Action Workforce are currently seeking multiple experienced Procurement Compliance Officers to join our team in Melbourne. 

Whats in it for you:

• Full-time hours paid at a casual rate
• $50+ per hour
• Weekly pay cycle
• Ongoing position with an opportunity for permanency for the right candidate
• Monday to Friday

Job Overview

The Procurement Compliance Analysts will review and validate purchase requisitions above defined thresholds across selected categories. The role ensures compliance with Procurement policy, Delegations of Authority, sourcing rules, preferred suppliers and No PO No Pay requirements.
Analysts will apply a standardised review checklist and action each requisition as approve, request more information or reject. They will work closely with sites, requesters, managers and category teams to support accurate, compliant and value-for-money purchasing.

Key Responsibilities

Purchase Requisition (PR) Review

• Review requisitions routed to Procurement Compliance.
• Apply checklist: value thresholds, quote requirements, attachments, category, DAL, supplier verification, post-service checks.
• Validate submissions in Consumables, Bins & Compactors, Logistics, Plant & Equipment, Site Services (FM), Construction & Maintenance, and other categories as required based on volume.
• Identify incorrect categories or incomplete information.
  Actioning PRs

Apply correct Approve / Hold / Reject codes.

• Provide feedback to users and keep register of comments.
• Ensure decisions align with procurement policy and risk/rate checks.
  Supplier, Contract & Quote Validation
• Assess quotes, scopes, rate cards, supplier choice and contract alignment.
• Confirm compliance with competitive sourcing requirements (1 quote / 2 quotes).
• Conduct simple RFQs for low-complexity, policy-driven purchases as required.
• Check mandatory, contracted or preferred supplier status.

Data & Governance

• Record and report on outcomes
• Flag recurring spend, catalogue opportunities or sourcing triggers.
• Identify No PO No Pay breaches and maintain audit integrity.

Stakeholder Engagement

• Challenge users constructively and provide procurement-aligned guidance.
• Communicate required actions (e.g. missing quotes, missing scope).
• Escalate high-value, high-risk or non-compliant requisitions.

Continuous Improvement

• Identify non-compliance trends and improvement opportunities.
• Support process streamlining and procurement initiatives.

Required Skills & Experience

Technical / Procurement

• 2+ years in procurement, buying, contracts, commercial analysis or category support.
• Understanding of FM, construction, logistics, plant and consumables categories.
• Ability to interpret procurement policy, DAL, contracts and rate cards.
• ERP/eProcurement experience (Coupa preferred).
• Strong ability to review quotes, scopes and supplier justification.

Analytical & Compliance

• High attention to detail and documentation accuracy.
• Strong judgement aligned with policy.
• Ability to question and challenge users professionally.

Interpersonal

• Clear written and verbal communication.
• Comfortable engaging with sites, managers and commercial teams.
• Able to manage workload in a fast-paced environment.

Tools & Systems

• Excel (intermediate), Monday.com (advantage), Coupa (advantage), ability to work with digital workflows/dashboards.

Who we are
As one of Australias largest Labour Hire Providers, we work with great companies all around Australia to give you the best opportunities to work when and where you want to.

At Action Workforce, we are committed to creating a safe and inclusive environment that values and respects diverse styles, backgrounds, experiences, and perspectives.

We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent, and people from diverse backgrounds to apply.

So its over to you. If you would like to join our team, APPLY now

• Coordinating and scheduling assessments and audits
• Sending assessment schedules, action plans and correspondence
• Monitoring upcoming and overdue assessments and following up as required
• Managing client records and maintaining accurate data in the CRM
• Preparing invoices and monitoring debtors
• Processing contractor invoices
• Taking calls from prospective clients and preparing fee proposals under direction
• Providing reliable administrative and relationship management support to auditors and internal certification staff
• Supporting clients to ensure they receive a well-organised, timely and professional service  

• A tertiary qualification in Business or a related discipline
• Previous experience within an organisation with an integrated management system or ISO/AS certification
• Minimum five years’ experience in administration, coordination or client management
• Strong written and verbal communication skills
• High level proficiency in Microsoft Office, including Outlook, Word, Excel and Teams
• A proactive mindset, confidence engaging with clients and a genuine interest in systems and processes

• Approximately 24 hours per week across three days
• Either Mondays or Fridays are essential, with the other two days negotiable
• A salary of $45,000 + superannuation (equivalent to $75,000 + super full time)
• A stable and well-established business with strong processes
• Leaders who trust their staff and avoid micromanagement
• Free use of a fully equipped gymnasium
• A great Melbourne location with excellent access to public transport  

Executive Assistant to Chairman – Mining Project (Bilingual Chinese/English)

Full-time | On-site | Beaconsfield, Tasmania

We are seeking a highly capable Executive Assistant to the Chairman to support the efficient operation of our gold mine management, project coordination, and communication activities.

