About Mader:

Mader Group are a global maintenance provider servicing the mining, energy and industrial sectors. Today, we have the capacity to deploy over 3,500+ highly skilled and dynamic employees, across the major regions of Australia, North America and Asia a feat only made possible by attracting and retaining the best workforce.

As an Operations Administrator, you'll be part of a dynamic and supportive team that celebrates success, fosters creativity, and thrives on collaboration. 

About the Role:

As an Operations Administrator within the Heavy Road Transport team you will be responsible for maintaining professionalism and accuracy when dealing with customers (both internal and external) while completing daily tasks. You will be responsible for the daily administration in conjunction with your division Coordinator, ensuring the smooth workflow for our employees. 

Key Responsibilities:

• Perform the mobilisation and demobilisation of field service employees.

• Book flights, accommodation, training and site-specific inductions.

• Purchasing of goods as required.

• Monitor employee licenses/tickets and maintaining the training matrix.

• Maintaining site Customer Management System (CMS).

• High volume of monthly invoicing - Preparation and uploading.

• Time sheet entry.

• Booking of vehicle maintenance.

• General Admin - Ordering of PPE, booking of training and medicals etc.

• Maintaining high level customer service to both internal and external clients.

What’s on offer:

• Monday to Friday working hours (7:30am - 3.30pm)

• Permanent position with annual bonus incentive

• Continuous career progression and development

• Fun and supportive office environment

• Free Access to our Adventure trips - Camping, Moreton Island, wineries etc.

• 'Employee of the year' awards | Trips to Vietnam, Italy, USA

• Major Discounts on , Accommodation, Gym, Insurance + More

Skills & Experience:

• Minimum 2 years' experience in a similar role would be highly regarded

• Accurate data entry skills

• Proficient with Office 365 Microsoft Outlook, Word and Excel

• Experience using accounting software eg. MYOB.

• Excellent written and verbal communication skills

• Ability to multitask and meet multiple deadlines

• Professional and friendly attitude

Why work with us?

We’re progressive, innovative and evolving in line with market trends. We believe in driving change and building next-level careers. At Mader Group, being an “Employer of Choice” is more than a branding exercise. We are actively building an innovative, transparent and fun workplace worth being a part of.

If this sounds like your next career move, apply now through SEEK or send your resume to Britney.Grigore@madergroup.com.au

About Emerald Coaches

Emerald Coaches is a proud, family-owned transport company deeply rooted in the communities of Central Queensland.

We are a people-focused organisation dedicated to fostering a healthy work-life balance for our entire team. We embrace our staff, recognizing their unique lives, dreams, and talents as our most valuable asset. We believe our employees are integral to cultivating a great workplace culture, which in turn fuels innovation and continuous improvement across our services.

As the first bus company in Australia to commit to a zero-emissions strategy through our e-Mission Zero initiative, we provide essential transport services to industrial clients, schools, and local communities.

Our core philosophy is guided by our 'Wheel of Success', which provides clear direction on our key goals and values: Balance, Safety, Communication, Improvement, and Success. At the very centre of this wheel, always, are OUR PEOPLE.

These guiding principles help all our departments maintain a balanced focus on key operational areas, with our shared values providing the foundation for every decision we make.

The Opportunity

We are now looking for an Operations Support to join our Emerald Depot on a full-time basis. 

Join the collaborative and close-knit team at Emerald Coaches as an Operations Support staff member. We are currently seeking an output-focused individual to work from our Emerald depot. We value family and true work-life balance, and we can discuss flexible working arrangements based on your needs. With over 100 dedicated staff, safety is our utmost priority, and we strive to ensure everyone enjoys the ride.

About the role

This dynamic, full-time, and multi-faceted position is ideal for an appropriately skilled, self-motivated, and energetic individual capable of working both autonomously and within a small team. While your primary base will be the Emerald depot, occasional duties at our various depots, satellite sites, or other locations may be required

As the Operations Support, your key responsibilities will include:

• Assisting with the creation of rosters and ensuring all scheduling information is accurately captured in relevant systems.

• Liaising with the Workshop team to plan fleet availability and maintenance schedules.

• Managing and administering all 'Dry Hire' arrangements.

• Ensuring all run amendments are promptly updated and communicated to relevant stakeholders.

• Participating in an after-hours on-call phone roster to address operational needs.

• Maintaining effective communication channels with all internal and external stakeholders.

• Providing leadership and guidance on safety protocols, services, and routes.

