About us:

Aquify Pools is one of Sydney's largest and most respected pool builders. With years of experience and a commitment to excellence, we pride ourselves on delivering outstanding results and exceptional customer service. As we continue to grow, we are looking for a dedicated and hardworking individual to join our team as a "Receptionist / Administrator"

Job Description:

As our Receptionist and administrator, you'll be the client facing front of our business, conveying professionalism and warmth while working closely with clients, suppliers, and construction teams, you'll oversee the processing of leads, key reports and other general administrative tasks with plenty of on the job training and support from our friendly team

Main Duties:

• Place calls to potential clients from our computerized directory (ZOHO)

• Follow a sales script (with adjustments as needed)

• Answer basic questions about pools, pool equipment, and the pool-building process

• Schedule appointments for our sales consultants based on availability

• Daily Reports

• Generate 5-15 appointments per day

• General administration duties

• Assist with other key office tasks

What We're Looking For:

• Experience: Minimum 2 years in similar roles

• Customer service experience is acceptable to meet the 2 years similar role requirement

• Skills: Strong organisational, communication, and problem-solving skills.

• Tech Savvy: Proficiency in MS Office and CRM software.

• Detail-Oriented: Keen eye for detail, precision & time management

• Client-Focused: Ability to manage client expectations with professionalism and empathy.

• Team Player: Collaborative mindset with the ability to coordinate across various teams and stakeholders.

• Australian citizens and permanent residents are eligible to apply for this position

What We Offer:

• Be part of a supportive, successful company

• Opportunity to work and learn in a dynamic environment

• Supportive team environment with career growth opportunities

• On the job training and further education

Woods & Co is working with a leading medium-density residential builder in recruiting a On-Site Building Coordinator to support on-site construction delivery across townhouse and multi-unit projects.

While office-based, this role is heavily focused on coordinating on-site activities, ensuring trades, schedules, documentation, and client communication run smoothly.

This role is perfect for someone who has:

• 1+ year experience in an on-site client-facing role, or

• Strong administrative/project support experience looking to move closer to site delivery.

Key Responsibilities

• Coordinate daily build activity with Site Managers and on-site teams

• Manage client portfolios and provide clear construction updates

• Prepare and maintain documentation, schedules, and site packs

• Liaise with trades and suppliers to resolve scheduling or delivery issues

• Assist with defect tracking, quality checks, and rectifications

• Maintain OH&S and compliance documentation

• Provide administrative support to ensure smooth on-site delivery

What You’ll Bring

• Experience in construction — either on-site client management or strong admin/project support

• Excellent organisation and multitasking skills

• Strong communication and relationship management skills

• Proactive, solutions-driven attitude with attention to detail

• Ability to translate site updates into clear client communication

Why Join This Builder?

• Office-based role with direct exposure to site delivery

• Medium-density project pipeline across Melbourne

• Supportive leadership team and clear career progression

• Growth opportunities to expand your skillset

The Boyer Group is seeking a highly motivated, organized, and sales-driven Sales and Operations Coordinator to take the lead in managing our daily operations while driving business growth. This role is ideal for someone who thrives in a dynamic environment — balancing client engagement, sales conversion, and seamless operational execution.

As a key member of our team, you will coordinate staff schedules, oversee logistics and event planning across Melbourne, and actively convert leads through proactive communication. You’ll be at the center of ensuring everything runs smoothly — from internal coordination to building strong client relationships that result in repeat business and new opportunities.

• Drive sales growth by converting leads through phone, email, and digital channels.

• Coordinate day-to-day operations, including staff scheduling, logistics, and detailed itinerary planning for events and activities across Melbourne

• Build and nurture client relationships to maximize satisfaction and encourage repeat engagement

• Collaborate with internal teams to ensure alignment and smooth communication between departments

• Track and manage data across systems, ensuring accuracy for reporting and performance monitoring

• Support process improvements that enhance productivity and customer experience.

• Prepare and maintain spreadsheets, reports, and documentation to ensure efficient workflow and transparency

• Identify new business opportunities through relationship management and strategic follow-ups
  
  
  Qualifications

• Proven experience in sales coordination, operations, or administrative management.

• Strong sales acumen with experience in lead conversion and client relationship management.

• Excellent organizational, communication, and multitasking skills.

• Proficiency in Microsoft Office (especially Excel) and familiarity with CRM or other data management systems.

• Highly detail-oriented with the ability to manage multiple priorities and deadlines.

• A proactive problem-solver with a passion for teamwork and achieving results.

