the flow of information to ensure clear priorities and timelines.

• Communicate with government bodies, regulatory agencies, technical consultants, and investors as required.

3. Administration & Document Management

• Manage the Chairman’s calendar, appointments, and meeting schedule.

• Assist in preparing presentations, applications, contractor documents, and project reports.

• Maintain organised records for contracts, project progress, and documentation.

• Coordinate mine-site visits for contractors, consultants, and guests.

• Communicate with management teams to gather project updates and prepare weekly reports for the Chairman.

4. External Relations & Meeting Support

• Assist in organising board site visits, stakeholder meetings, and regulatory inspections.

• Prepare agendas, minutes, and follow-up action lists.

• Support the preparation of investor relations documents when required.

• Required Qualifications (Minimum 5 Years Experience)

• Experience in mining (gold mining preferred), or in executive assistant, administration, or coordination roles.

• Excellent communication, organisational, and multitasking abilities.

• Strong professionalism, confidentiality, and accountability.

• Ability to manage work independently and communicate confidently with executives, engineers, contractors, and regulatory bodies.

• Strong writing skills and experience using administrative systems.

Preferred Qualifications

• Experience in mining, construction, engineering, or heavy industry.

• Strong Chinese–English bilingual interpretation skills.

• Familiarity with WHS documentation, operational reporting, or project management processes.

• Ability to interpret technical materials and convert them into clear executive summaries.

• Experience supporting a board or senior executive team.

Why Join Us

• Work directly with the Chairman and play a pivotal role in a major gold mine redevelopment project.

• Long-term stability with potential career growth as the company expands.

• Exposure to multiple disciplines across mining operations, engineering, and project management.

• Diverse, meaningful work with real impact and high involvement.

Action Workforce are currently seeking multiple experienced Procurement Compliance Officers to join our team in Melbourne. 

Whats in it for you:

• Full-time hours paid at a casual rate
• $50+ per hour
• Weekly pay cycle
• Ongoing position with an opportunity for permanency for the right candidate
• Monday to Friday

Job Overview

The Procurement Compliance Analysts will review and validate purchase requisitions above defined thresholds across selected categories. The role ensures compliance with Procurement policy, Delegations of Authority, sourcing rules, preferred suppliers and No PO No Pay requirements.
Analysts will apply a standardised review checklist and action each requisition as approve, request more information or reject. They will work closely with sites, requesters, managers and category teams to support accurate, compliant and value-for-money purchasing.

Key Responsibilities

Purchase Requisition (PR) Review

• Review requisitions routed to Procurement Compliance.
• Apply checklist: value thresholds, quote requirements, attachments, category, DAL, supplier verification, post-service checks.
• Validate submissions in Consumables, Bins & Compactors, Logistics, Plant & Equipment, Site Services (FM), Construction & Maintenance, and other categories as required based on volume.
• Identify incorrect categories or incomplete information.
  Actioning PRs

Apply correct Approve / Hold / Reject codes.

• Provide feedback to users and keep register of comments.
• Ensure decisions align with procurement policy and risk/rate checks.
  Supplier, Contract & Quote Validation
• Assess quotes, scopes, rate cards, supplier choice and contract alignment.
• Confirm compliance with competitive sourcing requirements (1 quote / 2 quotes).
• Conduct simple RFQs for low-complexity, policy-driven purchases as required.
• Check mandatory, contracted or preferred supplier status.

Data & Governance

• Record and report on outcomes
• Flag recurring spend, catalogue opportunities or sourcing triggers.
• Identify No PO No Pay breaches and maintain audit integrity.

Stakeholder Engagement

• Challenge users constructively and provide procurement-aligned guidance.
• Communicate required actions (e.g. missing quotes, missing scope).
• Escalate high-value, high-risk or non-compliant requisitions.

Continuous Improvement

• Identify non-compliance trends and improvement opportunities.
• Support process streamlining and procurement initiatives.

Required Skills & Experience

Technical / Procurement

• 2+ years in procurement, buying, contracts, commercial analysis or category support.
• Understanding of FM, construction, logistics, plant and consumables categories.
• Ability to interpret procurement policy, DAL, contracts and rate cards.
• ERP/eProcurement experience (Coupa preferred).
• Strong ability to review quotes, scopes and supplier justification.

Analytical & Compliance

• High attention to detail and documentation accuracy.
• Strong judgement aligned with policy.
• Ability to question and challenge users professionally.

Interpersonal

• Clear written and verbal communication.
• Comfortable engaging with sites, managers and commercial teams.
• Able to manage workload in a fast-paced environment.

Tools & Systems

• Excel (intermediate), Monday.com (advantage), Coupa (advantage), ability to work with digital workflows/dashboards.

Who we are
As one of Australias largest Labour Hire Providers, we work with great companies all around Australia to give you the best opportunities to work when and where you want to.

At Action Workforce, we are committed to creating a safe and inclusive environment that values and respects diverse styles, backgrounds, experiences, and perspectives.

We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent, and people from diverse backgrounds to apply.

So its over to you. If you would like to join our team, APPLY now