• Assisting management with driver responsibilities and welfare.

• Coordinating logistical arrangements for daily operational services.

• School Runs - administration behaviour management.

• Performing other duties as required to support smooth depot operations.

Skills and experience

• Preferred but not essential: Minimum of 3 years’ experience in a similar role.

• Bus industry or bus driving experience is desirable. 

• Excellent communication skills, both written and verbal.

• Strong IT skills with proficiency in Microsoft Office.

• Details-orientated with strong analytical and problem-solving skills. 

• A strong desire to deliver outstanding customer service.

• Preferred MR driver’s licence.

Balwyn High School Administration Generalist - School Operations & Daily Organisation

Join a great team at a great school! Onsite parking, onsite canteen, a supportive work environment and 10 weeks of paid annual leave.

• Be part of a high-performing, collaborative team dedicated to supporting student learning and wellbeing.

• Opportunities for ongoing professional growth through cross-training and staff development initiatives.

• Contribute to a positive, inclusive, and innovative school community that values excellence and continuous improvement.

This is a 12-month role commencing 22/01/2026.

Applications close at midnight Sunday 7th December.

About the Role:

Balwyn High School (BHS) is a leading Victorian Government secondary school renowned for its outstanding academic outcomes, extensive cocurricular programs, and strong emphasis on staff development.

The Education Support (ES) Generalist plays a critical role in supporting the school’s daily operations and administrative functions. This role offers variety, requiring flexibility to work across departments, and presents opportunities for professional growth and cross-training in multiple Education Support roles. The position supports school events, daily organisation, and ensures the smooth operation of essential services, contributing to a collaborative and collegial working environment between ES staff and teaching staff.

Duties:  

1. Daily Organisation and School Operations Support

Support the coordination of the school’s daily operations, including: 

• Staff absence management and coordination of casual relief teachers (CRTs).

• Calendar, room bookings, and class schedule adjustments.

• Excursion and event administration.

• Recording and tracking Time-in-Lieu (TIL) accrual and acquittal.

2. Administrative Support

Perform a range of clerical and administrative tasks, including: 

• Handling telephone and front office enquiries.

• Supporting bulk printing, mail processing, and ordering.

• Purchasing and liaising with suppliers.

• Maintaining accurate electronic and paper records.

3. Educational Program and Event Support

Support teaching staff and Education Support colleagues in: 

• Examination, excursion, and event planning.

• Resource coordination and logistics for school programs.

4. Staff Development and Relief Support

Participate in cross-training across Education Support roles to: 

• Build a broad understanding of school operations.

• Provide relief and backup to other ES staff, enabling their professional development.

5. Communication and Liaison

Act as a communication conduit within the school community: 

• Disseminate key information to staff and students, including daily bulletins, room changes, and meeting schedules.

• Ensure smooth communication between departments and teams.

6. First Aid and Health Support (Relief)

Provide initial first aid care to students when required, under supervision and within the scope of provided training.

7. Safety and Compliance

• Support the maintenance of a safe, inclusive, and respectful environment, in line with Child Safe Standards.

• Assist with the coordination of Emergency Management procedures, including scheduling of drills.

8. Other Duties

Perform other duties as directed by the Principal or their delegate to meet operational needs.

Key Selection Criteria:

Applicants should address each of the following criteria in their application:

1. Effective Communication and Interpersonal Skills

   • Demonstrated ability to communicate clearly and respectfully with students, staff, parents, and external partners.

   • Proven capacity to work cooperatively within a diverse team and adapt to various Education Support roles.

2. Strong Organisational Skills and Attention to Detail

   • High level of accuracy and attention to detail in administrative and support tasks.

   • Ability to manage schedules, data, and records efficiently and ensure compliance with school policies and educational standards.

3. Commitment to Continuous Improvement

   • Evidence of initiative in identifying and improving processes to enhance efficiency and service delivery within a school or similar environment.

   • Willingness to engage in ongoing professional development.

   • Commitment to learning new skills to support the broader Education Support team and enabling professional development of colleagues through relief and role coverage.

4. Ability to maintain a positive and professional attitude

   • Contribute to a supportive team environment.

   • Respond to challenges with resilience and a solutions-focused approach.

5. Technical and Administrative Proficiency

   • Demonstrated proficiency in using office systems and relevant software (e.g., Microsoft Office Suite, databases). 

   • Basic to intermediate Excel skills are required and may be tested as part of the interview process (e.g. Lookups, Pivot Tables).