The opportunity

We are seeking an enthusiastic and experienced Receptionist/Administration Assistant to join our reception team at Frankston Heights Veterinary Centre. This role will involve providing exceptional customer service, managing administrative tasks, and supporting the smooth running of our busy veterinary practice.

Key responsibilities

• Greeting and welcoming clients and their pets in a friendly and professional manner

• Managing four telephone lines, and booking appointments

• Assisting with client invoicing, payment processing, and data entry

• Maintaining accurate records and filing systems

• Providing general administrative support to the veterinary team

What we're looking for

• Minimum three years proven experience as a Receptionist in a customer service-oriented environment

• Veterinary or Healthcare reception experience is preferred

• A genuine interest in animal welfare and a commitment to providing high-quality customer service

• Strong communication and interpersonal skills, with the ability to interact with clients, colleagues, and veterinary professionals

• Excellent organisational skills and attention to detail

• Proficiency in using computer software, including Microsoft Office suite

What we offer

Frankston Heights Veterinary Centre is a well-established and respected veterinary practice, offering a supportive and collaborative work environment. We are committed to the professional development of our team and provide ongoing training opportunities. In addition, we offer a competitive salary, flexible work arrangements, and the opportunity to be part of a dynamic and dedicated team.

About us

Frankston Heights Veterinary Centre has been providing comprehensive veterinary care to the local community for over 30 years. We are a full-service veterinary practice, offering a wide range of services, from preventive care to advanced medical treatments. Our team of experienced veterinarians and support staff are passionate about animal welfare and committed to delivering exceptional care to our clients and their beloved pets.
If you're excited about this opportunity and would like to join our team, please apply now.

Position Description

Part-time Administrative Assistant

25 November 2025

The purpose of the position is to provide effective and timely administrative support for the Epping Uniting Church congregations and groups.

 There is a responsibility to the Church Council of Epping Uniting Church, and there must be close collaboration with the minister, Church Council and task groups as required.

 Key responsibilities:

 Communication

-       Collect mail from the Post Office Box, open and action.

-       Respond to emails received and redirect if necessary

-       Send emails or letters as directed by Church Council

-       Monitor and respond to telephone messages.

Publications

 -       Prepare and print weekly Orders of Service and Notices ready for the Sunday service

-       Maintain the Church Directory and update as required, printing as requested.

Maintain Bookings

-       Liaise with tenants who use the Church, Halls and Community Centre spaces, both members of the Congregation and others.

-       Keep records up to date in Teamup Site.

-       Ensure tenants have up to date PL Insurance and keep records of this, along with a completed Rental Agreement. Obtain insurance cover from Uniting Insurance for one-off rentals to private individuals

Financial Responsibilities

-       Prepare payments online in UFS for Invoices received and notify authorisers when they are ready for approval

-       Forward Invoices to tenants and monitor payment. Send receipts when requested

-       Record all payments made in Excel spreadsheet for records required at audit

-       File electronic and hard copy invoices and receipts etc in office computer or hard copy files, needed for audit

-       Assist by maintaining financial records in MYOB as required by Treasurer.

Property Responsibilities 

-       Liaise with property manager to assist in providing information on items which need attention; access for contractors etc

-       Maintain a key register and list of those with knowledge of the code for the lock box

-       Ensure items such as lavatory paper and hand towel are available in all facilities.

-       Monitor maintenance and emptying of sanitary and sharps disposal receptacles

-       Order office and other supplies as needed or requested by other staff. Organise storage of these.

Maintenance of Critical Records

-       Maintain records of Working With Children Checks for anyone involved with Church activities – The number and expiry date should be available when requested.

-       Maintain records of those who have completed the required Culture of Safety training.

-       Assist in organising, planning and recording all matters to do with the AGM and Council Meetings. Maintain efficient records of decisions made.

-       Maintain other records such as ACNC reports, Insurance cover, and website/security contracts

Essential skills / attitudes:

 -       willingness to work within the ethos of the Uniting Church

-       ability to work alone, unsupervised and with initiative

-       ability to communicate effectively and professionally in speech and writing

-       competent computer skills in Word, Publisher, Excel and / or MYOB

-       flexibility and ability to change direction when needed

-       openness to new ideas and ways of operating

Family-owned and operated car rental business looking for an experienced front desk receptionist to join their close-knit and dynamic team. The successful candidate will have excellent communication and customer service skills, the ability to multi-task, a “can-do” attitude and of course, be a great team player.   

