Company: Praetorian Aeronautics

About Praetorian Aeronautics

Praetorian Aeronautics is a leader in aerospace innovation, dedicated to the design and production of advanced unmanned aerial systems (UAS) for both military and civilian applications. We pride ourselves on pushing technological boundaries to deliver cutting-edge solutions that meet the complex demands of our clients.

Overview:

Praetorian Aeronautics is seeking a highly organised, proactive, and resourceful Executive Assistant to support our CEO in a fast-paced and mission-driven environment. The ideal candidate excels at anticipating needs, managing complex schedules, and ensuring seamless day-to-day operations across a wide range of administrative and strategic tasks.

This role requires exceptional communication skills, sound judgment, and the ability to handle sensitive information with professionalism and discretion. We are looking for someone who thrives in a dynamic aerospace and technology setting, demonstrates strong ownership, and enables the CEO to focus on high-impact initiatives by providing reliable, efficient, and thoughtful support.

This is an on-site role requiring a full-time presence in our Hendon, S.A office, with flexibility to travel and support the CEO outside of traditional business hours.

KEY RESPONSIBILITIES:

• Manage complex and dynamic calendars, including scheduling meetings, coordinating across time zones, and prioritising competing demands ensuring optimal time management and preparation for each engagement.

• Coordinate and monitor email inboxes, drafting responses and flagging urgent matters.

• Prepare CEO for meetings by organising agendas, briefing materials, and follow-up actions.

• Serve as a trusted gatekeeper by managing communications, drafting correspondence, and handling sensitive information with confidentiality and discretion.

• Coordinate domestic and international travel logistics, including itineraries, accommodations, and expense reporting.

• Accompany the CEO on travel as required to provide support, coordination, and meeting documentation.

• Support project execution by tracking deadlines, monitoring progress, and ensuring stakeholders have the information and resources they need.

• Plan and manage on-site and off-site meetings, events, and team activities.

• Build strong relationships with internal and external stakeholders to facilitate efficient communication and collaboration.

• Prepare, edit, and format reports, presentations, correspondence, and briefing documents.

• Assist with on-boarding tasks, internal documentation, and maintaining organised systems for files, processes, and workflows.

• Identify gaps, anticipate needs, and propose improvements to enhance executive productivity and operational efficiency.

• Handle ad hoc tasks and special projects with flexibility, professionalism, and a solutions-oriented mindset.

SKILLS & EXPERIENCE REQUIRED:

Project Management:

• Assist the CEO in managing special projects, including tracking progress and ensuring deadlines are met.

• Coordinate with various departments to gather information and support project initiatives.

• Provide regular updates to the CEO on project status and any potential issues.

Confidentiality and Discretion:

• Handle all sensitive information with the highest level of confidentiality and discretion.

• Ensure that all interactions and communications reflect the professionalism and integrity of Praetorian Aeronautics.

• Ability to hold an Australian AGVSA Security Clearance at NV-1 level.

Event Planning & Travel:

• Organise and coordinate company events, and other special events.

• Manage event logistics, including venue selections, invitations, catering and post-event follow ups.

• Experience coordinating complex domestic and international travel.

Office Management:

• Oversee the daily operations of the CEO’s office, ensuring it is well-organised and efficient.

• Order and maintain office supplies and equipment as needed.

Preferred Qualifications:

• 5+ years of experience supporting senior executives in a fast-paced, high-growth, or technology-driven organisation.

• Bachelor’s degree in business administration, communications, or a related field.

• Demonstrated ability to manage competing priorities with excellent organisational and time-management skills.

• Strong written and verbal communication skills, with the ability to draft polished correspondence and executive-level materials.

• Ability to operate effectively in environments that require flexibility, adaptability, and quick problem-solving.

• A proactive mindset with a track record of anticipating needs and taking initiative without being asked.

• Strong interpersonal skills and the ability to build relationships across all levels of the organisation.

What We Offer:

• Competitive salary and Employee Share Option Plan (ESOP) benefits.

• Comprehensive training and career development opportunities.

• A collaborative, mission-driven work environment where you can make a tangible impact on defence capabilities.