   • Familiarity with Compass School Manager will be highly regarded.

Requirements:

• Working with Children Check (WWCC) - mandatory

• Ensuring confidentiality of records is maintained

More information about Balwyn High School can be found on our website: https://www.balwynhs.vic.edu.au/

Please apply via School Jobs Vic at: https://www.vic.gov.au/school-jobs

Applicants are free to structure applications in any manner they choose, but must ensure that the following are included:

• A specific response to all the selection criteria and position details.  It is suggested that applicants limit their response to not more than 3 pages.

• The names and contact details of up to three referees who can provide information regarding the applicant in relation to the selection criteria.

If you have any questions, please contact:

Lara Messom | Executive Assistant to the Principal

t +61 3 9862 4108
e  lme@balwynhs.vic.edu.au

Are you looking for a dynamic start to your career?

RFT is seeking motivated Business Cadets to join our 2-year program, preferably in the logistics space.
This opportunity involves rotations through different sectors within our business, giving you a comprehensive learning experience.
 

Key Highlights:
- Flexible workdays to accommodate university schedules.
- Suitable for those in their final year of university or are nearly finished.
- Competitive salary and hands-on training across diverse business areas.
- Potential payment assistance for university fees available for the right candidate.
 

What We Offer:
- A chance to gain practical experience in a supportive environment.
- Exposure to different facets of the business, developing versatile skills.
- A clear pathway to a rewarding career in the transport and logistics
industry.

How to Apply:

Submit your CV to jobs@rft.net.au
Commencement February 2026
Deadline: Apply now to secure your spot!
Be a part of a company that values safety, growth, learning, and community!

We are seeking a motivated Certification Assistant / Receptionist to provide hands-on support to our building certification team while managing reception and office duties. This is a varied and dynamic role, ideal for someone organised, proactive, and professional.

Key Responsibilities:

• Support the building certifier with preparation, lodgement, and tracking of applications.

• Manage emails, phone calls, and client enquiries professionally.

• Prepare fee proposals, follow up on unaccepted proposals, and set up new jobs.

• Maintain project files, documentation, and compliance certificates.

• Liaise with council, applicants, builders, and other stakeholders.

• Assist with inspections, certification processes, and compliance checklists.

• Monitor lapsing projects and submit extension requests where needed.

• Perform general office and reception duties.

Requirements:

• Experience in building certification, construction administration, or similar is preferred.

• Excellent administrative, organisational, and time-management skills.

• Professional, client-focused communication skills.

• Ability to multitask and work efficiently in a fast-paced environment.

• Proficiency in Microsoft Office; experience with certification/project management software is a plus.

• Knowledge of building certification processes and statutory forms an advantage.

• Proactive, reliable, and able to work independently and as part of a team.

Are you looking for a dynamic start to your career?

RFT is seeking motivated Business Cadets to join our 2-year program, preferably in the logistics space.
This opportunity involves rotations through different sectors within our business, giving you a comprehensive learning experience.
 

Key Highlights:
- Flexible workdays to accommodate university schedules.
- Suitable for those in their final year of university or are nearly finished.
- Competitive salary and hands-on training across diverse business areas.
- Potential payment assistance for university fees available for the right candidate.
 

What We Offer:
- A chance to gain practical experience in a supportive environment.
- Exposure to different facets of the business, developing versatile skills.
- A clear pathway to a rewarding career in the transport and logistics
industry.

How to Apply:

Submit your CV to jobs@rft.net.au
Commencement February 2026
Deadline: Apply now to secure your spot!
Be a part of a company that values safety, growth, learning, and community!

Are you looking for a dynamic start to your career?

RFT is seeking motivated Business Cadets to join our 2-year program, preferably in the logistics space.
This opportunity involves rotations through different sectors within our business, giving you a comprehensive learning experience.
 

Key Highlights:
- Flexible workdays to accommodate university schedules.
- Suitable for those in their final year of university or are nearly finished.
- Competitive salary and hands-on training across diverse business areas.
- Potential payment assistance for university fees available for the right candidate.
 

What We Offer:
- A chance to gain practical experience in a supportive environment.
- Exposure to different facets of the business, developing versatile skills.
- A clear pathway to a rewarding career in the transport and logistics
industry.

How to Apply:

Submit your CV to jobs@rft.net.au
Commencement February 2026
Deadline: Apply now to secure your spot!
Be a part of a company that values safety, growth, learning, and community!

TwoScots Recruitment is proud to partner with a highly regarded independent school experiencing strong growth across its People & Culture function. With upcoming leave coverage and a busy period of onboarding and planning ahead, they're now seeking an organised and discreet HR & Administration Coordinator to support their HR Manager and the broader leadership team.

This is a full-time, 4 week role offers $40p.h. - $43p.h. + Super based on campus within the Corporate Services area of the school.

• Attractive Package - $40p.h. - $43p.h. + Super

• Purpose-Driven Role - Support a growing P&C function within the education sector

• On-Site Position - Based near key leadership offices (Principal & EA, VP & PA)

• Variety & Learning - Exposure to HR, administration, recruitment & compliance

• Supportive Leader - Work closely with an experienced and approachable HR Manager

• Onboarding & Compliance - Manage new starter documentation, audit employee files, track WWCC, First Aid, Right to Work & other credentials

• Database Management - Upload and maintain employee records in Synergetic, Marsh & Logic; identify gaps and follow up directly with staff

• Recruitment Support - Assist with end-to-end recruitment, coordinate panels, and ensure timely process through Marsh & Logic

• Documentation & Contracts - Prepare casual contracts and assist with contract updates for the new school year

• Diary & Calendar Coordination - Support 2026 planning, conference bookings and scheduling for HR Manager and team

• Administration & PA Support - Provide discreet support to HR Manager and liaise with school leadership when required

• HR Admin / Coordinator experience - ideally within a school or similar environment

• Strong technical skills across Excel (towards advanced) & HR databases

• High attention to detail - ability to follow process with zero errors

• Autonomous operator who can manage workload calmly and proactively

• PA or executive support experience highly regarded

If you're looking to build your HR career within an established school environment, with exposure to true generalist work and leadership support, we'd love to hear from you.

APPLY NOW!
Alternatively, contact Charlie at charlie@twoscotsrecruitment.com.au for a confidential chat.

Executive Assistant - 12 Month Fixed-Term Contract


Location: Northern Suburbs (On-site)
A highly respected, long-established Australian business in the consumer goods sector is seeking an experienced Executive Assistant to support senior leadership during a 12-month period of maternity leave. This organisation is known for its collaborative culture, strong values and long-standing reputation for quality and innovation.
We are looking for a proactive, emotionally intelligent professional who thrives in a fast-paced environment and can confidently manage complex priorities with exceptional discretion.


About the Role
As the Executive Assistant, you will provide high-level administrative and organisational support to two senior executives. You will act as a trusted partner - coordinating calendars, managing communication, preparing documentation and overseeing domestic and international travel arrangements.
This role requires strong judgement, attention to detail, and the ability to stay composed under pressure.


Key Responsibilities
Executive Support

• Manage complex calendars including meetings, appointments, events, and calls.
• Prioritise and coordinate shifting demands with minimal disruption.
• Prepare meeting materials, presentations, reports, and briefing documents.
• Ensure timely and appropriate access to senior executives.
• Handle highly confidential and sensitive information.
• Assist with ad hoc and personal tasks when required.
• Produce weekly, monthly, and annual reports.
• Allocate and monitor corporate event ticketing.

Communication Management

• Draft, edit, and proofread correspondence and documentation.
• Manage and respond to email inbox communication as appropriate.
• Facilitate clear communication between executives and internal teams.

Travel Coordination

• Organise and book domestic and international travel arrangements.
• Prepare comprehensive itineraries and resolve travel-related issues.
• Complete travel diaries and reconciliation tasks.

About You
You are polished, adaptable and confident supporting senior leaders in a dynamic environment.
You will bring:

• 5+ years' experience supporting senior executives in a corporate or similar environment.
• Proven experience handling confidential and sensitive information.
• Outstanding organisational and time-management skills.
• Excellent written and verbal communication abilities.
• High emotional intelligence and strong interpersonal skills.
• Initiative, autonomy, and the ability to anticipate needs.
• Strong proficiency in Microsoft Office Suite and related tools.
• CRM experience is an advantage.

Your work style:

• Professional, discreet, and trustworthy.
• Calm under pressure and adaptable to changing priorities.
• Strong judgement and decision-making capabilities.
• Confident communication style and polished presentation.

Why This Role?

• Join a supportive, values-driven business with a strong market presence.
• Work closely with senior leaders and make a meaningful impact.
• Enjoy variety, autonomy, and the opportunity to work in a fast-paced environment.
• Fixed-term stability for approximately 12 months.