We are seeking a motivated Certification Assistant / Receptionist to provide hands-on support to our building certification team while managing reception and office duties. This is a varied and dynamic role, ideal for someone organised, proactive, and professional.

Key Responsibilities:

• Support the building certifier with preparation, lodgement, and tracking of applications.

• Manage emails, phone calls, and client enquiries professionally.

• Prepare fee proposals, follow up on unaccepted proposals, and set up new jobs.

• Maintain project files, documentation, and compliance certificates.

• Liaise with council, applicants, builders, and other stakeholders.

• Assist with inspections, certification processes, and compliance checklists.

• Monitor lapsing projects and submit extension requests where needed.

• Perform general office and reception duties.

Requirements:

• Experience in building certification, construction administration, or similar is preferred.

• Excellent administrative, organisational, and time-management skills.

• Professional, client-focused communication skills.

• Ability to multitask and work efficiently in a fast-paced environment.

• Proficiency in Microsoft Office; experience with certification/project management software is a plus.

• Knowledge of building certification processes and statutory forms an advantage.

• Proactive, reliable, and able to work independently and as part of a team.

Balwyn High School Administration Generalist - School Operations & Daily Organisation

Join a great team at a great school! Onsite parking, onsite canteen, a supportive work environment and 10 weeks of paid annual leave.

• Be part of a high-performing, collaborative team dedicated to supporting student learning and wellbeing.

• Opportunities for ongoing professional growth through cross-training and staff development initiatives.

• Contribute to a positive, inclusive, and innovative school community that values excellence and continuous improvement.

This is a 12-month role commencing 22/01/2026.

Applications close at midnight Sunday 7th December.

About the Role:

Balwyn High School (BHS) is a leading Victorian Government secondary school renowned for its outstanding academic outcomes, extensive cocurricular programs, and strong emphasis on staff development.

The Education Support (ES) Generalist plays a critical role in supporting the school’s daily operations and administrative functions. This role offers variety, requiring flexibility to work across departments, and presents opportunities for professional growth and cross-training in multiple Education Support roles. The position supports school events, daily organisation, and ensures the smooth operation of essential services, contributing to a collaborative and collegial working environment between ES staff and teaching staff.

Duties:  

1. Daily Organisation and School Operations Support

Support the coordination of the school’s daily operations, including: 

• Staff absence management and coordination of casual relief teachers (CRTs).

• Calendar, room bookings, and class schedule adjustments.

• Excursion and event administration.

• Recording and tracking Time-in-Lieu (TIL) accrual and acquittal.

2. Administrative Support

Perform a range of clerical and administrative tasks, including: 

• Handling telephone and front office enquiries.

• Supporting bulk printing, mail processing, and ordering.

• Purchasing and liaising with suppliers.

• Maintaining accurate electronic and paper records.

3. Educational Program and Event Support

Support teaching staff and Education Support colleagues in: 

• Examination, excursion, and event planning.

• Resource coordination and logistics for school programs.

4. Staff Development and Relief Support

Participate in cross-training across Education Support roles to: 

• Build a broad understanding of school operations.

• Provide relief and backup to other ES staff, enabling their professional development.

5. Communication and Liaison

Act as a communication conduit within the school community: 

• Disseminate key information to staff and students, including daily bulletins, room changes, and meeting schedules.

• Ensure smooth communication between departments and teams.

6. First Aid and Health Support (Relief)

Provide initial first aid care to students when required, under supervision and within the scope of provided training.

7. Safety and Compliance

• Support the maintenance of a safe, inclusive, and respectful environment, in line with Child Safe Standards.

• Assist with the coordination of Emergency Management procedures, including scheduling of drills.

8. Other Duties

Perform other duties as directed by the Principal or their delegate to meet operational needs.

Key Selection Criteria:

Applicants should address each of the following criteria in their application:

1. Effective Communication and Interpersonal Skills

   • Demonstrated ability to communicate clearly and respectfully with students, staff, parents, and external partners.

   • Proven capacity to work cooperatively within a diverse team and adapt to various Education Support roles.