This role will serve as a critical bridge between the Chairman, senior management, engineering teams, contractors, and external stakeholders.

About the Role

The Executive Assistant will provide high-level administrative, coordination, and operational support to the Chairman, ensuring smooth communication and efficient progress across all departments involved in the gold mine redevelopment project.

The role involves project tracking, document and file management, internal and external communication, contractor coordination, and daily support for the Chairman and senior leadership team.

The ideal candidate is proactive, detail-oriented, bilingual in Chinese and English, familiar with mining communication environments (gold mining preferred), and able to work confidently in a dynamic mine-site setting.

Key Responsibilities

1. Executive & Project Coordination

• Track project progress and monitor key operational milestones for the Chairman.

• Prepare meeting briefs, summaries, and reports to support board-level decision-making.

• Organise meetings, prepare documentation, and facilitate communication between the Chairman, General Manager, and project teams.

• Follow up on meeting action items and ensure timely completion.

2. Communication & Liaison

• Act as a key communication link between the Chairman, management teams, engineering teams, and contractors.

• Coordinate the flow of information to ensure clear priorities and timelines.

• Communicate with government bodies, regulatory agencies, technical consultants, and investors as required.

3. Administration & Document Management

• Manage the Chairman’s calendar, appointments, and meeting schedule.

• Assist in preparing presentations, applications, contractor documents, and project reports.

• Maintain organised records for contracts, project progress, and documentation.

• Coordinate mine-site visits for contractors, consultants, and guests.

• Communicate with management teams to gather project updates and prepare weekly reports for the Chairman.

4. External Relations & Meeting Support

• Assist in organising board site visits, stakeholder meetings, and regulatory inspections.

• Prepare agendas, minutes, and follow-up action lists.

• Support the preparation of investor relations documents when required.

• Required Qualifications (Minimum 5 Years Experience)

• Experience in mining (gold mining preferred), or in executive assistant, administration, or coordination roles.

• Excellent communication, organisational, and multitasking abilities.

• Strong professionalism, confidentiality, and accountability.

• Ability to manage work independently and communicate confidently with executives, engineers, contractors, and regulatory bodies.

• Strong writing skills and experience using administrative systems.

Preferred Qualifications

• Experience in mining, construction, engineering, or heavy industry.

• Strong Chinese–English bilingual interpretation skills.

• Familiarity with WHS documentation, operational reporting, or project management processes.

• Ability to interpret technical materials and convert them into clear executive summaries.

• Experience supporting a board or senior executive team.

Why Join Us

• Work directly with the Chairman and play a pivotal role in a major gold mine redevelopment project.

• Long-term stability with potential career growth as the company expands.

• Exposure to multiple disciplines across mining operations, engineering, and project management.

• Diverse, meaningful work with real impact and high involvement.

We’re looking for a Scheduling & Customer Service Coordinator to keep our plumbers in the right place at the right time, keep clients in the loop, and keep the office calm when things get busy.

This is a full-time role based in Toowoomba, with plenty of variety, laughs and support.

What’s in it for you

• Full-time role in Toowoomba – no two days the same

• Competitive pay – we know good schedulers are worth their weight in gold

• Be the boss of the calendar (and, let’s be honest, probably the plumbers too)

• A supportive, fun work family who actually like each other

• Paid day off on your birthday

• BBQs, team events and the occasional Friday knock-off drink

• A boss who’s a real human, not a corporate robot

• Training in Simpro and Lana – we’ll get you flying if you haven’t used them before

What you’ll be doing

• Scheduling jobs in Simpro so our plumbers’ days run smoothly – no gaps, no double-ups

• Keeping clients updated via phone, email via Lana

• Being the friendly, calm voice on the other end of the line when things get busy

• Juggling priorities – urgent jobs, last-minute changes, weather dramas

• Staying one step ahead so our plumbers aren’t ever twiddling their thumbs

• Working closely with the Ops Manager to keep the day on track

• Helping out with phones and general admin when needed

You’ll be a great fit if you:

• Stay cool under pressure and enjoy a bit of organised chaos

• Have strong time management and organisational skills

• Are a people person – friendly, clear and helpful with clients and teammates

• Have an eagle eye for detail – nothing gets past you

• Are confident with computers (Simpro experience is a big bonus, but not essential)

• Are happy to pitch in when the phones go mad or someone needs a hand

• Experience in scheduling- customer service- reception or admin.

How to apply

Click “Apply” with your resume or a short summary of your work experience.

Only people with the right to work in Australia may apply.

Are you a hands on receptionist / administration assistant seeking casual work before Christmas?

Then look no further…. 

So what's in it for you?

• Work for global brand, in a big and buzzing office!!

• 2 x Temp contract positions available

• Mulgrave location - avoid the CBD!!!

• Free parking on site

• Monday to Friday, full time and part time hours available

• Attractive hourly rate on offer

• Commencing ASAP

The Company

Work for a leading global retail company at their head office located in Melbourne's Eastern suburbs. You will be part of a supportive and warm culture, with access to an on site cafe and free parking!!!

The Role

Reporting into a Senior Manager, we have two administrative roles available! One of the positions is a customer facing role where you will be the face of the company based on reception, and the other you will be responsible for coordinating mail room duties and assisting with loading dock operations.  

Your day to day duties will include but not limited to:

• Reception duties - answer phone calls, meet and greet visitors, organise couriers and meetings

• General administration and data entry tasks

• Sort and distribute store mail into appropriate pigeon holes

• Manage general deliveries for the entire office

• Consign parcels interstate and overseas

• Coordinate couriers for dispatches and deliveries

• Allocate incoming goods to relevant departments

• Liaising with internal departments regarding mail collection

What do we need from you?

The successful candidate will require the following:

• Proven experience working in a administration / reception / mail room position in a fast paced environment

• Tech Savvy with strong computer and Microsoft Office skills

• Polished presentation with a mature approach

• A self-starter - the ability to problem solve and create solutions

• Exceptional communication and organisation skills

• Enthusiasm and a professional "can-do" attitude

If you have what it takes, please apply now.

Interviews will be held immediately.

Good luck!

• Immediate Start

• Wangara Area

• $36 p/hr

IP Recruitment are currently looking for an experienced Sales Support/Admin worker to join our client’s team. This position will see you working within a large manufacturing company, position offers an immediate start, a minimum 38hrs per week and great long-term opportunities. You will be required to carry out various tasks including but not limited to:

• Taking phone orders

• Entering orders into the system

• Liaising with dispatch

• Calling existing clients

• Counter sales

• Filling and archiving works

• General office administration duties

To be considered for this role applicants will need to meet the following criteria:

• Hold a current Australian driver’s licence

• Have full work rights

• Have previous office admin experience

• Be able to work Monday - Friday 7am-3pm

• Have great written and spoken English

• Be looking for a long-term opportunity

If you meet the above, then apply now. For more information call the office during business hours on (08)61544678.

·         Location: Hemmant

·         Rate: $42.93/hr + penalties

·         Roster: Monday to Friday, weekly rotating shift times

About the Client

Our client is an Australian business, that manufactures and supplies 100% Australian-made steel reinforcing bar, mesh and accessories.

About the Role

This role is responsible for delivering exceptional customer service and sales support, ensuring orders are processed accurately and efficiently. You’ll be handling phone and email enquiries, assisting Account Managers, entering orders, managing purchase requests, and helping ensure on-time delivery for residential customers. This position suits someone organised, communicative, and confident in managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Build and maintain strong internal and external customer relationships

• Provide product information and technical advice

• Enter orders accurately and follow through to delivery

• Manage residential order correspondence and quotation requests

• Assist Account Managers and Sales Manager with customer requirements

• Process purchase orders for inventory and non-inventory items

• Manage despatch action reporting

• Investigate issues and escalate recommendations for approval

Skills and Experience Required

• Proven experience in a similar customer service or sales support role

• Strong communication and relationship-building skills

• Good computer literacy and accurate data entry

• Excellent organisational skills and attention to detail

• Ability to pass a police check

• Driver’s licence and reliable transport

How to Apply:

Click on the Apply button to submit your application or for more information please contact:

WorkPac Principal Consultant: Georgia Guy on (08) 6462 1147 or Georgia.Guy@workpac.com quoting the below reference number.

Job Reference Number: BSINDJ2025138367

About WorkPac

WorkPac is Australia’s largest privately owned workforce services business with over 1.3 million registered candidates. We offer tailored solutions in recruitment, skills and career development across Mining, Construction, Healthcare and more. Our consistent promise to both candidates and clients is that choosing WorkPac is always a ‘Good Move’.

At WorkPac, we recognise we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer, and we encourage applications from women and Indigenous people.

Resource Industry Network (RIN) is a peak not-for-profit industry association representing companies actively engaged in the resources sector and those allied to it. We connect, develop, and promote our members to commercial decision-makers, peak bodies, and government representatives across the resources sector. Our team works collaboratively to support industry growth and deliver a high-quality program of events, advocacy, and member services.

We are seeking a proactive and organised Administration Officer to join our small, dedicated team in Mackay. This part-time role is perfect for someone who thrives in a dynamic environment and enjoys supporting both operational and events-focused responsibilities.

About the Role

As the first point of contact for RIN members and visitors, you’ll help ensure the smooth day-to-day running of the office and uphold a professional and welcoming environment. You will provide essential administrative and operational support, assist with coordinating large-scale and monthly events, maintain accurate records, support basic financial administration, and contribute to delivering exceptional experiences to our members and partners. You will also play a key role in supporting RIN’s exciting and innovative annual events program. Event organisation experience is highly regarded.

Key responsibilities:

• Provide reception support and member assistance

• Perform general office administration and accurate data entry

• Support the coordination and delivery of RIN’s monthly and major events alongside our Events Officer

• Maintain records and assist with financial administration

• Contribute to daily operational tasks within the organisation

• Work collaboratively within a small, resourceful team

• Completing MSIC applications

What you’ll bring to the team:

• Strong attention to detail

• Excellent communication and organisational skills

• Accuracy in data entry and record keeping

• Financial administration skills

• Ability to work well under pressure

• High level of initiative and a positive, solutions-focused attitude

• Strong computer skills (Microsoft 365, Canva, Myob)

• Willingness to learn CRM and SaaS database systems

• A collaborative mindset and willingness to support across the organisation

 
Must be eligible for a Maritime Security Identification Card (MSIC).

1 x School Administration Officer
Term-Time Only + 1 Week | 8am – 4pm | Commencing Term 4

Are you looking for a meaningful administration role that fits within school hours and terms? We are seeking a dedicated and organised School Administration Officer to join our welcoming school community on a, full time, permanent basis, starting Term 1, 2026. This position is ideal for a parent or carer, as it offers school holidays off. This role will be across 2 campuses in a supporting role

Position Summary:

• Hours: 8:00am – 4:00pm

• Schedule: School terms only, plus one week

• Type: Full time, permanent

• Location: Traeger Campus (Year 5-8)

• Location: Bath St Campus (Transition to Year 4)

Key Resposibilities:

• Maintain a welcoming environment with empathy towards students and sensitive circumstances

• Provide secretarial support to staff, including data entry, meetings.

• Accurately record students' attendance/absences using NT Catholic CES system

• Work collaboratively with all College staff to ensure specific outcomes are achieved, such as:

  • Student Reports / snapshot reports distributed

  • Assist the Curriculum Coordinator in managing internal systems (SACE, Accelerus, OARS, GradeXpert)

• Maintain a first aid kit, administer first aid to students and staff, as well as maintain a first aid certificate.

• Knowledge of Google Docs

• Duties as directed by the Principal or delegate

Ideal Candidate:

• A warm and approachable communicator with a strong sense of empathy

• Highly organised with excellent attention to detail

• Comfortable using a range of digital systems and platforms

• Holds a current First Aid Certificate (or willing to obtain)

• Prior experience in a school or education environment is desirable

• Able to maintain confidentiality and work independently or as part of a team