Hours/Days: Part Time, must be available at least Wednesday and Thursday 7am to 5pm (half hour for lunch).
Location: West Mackay

Qualifications and Experience

·       Previous experience working in an administration/front of house role at a car rental company is desired, but not essential.

·       Great communication skills on phone, by email and in person.

·       Excellent customer service skills.

·       Strong time management skills and organisation skills.

·       High degree of accuracy and attention to detail.

·       Computer literacy required including creating and using spreadsheets and software such as Xero and Rental Car Manager.

·       Team player with a “can do” attitude and great interpersonal skills.

·       Flexible, adaptable and able to juggle multiple tasks at once.

·       Ability to work under pressure.

·       Valid driver's licence.

Tasks & Responsibilities

·       Helping to manage fleet of cars including taking them on and off hire, arranging for repairs and servicing, liaising with mechanics, panel beaters, engineers and detailers.

·       Liaising with corporate and individual clients and managing their requirements.

·       Checking out and checking in vehicles.

·       Answering calls and emails.

·       Preparing hires, quotations and creating reservations.

·       Taking workshop bookings, preparing quotes and invoicing work.

·       Customer and parts pick up and drop off.

·       Delivering and dropping off vehicles.

·       Invoicing and processing some payments.

At Karidis Retirement Villages, our mission is building better communities to enrich the lives of seniors Australians. Our commitment is to ensure a welcoming environment for both those who live with us and those who work with us. We are proudly a South Australian owned and operated business. With over 550 homes across 11 sites and two states.  We are seeking a dynamic person to join our team.

The Administration Coordinator is responsible for assisting the Operations Manager – Retirement Division, with the day-to-day operations of our portfolio. You will develop and maintain productive and collaborative relationships with all Retirement Living staff, other staff / contractors and service providers, to support efficient and harmonious operation of our Villages and Head Office administration support.

The position of Administration Coordinator provides variety, challenge and growth opportunity. Duties include but are not limited to:

• Provide assistance to General Manager & Operations Manager, Retirement Living.

• Attend, minute and manage records of meetings as required including Management, Sales & Marketing meetings, Village Management Team and if required meetings with residents and resident committees.

• Assist in the preparation and generate timely management reports as required.

• Manage & assist of maintain Retirement records and files from a head office level to village level

• Provide assistance to all Retirement staff as required including Front Office.

• Manage & maintain registers including incident, insurance, complaints & compliments & contractor registrations

• Progress the review and ongoing development of procedures, templates and reports and drive implementation across the portfolio

• Assist and prepare training sessions with all staff.

• Human Resource support maintaining a schedule of staff management eg. equipment, training, first aid, vaccinations, certificates, email/server login, sales database etc.

• Property Management support coordinating settlement tracking, liaison between sales and conveyancer, and maintain settlement calendar

• Participate in marketing and promotional activities and event coordination 

• Maintain reporting for finance, registers and budgeting for sales, marketing and villages 

• Drive continuous development of system and procedure improvements to promote quality improvement within scope of role.

• Working as part of a dedicated team, provide additional support as necessary. 

You will need to have

• Strong Computer technical experience across Microsoft Office skills (Word, Excel, PowerPoint, Outlook)

• Excellent organisational skills, attention to detail and ability to manage competing priorities

• Model a customer service approach with a high level of professionalism and integrity

• Possess good time management skills and practices

• Accounting Software package (Xero) - would be an advantage

This is a permanent full-time position based in our Head Office in Angas Street, ADELAIDE. 

If you are looking for that next step in your career, are seeking an opportunity to expand your knowledge and share your experience please apply now.

https://karidisretirementvillages.com.au

facebook/Karidis Retirement Villages

• Maintain the reception desk, manage enquiries, greet clients and visitors, and direct deliveries to the mailroom
• Escort visitors as required and manage ground floor meeting room enquiries
• Keep the mailroom area neat and organised
• Assist the Security team with reception coverage during guard breaks
• Sort, arrange, and manage incoming and outgoing mail
• Receive, record, and coordinate collection of deliveries
• Log and arrange local, interstate, and international couriers (Australia Post, StarTrack, DHL), including same-day and scheduled pickups
• Manage mail deliveries for the CEO and EAs
• Support the EA to CEO with urgent requests as needed
• Process archiving retrieval requests and new items for archiving through Iron Mountain, updating records accordingly
• Collect old toner cartridges
• Maintain EOT lockers for both permanent and casual staff, keeping accurate registers
• Order express post, registered envelopes, and StarTrack consumables for the mailroom