2. Strong Organisational Skills and Attention to Detail

   • High level of accuracy and attention to detail in administrative and support tasks.

   • Ability to manage schedules, data, and records efficiently and ensure compliance with school policies and educational standards.

3. Commitment to Continuous Improvement

   • Evidence of initiative in identifying and improving processes to enhance efficiency and service delivery within a school or similar environment.

   • Willingness to engage in ongoing professional development.

   • Commitment to learning new skills to support the broader Education Support team and enabling professional development of colleagues through relief and role coverage.

4. Ability to maintain a positive and professional attitude

   • Contribute to a supportive team environment.

   • Respond to challenges with resilience and a solutions-focused approach.

5. Technical and Administrative Proficiency

   • Demonstrated proficiency in using office systems and relevant software (e.g., Microsoft Office Suite, databases). 

   • Basic to intermediate Excel skills are required and may be tested as part of the interview process (e.g. Lookups, Pivot Tables).

   • Familiarity with Compass School Manager will be highly regarded.

Requirements:

• Working with Children Check (WWCC) - mandatory

• Ensuring confidentiality of records is maintained

More information about Balwyn High School can be found on our website: https://www.balwynhs.vic.edu.au/

Please apply via School Jobs Vic at: https://www.vic.gov.au/school-jobs

Applicants are free to structure applications in any manner they choose, but must ensure that the following are included:

• A specific response to all the selection criteria and position details.  It is suggested that applicants limit their response to not more than 3 pages.

• The names and contact details of up to three referees who can provide information regarding the applicant in relation to the selection criteria.

If you have any questions, please contact:

Lara Messom | Executive Assistant to the Principal

t +61 3 9862 4108
e  lme@balwynhs.vic.edu.au

TwoScots Recruitment is proud to partner with a highly regarded independent school experiencing strong growth across its People & Culture function. With upcoming leave coverage and a busy period of onboarding and planning ahead, they're now seeking an organised and discreet HR & Administration Coordinator to support their HR Manager and the broader leadership team.

This is a full-time, 4 week role offers $40p.h. - $43p.h. + Super based on campus within the Corporate Services area of the school.

• Attractive Package - $40p.h. - $43p.h. + Super

• Purpose-Driven Role - Support a growing P&C function within the education sector

• On-Site Position - Based near key leadership offices (Principal & EA, VP & PA)

• Variety & Learning - Exposure to HR, administration, recruitment & compliance

• Supportive Leader - Work closely with an experienced and approachable HR Manager

• Onboarding & Compliance - Manage new starter documentation, audit employee files, track WWCC, First Aid, Right to Work & other credentials

• Database Management - Upload and maintain employee records in Synergetic, Marsh & Logic; identify gaps and follow up directly with staff

• Recruitment Support - Assist with end-to-end recruitment, coordinate panels, and ensure timely process through Marsh & Logic

• Documentation & Contracts - Prepare casual contracts and assist with contract updates for the new school year

• Diary & Calendar Coordination - Support 2026 planning, conference bookings and scheduling for HR Manager and team

• Administration & PA Support - Provide discreet support to HR Manager and liaise with school leadership when required

• HR Admin / Coordinator experience - ideally within a school or similar environment

• Strong technical skills across Excel (towards advanced) & HR databases

• High attention to detail - ability to follow process with zero errors

• Autonomous operator who can manage workload calmly and proactively

• PA or executive support experience highly regarded

If you're looking to build your HR career within an established school environment, with exposure to true generalist work and leadership support, we'd love to hear from you.

APPLY NOW!
Alternatively, contact Charlie at charlie@twoscotsrecruitment.com.au for a confidential chat.

Are you looking for a dynamic start to your career?

RFT is seeking motivated Business Cadets to join our 2-year program, preferably in the logistics space.
This opportunity involves rotations through different sectors within our business, giving you a comprehensive learning experience.
 

Key Highlights:
- Flexible workdays to accommodate university schedules.
- Suitable for those in their final year of university or are nearly finished.
- Competitive salary and hands-on training across diverse business areas.
- Potential payment assistance for university fees available for the right candidate.
 