How to Apply:
Please send your CV/Resume and Cover Letter by applying through SEEK.

At The Support Space, our mission is to empower people with disabilities to live their best lives. We are looking for an Administrative Assistant to join our growing team. 

Your role isn’t just about paperwork or answering calls, it is about creating the foundation that allows our support workers to empower independence, bring joy, and build trust.  

Key Responsibilities 

• Manage phone calls, emails, and Participant inquiries in a professional manner. 

• Maintain accurate records and documentation in line with NDIS requirements. 

• Assist with scheduling support workers and coordinating rosters. 

• Create and draft invoices.  

• Assist with onboarding new Participants. 

• Support compliance with policies, procedures, and regulatory standards. 

• Perform general administrative tasks. 

Shifts 

• Monday & Thursday 11:30am - 8:00pm  

• Occasional weekends  

About You 

• A proactive, detail-oriented person who loves helping others succeed. 

• Excellent computer literacy with a solid understanding of Microsoft Office Suite.  

• Strong time management and organisational skills. 

• Self-motivated with the ability to work effectively in both a team environment and independently with minimal supervision. 

• Strong communication and interpersonal skills. 

• Someone who thrives in a purpose-driven environment. 

Requirements 

• Certificate III or IV in Business (or equivalent) 

• Current WA drivers license, a reliable car with registration and insurance 

• National Police Clearance (obtained within last six months) 

• NDIS Worker Screening Check (or willingness to obtain) 

• Working with Children Check (or willingness to obtain) 

• Eligibility to work in Australia 

• Located within 20km of Rockingham/Mandurah  

Highly regarded 

• Experience in an administrative role (NDIS, community or disability sector preferred).

• Experience as a disability support worker.  

• Knowledge of Industry Awards (e.g. SCHADS and Nurses Award). 

• Familiarity with NDIS or CRM systems (e.g. ShiftCare, Xero, etc.). 

What We Offer 

• We value your expertise and invest in your growth. 

• Training incentives and ongoing professional development. 

• A supportive team culture where your contributions matter. 

• Career progression opportunities within a growing organisation. 

How To Apply 

Please include your cover letter and resume with your application.  

Please note: We do not accept phone inquiries or email applications, due to the high volume of applications only shortlisted applicants will be contacted. 

Administrative Assistant (Part Time) – Electrical, Plumbing & Maintenance

About Us
Gen Z Trade Group is a growing electrical, plumbing and maintenance company delivering quality work and great service across Melbourne. We’re organised, fast-moving and focused on providing a smooth experience for our clients and technicians.

We’re now looking for a part-time Administrative Assistant to join our office team.

About the Role
This role supports our electrical, plumbing and maintenance divisions with day-to-day admin tasks. You’ll be scheduling jobs, answering calls and managing client communication. It’s a hands-on role that suits someone who’s proactive, organised and comfortable working independently.

Key Responsibilities

• Schedule and manage jobs in ServiceM8 for all trade divisions

• Answer and return incoming calls professionally

• Communicate with clients via email to book appointments and handle enquiries

• Assist with general office administration as required

What We’re Looking For

• Previous admin experience (trade or service industry experience is a bonus)

• Strong communication skills

• Good attention to detail and solid organisation

• Confident with Microsoft Office (Word, Excel, Outlook)

• Able to work independently and manage time well

• Available for part-time hours with some flexibility

Why Join Us

• Flexible part-time hours

• Supportive, growing team

• Stable role with a company expanding across multiple trade divisions

• Competitive pay based on experience

If you’re reliable, organised and ready to join a team that values good people, we’d love to hear from you. Please apply with your resume and a short cover letter outlining your experience and availability.