What We Offer:
- A chance to gain practical experience in a supportive environment.
- Exposure to different facets of the business, developing versatile skills.
- A clear pathway to a rewarding career in the transport and logistics
industry.

How to Apply:

Submit your CV to jobs@rft.net.au
Commencement February 2026
Deadline: Apply now to secure your spot!
Be a part of a company that values safety, growth, learning, and community!

Are you looking for a dynamic start to your career?

RFT is seeking motivated Business Cadets to join our 2-year program, preferably in the logistics space.
This opportunity involves rotations through different sectors within our business, giving you a comprehensive learning experience.
 

Key Highlights:
- Flexible workdays to accommodate university schedules.
- Suitable for those in their final year of university or are nearly finished.
- Competitive salary and hands-on training across diverse business areas.
- Potential payment assistance for university fees available for the right candidate.
 

What We Offer:
- A chance to gain practical experience in a supportive environment.
- Exposure to different facets of the business, developing versatile skills.
- A clear pathway to a rewarding career in the transport and logistics
industry.

How to Apply:

Submit your CV to jobs@rft.net.au
Commencement February 2026
Deadline: Apply now to secure your spot!
Be a part of a company that values safety, growth, learning, and community!

Role 

The Office and Accounts Manager is a key leadership role within the school’s Administration and Finance Team. The Team currently includes two full time Administration Officers and a full time Accounts Officer. Reporting to the Business Manager, the position oversees the smooth, professional operation of reception and administrative services while also providing finance and HR support.

 Working with a high degree of autonomy, the role leads day-to-day administrative and accounts functions, ensuring efficient, reliable workflows that enable the Business Manager to focus on broader strategic priorities.

 The Office and Accounts Manager also plays an important role in developing and coordinating junior administration and finance staff and contributes to continuous improvement across systems, processes, and technology. Opportunities for professional growth, including pathways toward future Business Manager capability, are available for candidates interested in progressing their career.

Responsibilities:

1. Office Management and Administration

• Lead the daily coordination of the school’s administration office, ensuring responsive, high-quality service to staff, parents, students, and external stakeholders.

• Oversee reception, parent enquiries, document workflows, and communication processes to maintain a professional and customer-focused environment.

• Resolve operational issues before escalation, exercising sound judgement and initiative.

• Ensure consistent coverage of reception and sick bay, including training and coordination of staff.

• Drive improvements to office workflows, digital processes, automation, and technology adoption.

 2. Finance and Accounts Management

• Oversee accounts receivable and/or payable in a high-volume environment.

• Manage parent payments via Compass, including establishing payment plans, processing credit notes/refunds, and issuing refunds in CASES21.

• Liaise with teaching staff to track, update, and communicate information about excursions, camps, music program, and other events.

• Prepare financial reports, including Reconciliation/Profit and Loss Statements for excursions and fundraising activities.

• Assist parents, staff, and students with payment-related inquiries.

• Support finance process improvements, particularly through enhanced use of Excel, digital forms, automation, and data management.

 3. HR and Workforce Administration

• Under guidance of the Business Manager and/or HR Manager, support payroll processing in eduPay (timesheets, allowances, leave entries, TIL requests).

• Manage personnel files, recruitment support, and compliance for VIT and WWCC.

• Monitor and process staff leave in accordance with DET policy and school procedures.

• Assist with recruitment administration, onboarding, and documentation workflows.

 4. Team Coordination and Leadership

• Provide day-to-day guidance, delegation support, and workflow oversight for junior administration and finance staff.

• Deliver or coordinate training on DET systems (Compass, CASES21, eduPay) and school processes.

• Promote a constructive, solutions-focused team culture with high standards of service and professionalism.

• Model strong organisational habits, attention to detail, and continuous improvement.

 5. Additional Duties

• Undertake other duties as directed by the Business Manager or Principal, commensurate with the role.

Applicants should register and apply via School Jobs Vic: Apply via School Jobs Vic at: https://www.vic.gov.au/school-jobs

Information about Balwyn High School, its ethos, programs, the Strategic Plan 2021-2025, Vision, Values and Mission Statement can be obtained at our website www.balwynhs.vic.edu.au 

Applications close at midnight on Sunday 7th December.

Instructions 

Applicants are free to structure applications in any manner they choose, but must ensure that the following are included:  

• a specific response to all selection criteria and position details. It is suggested that applicants limit their response to not more than 3 pages. 

• the names and contact details of up to three referees who can provide information in relation to the key selection criteria.

 Key Selection Criteria 

SC1
Demonstrated ability to lead and coordinate administrative workflows in a busy office environment, ensuring high-quality, customer-focused service.

SC2
Experience managing high-volume accounts receivable/payable functions, including the ability to interpret and analyse data.

SC3
Knowledge of HR and payroll administration, including compliance processes and familiarity with eduPay, CASES21, Compass, or equivalent systems.

SC4
Strong organisational skills and the ability to manage competing priorities independently while contributing to a cohesive team culture.

SC5
Excellent interpersonal and communication skills, with the capacity to build effective relationships and provide clear guidance to staff, parents, and students.

Qualifications and Competencies 

 Desirable Qualifications: 

• Tertiary studies in business administration, accounting, finance, or a related discipline. 

 Technical Skills: 

• Intermediate to advanced Excel skills (e.g., pivot tables, vlookups, text to column, IF statements). Please note: Excel skills will be tested as part of the interview process. 

• Experience with DET systems (Compass, CASES21, eduPay) or comparable school/business systems.

• Strong digital literacy and an interest in improving systems and processes. 

 Key Attributes: 

• Highly organised, dependable, and solutions-oriented.

• Professional, calm under pressure, and able to manage confidential information.

• Strong initiative and commitment to continuous improvement.

• Ability to support and mentor junior staff.

• Alignment with Balwyn High School’s values and culture.

 Why Join Us? 

• Impact: Contribute to the smooth operation of one of Victoria’s leading public schools.

• Growth: Opportunities to develop broader operational capabilities, including potential pathways toward Business Manager roles.

• Innovation: Join a team focused on modernising systems, reducing workload through technology, and improving service delivery.

• Community: Work within a supportive team serving more than 2,500 students and staff.

• Convenience: Onsite parking and a non-CBD location.

 Requirement: 

Current Employee Working with Children Check (WWCC) 

About the role

Stubbs Wallace Pty Ltd are seeking an Accounting Administrative Assistant to join their team in Deniliquin, NSW. This position can be either a full time position or a part time position that will provide essential administrative support to the accounting department. As the Accounting Administrative Assistant, you will be responsible for a variety of day-to-day tasks that ensure the smooth running of the accounting operations.

What you'll be doing

1. Providing administrative support to the accounting team, including data entry, filing, and document preparation

2. Assisting with the processing of accounts payable and accounts receivable transactions

3. Maintaining and updating financial records and databases

4. Handling customer and supplier inquiries related to accounting matters

5. Performing general office duties such as answering phones, scheduling appointments, and managing calendars

6. Ensuring the accounting department operates efficiently and effectively

What we're looking for

1. Proven experience as an administrative assistant or in a similar role, ideally within an accounting or finance environment

2. Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines

3. Excellent attention to detail and numerical accuracy

4. Proficiency in using accounting software and standard office software (e.g. Microsoft Office)

5. Strong communication and interpersonal skills to interact with a variety of stakeholders

6. A keen interest in the accounting and finance industry

What we offer

At Stubbs Wallace Pty Ltd, we are committed to providing a supportive and rewarding work environment. You will have the opportunity to develop your skills and advance your career within a growing and respected organisation. We offer a competitive salary, generous leave entitlements, and ongoing training and development opportunities.

About us

Stubbs Wallace Pty Ltd is a leading professional services firm based in Deniliquin, NSW. We provide a range of accounting, taxation, and business advisory services to clients across a diverse range of industries. Our team of dedicated professionals is committed to delivering exceptional service and helping our clients achieve their goals.

If you are interested in this exciting opportunity, we encourage you to apply now.

Executive Assistant - 12 Month Fixed-Term Contract


Location: Northern Suburbs (On-site)
A highly respected, long-established Australian business in the consumer goods sector is seeking an experienced Executive Assistant to support senior leadership during a 12-month period of maternity leave. This organisation is known for its collaborative culture, strong values and long-standing reputation for quality and innovation.
We are looking for a proactive, emotionally intelligent professional who thrives in a fast-paced environment and can confidently manage complex priorities with exceptional discretion.


About the Role
As the Executive Assistant, you will provide high-level administrative and organisational support to two senior executives. You will act as a trusted partner - coordinating calendars, managing communication, preparing documentation and overseeing domestic and international travel arrangements.
This role requires strong judgement, attention to detail, and the ability to stay composed under pressure.


Key Responsibilities
Executive Support

• Manage complex calendars including meetings, appointments, events, and calls.
• Prioritise and coordinate shifting demands with minimal disruption.
• Prepare meeting materials, presentations, reports, and briefing documents.
• Ensure timely and appropriate access to senior executives.
• Handle highly confidential and sensitive information.
• Assist with ad hoc and personal tasks when required.
• Produce weekly, monthly, and annual reports.
• Allocate and monitor corporate event ticketing.

Communication Management

• Draft, edit, and proofread correspondence and documentation.
• Manage and respond to email inbox communication as appropriate.
• Facilitate clear communication between executives and internal teams.

Travel Coordination

• Organise and book domestic and international travel arrangements.
• Prepare comprehensive itineraries and resolve travel-related issues.
• Complete travel diaries and reconciliation tasks.

About You
You are polished, adaptable and confident supporting senior leaders in a dynamic environment.
You will bring:

• 5+ years' experience supporting senior executives in a corporate or similar environment.
• Proven experience handling confidential and sensitive information.
• Outstanding organisational and time-management skills.
• Excellent written and verbal communication abilities.
• High emotional intelligence and strong interpersonal skills.
• Initiative, autonomy, and the ability to anticipate needs.
• Strong proficiency in Microsoft Office Suite and related tools.
• CRM experience is an advantage.

Your work style:

• Professional, discreet, and trustworthy.
• Calm under pressure and adaptable to changing priorities.
• Strong judgement and decision-making capabilities.
• Confident communication style and polished presentation.

Why This Role?

• Join a supportive, values-driven business with a strong market presence.
• Work closely with senior leaders and make a meaningful impact.
• Enjoy variety, autonomy, and the opportunity to work in a fast-paced environment.
• Fixed-term stability for approximately 12 months.

About the Role

This is a hands-on, entry-level administration and membership support role, perfect for someone eager to start or grow their career.

You’ll be the friendly voice and organised presence that keeps our national office running smoothly — supporting members, branches, events, conservation programs and communications.

No two days are ever the same. One day you’re processing memberships and taking calls; the next you’re helping prepare for a conservation event or supporting a major national initiative.

Key Responsibilities

• Welcome new members and support existing members through renewals and enquiries

• Maintain accurate membership and administrative records

• Assist with event logistics, bookings, communications and planning

• Help prepare minutes, meeting materials and correspondence

• Support FGA staff, volunteers and committees with day-to-day admin tasks

• Handle phone, email and in-person enquiries professionally

• Assist with basic finance administration (invoices, receipts, reconciliation)

• Contribute to newsletters, social media updates and office communications

• Represent the values of FGA — ethical hunting, conservation, community and respect

Who We’re Looking For

Someone who is:

• Passionate about the outdoors, wildlife, conservation and/or hunting

• Positive, reliable and organised

• Comfortable interacting with members, volunteers, hunters and stakeholders

• Keen to learn — this is an entry-level role with loads of support

• A good communicator with strong attention to detail

• Comfortable with Microsoft Office and happy to learn new systems

Qualifications:

Qualifications in:

• Business administration

• Environmental studies

• Conservation/wildlife

• Outdoor recreation

• Communications or customer service

…are welcome but absolutely not required.

The most important thing is attitude, passion and a willingness to learn.