Key Responsibilities:

• General administrative support to the operations and management team

• Data entry, document control, and filing

• Assisting with customer and driver communications

• Preparing and updating spreadsheets and reports

• Supporting compliance and scheduling functions as required

About You:

• Prior experience in the transport or logistics industry is essential

• Strong Microsoft Office skills (Word, Excel, Outlook required)

• Confident with computers, databases, and online systems

• Excellent communication and organisational skills

• High attention to detail and accuracy

• Ability to work independently and as part of a small, supportive team

• Looking for a long-term role with stability and growth

Job Title: Administration Assistant

Location: 41 Cook Court Northlakes
Department: Administration
Reports To: General Manager/ Service Manager
Job Type: Full-Time

Job Overview:

We are seeking a detail-oriented and proactive Administration Assistant to join our team. This role combines administrative support with service management duties to ensure smooth operations and customer satisfaction. The ideal candidate will be organised, adaptable, and skilled in both administrative tasks and processing warranty claims, working collaboratively across departments as well as light bookkeeping duties.

Key Responsibilities:

Administrative Duties:

• Provide administrative support to the team, including managing correspondence, filing, and scheduling.

• Answer phone calls, emails, and assist with customer inquiries, ensuring excellent communication.

• Maintain office supplies, manage inventory, and order supplies as needed.

• Organise and maintain physical and electronic filing systems.

• Prepare and process various reports, documents, and forms as required.

• Assist with meeting coordination, including scheduling and preparing materials.

Customer & Service Coordination:

• Assist in managing customer service requests, ensuring accurate information is logged and relayed to the service team.

• Communicate with customers regarding the status of their service requests, ensuring clear updates and managing expectations.

• Process service orders, dispatch teams, and track service completion.

• Assist with creating service reports for customers or upper management.

• Help resolve any administrative or logistical issues that arise during service delivery.

Qualifications & Skills:

• Proven experience in an administrative or customer service role. (an advantage)

• Knowledge or experience with warranty claim processes is a plus. 

• Strong organisational skills with attention to detail.

• Excellent verbal and written communication skills.

• Ability to multitask and manage competing priorities.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office software.

• Ability to work both independently and collaboratively as part of a team.

• Strong problem-solving skills and ability to handle customer complaints effectively.

Education & Experience:

• High school diploma or equivalent required; Associate’s degree or relevant certification is a plus.

• Prior experience in administrative support, customer service, or warranty management preferred.

Benefits:

• Competitive salary

• Annual Leave 

• Superannuation 

• Opportunities for professional development and training

How to Apply:
Interested candidates are encouraged to submit their resume and a cover letter outlining their qualifications and experience to Billy@revolutioncaravans.com.au. We look forward to hearing from you!

• Enjoy the security of a permanent, full-time role with a growing business
• On-site 5days/week in a comfortable office in the heart of Brisbane's city centre with parking
• This is the ideal role for someone wanting to grow both personally and professionally 
• Salary between $55k - $65k + Super

• Be part of a dynamic, close-knit team that values authenticity, growth, and creativity
• Work across diverse projects and sites with no day being the same
• Get hands-on experience in a fast-moving business with plenty of learning opportunities
• Team events, planning days, and a collaborative culture that celebrates ideas and initiative

• Being the friendly, professional first point of contact - answering calls and assisting customers
• Managing bookings, enquiries, and customer communications
• Supporting site operations - coordinating access, signage, and notifications
• Assisting with admin tasks such as database updates, calendar management, and supplies
• Handling callouts or quick problem-solving tasks across multiple locations
• Following up on enquiries and ensuring customer issues are resolved efficiently

• 1-2 years of experience in a customer service/admin role 
• Strong organisation and follow-through skills - you know how to stay on top of conflicting priorities
• A confident, genuine communicator with great phone etiquette
• Proactive mindset - you don’t just spot problems, you help solve them
• Active driver’s licence 

The role:
* Primary point of contact for internal and external communications to the top executives.
* Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities.
* Handles various special projects as needed
* Maintains the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
* Coordinates and builds international and domestic travel itineraries, including arranging point-to-point transportation.
* Arranges, monitors contractors at residence and manages company vehicles
* Leads event coordination for company events and large meetings.
* Composing and preparing confidential correspondence.
* Prepares and reviews materials and correspondence for meetings.
* Assist with creation and modification of presentations, spreadsheets, charts, and other documents.
* Handles the expense reports for the CEO
* Occasional domestic and international travel may be required.
* PA duties as needed.

Requirements:
* Bachelor's degree
* Valid unrestricted driving license and able to travel
* Highly motivated, confident, new or recent college graduates are welcome
* Excellent written and verbal communication skills; ability to write, proofread, and edit with precision
* Strong organisational skills, attention to detail in a high volume, fast-paced environment
* Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media platforms
* Basic financial and data analytic skills
* Ability to manage highly confidential information
* Ambitious, attention to detail, ability to pay attention and learn preferences and requirements
* Excellent relationship skills with the ability to analyse and anticipate business needs and provide resolution in a timely and efficient manner
* Advanced interpersonal sensitivities with aptitude for successfully navigating varied personality types
* Ability to safeguard privacy, cybersecurity aware and technologically literate

This is not a 9 to 5 role !

To apply online, please click on the apply button.

Alternatively for a confidential discussion please contact Jennifer Stewart on jstewart@frontline-manufacturing.com.au quoting the reference number above.

Note: Not all our current vacancies are listed on job boards. Check out our Frontline Sydney North Manufacturing website for a complete listing

https://www.frontlinerecruitmentgroup.com/our-brands/frontline-manufacturing-recruitment/

You can also connect with us via our social accounts for industry news, job seeking tips, and to be the first to know about new job openings!

Facebook: Frontline Recruitment Group - Manufacturing Sydney North | Sydney NSW | Facebook

• Liaise with insured owners and insurance companies
• Coordinate with suppliers, subcontractors and internal Supervisors, Estimators and Trades
• Manage all administrative tasks related to insurance claims, including data entry, booking appointments, preparing contracts and paperwork, submitting quotes and responding to customer queries
• Provide administrative support to Supervisors
• Handle inbound and outbound calls to stakeholders

• Positive attitude and strong team player
• High level of customer service
• Highly computer literate (Word, Excel, Outlook)
• Ability to quickly learn new systems (Prime experience highly regarded)
• Excellent written and verbal communication, including a professional phone manner
• Strong time management and organisational skills
• High attention to detail and accuracy
• Previous experience in the building or insurance industry is a strong advantage

• Immediate start available
• Busy pipeline - stable work environment
• Well-established company with strong client relationships
• Permanent, full-time role

Company Description

About Us

Racing and Wagering Western Australia (RWWA) plays a pivotal role in the State’s racing and wagering ecosystem. As a government trading enterprise, we regulate, develop, and support the sustainability of WA’s thoroughbred, harness and greyhound racing industries, while operating the TAB across more than 300 retail outlets and an expanding digital channel. 

Our purpose is to protect the integrity of racing and wagering, ensure industry prosperity, and deliver value to the WA community. We operate in a highly regulated environment where information security, governance, privacy, and responsible information-sharing are essential to maintaining trust, compliance, and operational resilience. 

Our people are guided by our organisational values of Respect, Accountability, Connection, and Excellence, which underpin how we operate, collaborate, and deliver outcomes. 

Job Description

About the Role 

We are seeking an experienced and highly capable Information Governance Specialist to join our Technology Division on a permanent full-time basis. This newly-created role reflects an uplift in organisational maturity, legislative change, and the increasing complexity of information management at RWWA. 

Reporting to the Information Governance Manager, you will be instrumental in designing, implementing, and embedding key aspects of RWWA’s information management, privacy, and information sharing frameworks. You will partner closely with a variety of stakeholders across the organisation to strengthen how information assets are governed, protected, classified, shared, and utilised. 

This is a role for someone who enjoys balancing organisational influence with hands-on operational delivery. You will shape frameworks, provide expert advice, guide risk-based decision-making, and ensure that systems, processes, and people across the organisation are supported in meeting their information governance obligations. 

Your key responsibilities include (but are not limited to): 

• Support the ongoing development and uplift of RWWA’s information management framework and records management systems. 

• Contribute to the implementation of governance initiatives that introduce new systems, strengthen processes and uplift organisational capability. 

• Conduct information analysis and governance-related risk assessments to identify gaps, issues and improvement opportunities. 

• Establish, maintain and continuously improve the organisation-wide information asset register. 

• Provide authoritative advice on information classification requirements in line with RWWA policy, legislation and whole-of-government standards. 

• Support the implementation of RWWA’s privacy and information sharing frameworks in preparation for the Privacy and Responsible Information Sharing Act 2024 (WA). 

• Identify high-risk information assets and advise on appropriate controls to protect personal and sensitive information. 

• Oversee physical records processes, ensuring appropriate secure storage, classification, retrieval and disposal. 

• Coordinate records disposal programs in accordance with legal and regulatory requirements. 

• Support internal and external audits related to information governance, privacy and records management. 

• Conduct assurance activities to assess compliance with policies, frameworks, and legislative requirements. 

• Identify improvement opportunities and contribute to the simplification and refinement of policies, processes and controls. 

• Develop, deliver and refine training materials and awareness programs that build organisational capability. 

Qualifications

About You 

You are a seasoned information governance or information management specialist who understands the intersection of regulation, technology, risk and business operations. You thrive in environments where you can build frameworks, guide decisions, and support people to meet their obligations. 

You will bring: 

• Demonstrated experience in information governance, records management or information management roles. 

• Strong understanding of key legislation and standards such as: State Records Act 2000, Privacy and Responsible Information Sharing Act 2024, Privacy Act 1988 (Cth), WA Information Classification Policy, and WA Information Management Framework.

• Experience with records management systems and related governance tools. 

• Strong analytical capability and the ability to conduct risk assessments across complex information environments. 

• Strong interpersonal and stakeholder engagement skills, with the ability to build trusted relationships across technical and non-technical teams. 

• High levels of discretion, judgement and professionalism when handling sensitive information. 

• Ability to simplify complex technical and legislative requirements into clear, practical guidance. 

• Strong time management, attention to detail and the ability to manage multiple priorities. 

• A proactive and solution-focused mindset, always looking for ways to add value and improve organisational practice. 

Additional Information

Why Join Us?

This role offers a rare opportunity to directly influence how information is governed, protected, and used across a large, complex and highly regulated organisation. You will be stepping into a period of significant legislative change and organisational uplift, where your expertise will genuinely shape our future capability. At RWWA, you won’t simply be maintaining frameworks; you will be helping build, mature, and embed them across the organisation, with visible impact and strong executive support. 

You will enjoy: 

• Flexibility that works for you: Hybrid work arrangements that balance time at home with the benefits of our newly designed, modern office environment. We trust our people and support flexibility that allows you to do your best work. 

• Investment in your growth: Access to structured and self-directed professional development, a personal learning and development budget, and opportunities to deepen your expertise across privacy, governance, information security and emerging legislative frameworks. 

• A workplace built for people: Brand-new, purpose-built offices in Osborne Park featuring wellness spaces, end-of-trip facilities, secure bike storage, free parking, and thoughtfully designed collaborative areas that support focus, teamwork and innovation. 

• Recognition that matters: Competitive remuneration aligned to the seniority of the role, employee discounts, meaningful reward programs, and regular recognition linked to our RACE values – Respect, Accountability, Connection and Excellence. 

• Health and well-being support: Access to an Employee Assistance Program, mental health and resilience initiatives, wellness programs, and an additional paid Wellness Day to support rest and recovery. 

• Meaningful work and organisation-wide impact: Be at the forefront of RWWA’s uplift in information governance maturity, helping shape critical processes and controls at a time of heightened privacy obligations and operational complexity. Your work will directly influence how information is managed across the organisation, strengthening trust, compliance and long-term organisational resilience. 

Ready to Apply?

Click “Apply Now” and submit your CV along with a brief cover letter outlining why you’re the right fit for this role. For further information, please contact our Talent Acquisition team at TalentAcquisition@rwwa.com.au

At RWWA, we recognise that we are strengthened by diversity of gender, thought, experience, and ethnicity. We are committed to providing a safe work environment and making reasonable adjustments in which everyone is included and treated fairly.

We are an Equal Opportunity Employer and encourage women, people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply.