Lead the heartbeat of a premium residential community. We’re seeking a hands-on, people-first Building Manager to own day-to-day operations, compliance and resident experience—while directly managing the Concierge/Front-of-House, Security, and cleaning teams.

The role

• Site leadership & presentation: Be the on-site lead for residents, committee/OC manager and contractors. Uphold five-star lobby and amenities standards at all times.

• Team management – Concierge & Security: Lead front-of-house and security staff (rosters, training, SOPs, service standards). Oversee arrival experience, resident enquiries, parcel management, amenity bookings and after-hours protocols; coordinate incident response, patrols, CCTV monitoring and access control with the security team; coach for warmth, accuracy and speed.

• Team management – Cleaning: Manage the cleaning team and scope (public areas, back-of-house, bins/waste, amenities). Set KPIs, run audits, spot checks and quality walk-throughs; ensure consumables and equipment are stocked, safe and well maintained.

• Work orders & resident services: Triage maintenance and service requests, coordinate moves/fit-outs, permits and inductions via BuildingLink (or similar), and safeguard common property.

• Compliance & essential services: Keep ESM programs audit-ready (fire systems, lifts, pumps, HVAC, water quality, electrical, façade access/anchors). Track testing, dockets, certifications and remedial actions.

• Maintenance & asset care: Drive preventative maintenance aligned to the long-term plan. Maintain asset registers/warranties; minimise downtime and manage SLAs.

• Contractor & vendor management: Scope works, obtain quotes, raise POs within delegations; manage security, gardening, window cleaning, pool/amenities and other providers to KPI and contract.

• Security & access: Administer keys/fobs, monitor CCTV/incident logs, manage loading dock and deliveries, and maintain clear incident and escalation procedures.

• Health, safety & risk: Lead site safety culture—inductions, SWMS, toolbox talks, risk assessments, near-miss/incident reporting, emergency readiness (AS 3745 familiarity valued).

• Reporting & budgets: Maintain accurate digital records; deliver concise monthly reports (ESM status, team KPIs, work orders, contractor performance, capex/opex items, risks) and support annual budgeting/procurement.

You’ll bring

• Experience as a Building Manager or Facilities lead in residential or mixed-use; proven people leadership of concierge/front-of-house, security and cleaning teams.

• Strong contractor management and compliance discipline; confident with scopes, certificates and maintenance reports.

• Proficiency with BuildingLink (or similar), MS Office and access control systems.

• Calm, polished communicator who can coach teams, handle residents professionally and roll up sleeves when needed.

• Working knowledge of essential safety measures and relevant Australian Standards; WHS mindset.

Nice to have

• Trade/facilities background; exposure to AS 1851 and emergency planning.

• First Aid, Construction Induction (White Card), Working at Heights or similar.

What’s on offer

• A visible leadership role shaping service culture for an entire community.

• Supportive operations team, clear processes and modern digital systems.

• Competitive salary, uniform, phone/laptop and professional development.

How to apply

Email your resume and a brief cover letter to hr@ozintegrated.com.au with subject Building Manager – Application. Please state clearly whether you are applying for the Junior or Senior Building Manager role in your cover letter. Only shortlisted candidates will be contacted.

Full Australian working rights required. Reference/background checks may be conducted.

💼 Career Opportunity: Real Estate Sales Secretary 

🌟 Are you an Admin SUPER STAR? 🌟

Are you passionate about real estate and customer service? 
Do you thrive in a fast-paced environment, have a keen eye for detail, and possess an excellent phone manner? If so, this role was made for YOU!
 

About Us:

At Dignam Real Estate, we are dedicated to providing exceptional service to our clients. With years of experience and a passion for the property market, our team is committed to excellence and making the home buying and selling and leasing experience as seamless as possible. 


Key responsibilities Include but not limited to:

• Collaborate and Communicate: Act as the central point of contact, liaising effortlessly with staff, clients, and solicitors to ensure seamless communication and coordination.

• Settlement Concierge: Provide exceptional pampering and value-adding services to clients between unconditional exchange and settlement.

• Organize New Listings: Assist in gathering and organizing essential information for new property listings, ensuring all details are accurate and up-to-date.

• Coordinate Sales Documentation: Manage sales documentation, contracts and correspondence between vendors, buyers and solicitors, ensuring timely and efficient processing.

• Drive Marketing Efforts: Create and manage marketing materials for new and sold listings, including dynamic social media updates to engage our audience.

• Facilitate Final Inspections: Organize and coordinate final property inspections for sold properties on behalf of the sales team, ensuring everything is in order for a smooth settlement handover.

What We Offer:

• Exciting Team Environment: Join a vibrant and supportive team where your contributions make a real impact.

• Professional Growth: Take advantage of opportunities for learning and development in the real estate field.

• Client-Focused Role: Play a crucial role in enhancing the client experience, from listing to settlement and beyond.

• Competitive Benefits: Enjoy a comprehensive benefits package and competitive compensation (plus quarterly bonuses)
  
   

What We're Looking For:

• High Attention to Detail: Your meticulous nature ensures that nothing slips through the cracks.

• Excellent Phone Manner: You can engage with clients warmly and professionally, leaving a lasting positive impression.

• Strong Desire to Provide Excellent Customer Service: Your passion for helping others shines through in every interaction.

• Extremely Accountable: You take responsibility for your work and are dedicated to delivering high-quality results.

• Admin Super Star: Your organizational skills and efficiency are second to none.

If you're ready to take on an exciting role where no two days are the same, and you can make a real difference in clients' real estate journeys, we want to hear from you! Apply now to join our team as a Real Estate Administrative & Client Experience Specialist.

James Nicolaou Real Estate is seeking an experienced Property Manager to join our growing team in Port Melbourne. This full-time role is responsible for managing a boutique size portfolio of residential properties, ensuring landlords and renters receive exceptional service. You will be a key part of our thriving property management division, playing a vital role in the company's continued success.

What you'll be doing

· Manage a portfolio of residential rental properties, including units, apartments and houses

· Promptly address any renter queries or issues, and liaise effectively with both landlords and renters

· Oversee all aspects of the tenancy lifecycle, from advertising vacancies to processing applications, bond management and arranging routine maintenance

· Ensure compliance with relevant legislation and company policies

· Provide exceptional customer service to both landlords and renters

· Contribute to the growth and profitability of the property management division

What we're looking for

· Minimum 5 years' experience as a Property Manager in the residential real estate sector

· Experience with Property Tree is preferred

· Strong knowledge of the Residential Tenancies Act and other relevant legislation

· Commercial real estate knowledge is preferred as there is a small handful of commercial properties included

· Excellent communication and interpersonal skills, with the ability to build lasting relationships

· Meticulous organisational skills and attention to detail

· A proactive and solutions-oriented approach to problem-solving

· A current Victorian Real Estate Licence

• Illawarra region / Wollongong base
• $75K + Super + Phone
• Rare opportunity to get into Real Estate with no experience required!
  
• Multi-Award-winning Developer & Home Builder

• Assist in running the display suite and display homes including opening, set-up and presentation for 10am opening, as well as signs and flags put up and taken down
• Meet and greet customers and stakeholders upon entry to the Sales Office and onsite display homes and support with ongoing communication
• Support with processing of invoices, sales advices, external agent communications, agreements, and ancillary administration tasks
• General monitoring of stock and marketing collateral requirements
• Coordinating and finalising settlements and handover packs
• Maintain accurate client records including data entry and data integrity (CRM)

• Australian Citizen/ Perm Residency
• Ideally some exposure to Real Estate - but if not, then solid experience in Admin / Customer Service roles
• Have / or be in the process of obtaining a Real Estate Certificate of Registration
• Be an effective communicator, as well as engaging with good energy
• Able to work 9am - 5pm: Monday > Saturday (with Fridays & Sundays off)

• Generous 'starter' salary!!
• Opportunity to get into Real Estate / Project Sales with NO industry experience
• Incredible on-the-job training and ongoing mentorship
• Stable employer with solid financial standing (aka great Job security)
• Long list of employee discounts, subsidised health care etc

• Attending and responding to all buyer enquiries (calls, emails, messages, social media etc.)
• Client appointments (final, building, pest inspections etc.)
• Attending all open for inspections and Auctions 
• Buyer management & follow up
• All private inspections 
• Convert buyers to sellers
• Attending appraisals
• Coordinating client bookings, meetings and settlements
• Communicating and providing instructions to VA’s, reception and customer care team
• Understanding the Real Estate legislation
• Assist in the signing of REIV documentation
• Responsible for key handling

• A minimum of 24 months experience in the industry
• Excellent verbal & written communication skills
• Polished and professional presentation
• Current Victorian Driver's License & working car.
• Current Agent's Representative Certificate or LEA. 

Our client is a thriving multi office boutique agency located in the Inner West market, known for their tight-knit culture where they treat staff like family.

They are now seeking a dynamic and detail-oriented Admin Coordinator to join their team. This hybrid role is ideal for someone who enjoys working with people and is looking to build a career in property or administration.

You'll be the first point of contact for clients, visitors, and tradespeople, while also supporting key sales and/or property management administration tasks. It's a great opportunity to develop a versatile skill set and be part of a growing and supportive office.

If you're personable, proactive, and eager to learn, this could be the perfect next step in your career. Real estate experience is essential for this role.

The Perks

• Attractive $85K package on offer - Your experience is genuinely recognised and rewarded
• Be part of a welcoming, supportive team where you'll actually enjoy coming to work
• Perfect for Inner West locals looking for a short, stress-free commute
• Monday to Friday only - Enjoy real work-life balance with no overtime
• On-site parking and a manageable workload that respects your time
• Diverse, hands-on role with real opportunities for growth and career progression
• Mobile phone provided to support you in your day-to-day role
• True flexibility - They care about results, not micromanagement, and trust you to manage your time

The Position

The ideal candidate for the role of Admin Coordinator will:

• Provide daily support to both Sales and Property Management teams, acting as a key liaison across departments
• Manage incoming calls and respond to customer enquiries in a timely and professional manner
• Collaborate with the admin team to implement strategic initiatives and drive process improvements
• Assist with general administrative duties, including data entry and document preparation
• Manage the handling and distribution of mail and keys
• Contribute to individual and team growth through ongoing support and guidance
• Ensure high service standards through clear, consistent communication and timely assistance

The Person

The ideal candidate for the role of Admin Coordinator will have a strong background in real estate administration. As a professional, you will pride yourself on high-quality, efficient output and set that as the standard for others to follow.

• Strong administration skills - organised, thorough, systems orientated with meticulous attention to detail
• Current NSW Certificate of Registration or Real Estate Licence
• Must be highly organised with meticulous attention to detail
• Immaculate personal presentation is a must
• Valid driver's licence and reliable vehicle
• Strong administrative skills with great time management
• Ability to work autonomously and is an excellent multi-tasker
• Great customer focussed attitude
• Ability to build rapport and have outstanding communication skills

This role is new and exclusive to P3 Recruitment.

Apply in Strict Confidence

Submit your CV by hitting APPLY NOW or contact:

Bianca Piras

Email: bianca@p3recruitment.com.au

Mobile: 0434 376 835

For a quicker response, please text or call. We're available outside of business hours! No CV? No problem! We're happy to have a confidential discussion with you regardless. Rest assured, we will never inform your employer that you're exploring new opportunities.

At Core Projects, we specialise in the sales and marketing of masterplanned communities. Our clients are some of Victoria’s most visionary developers, and our work helps bring to life the places people will call home.

We’re now seeking a motivated and enthusiastic Estate Manager to join our team and take the lead on sales delivery across one or more of our premier land estate projects. You’ll be the face of the community, engaging with customers, driving results, and contributing to the broader strategy behind successful project delivery.

This is your opportunity to take ownership of your sales success while being backed by a high performing team who are passionate about doing things differently.

The Role

• Be the knowledgeable and trusted face of the project, delivering outstanding customer service and sales outcomes

• Build strong relationships with purchasers, builders, and stakeholders

• Deliver weekly reporting and market commentary across sales, market trends, and buyer behaviour

• Work closely with the Sales Manager and Project Managers to enhance project performance through strategic recommendations

• Take ownership of the contract to settlement process and CRM management (Salesforce)

• In conjunction with the team represent the project at events, builder functions and other networking opportunities

• Support marketing initiatives and upcoming release strategies with insight and enthusiasm

• Opportunity to earn additional remuneration through internal referrals

About You:

• A confident, proactive communicator with a passion for property and people

• Highly organised, motivated and results focused

• Someone who enjoys independence, but thrives in a team environment

• Passionate about customer service and creating positive buyer journeys

• Energetic, friendly and approachable with a “can do” attitude and genuine enthusiasm

Experience & Qualifications

• Minimum 1 years’ experience in land or new home sales

• Real Estate Certificate IV or Agent’s Representative Certificate (required)

• Valid driver’s licence and reliable vehicle

• Proven track record of achieving sales targets and building strong networks

• Strong administration and reporting skills, with intermediate Microsoft Office proficiency

Why Join Core Projects?

• Enjoy autonomy in your role while being supported by a collaborative team

• Work on some of Victoria’s most exciting residential communities

• Be part of a company that values innovation, integrity, and fun

• Competitive remuneration package including attractive commission structure

• Ongoing professional development and internal career opportunities

• Paid Parental Leave, Birthday Leave and other incentives

• Nominated for “Best Places to Work” The Australian

We want to know who YOU are

If this sounds like you, please submit your resume and cover letter via Seek.

Please note

At Core our aim is to build a culture where all team members can bring their whole selves to work

A culture that sees our differences as an opportunity for innovation and creativity.

Our diversity not only creates an environment where our team members feel welcomed and supported but the inclusion of diverse viewpoints helps drive excellence in all we do.

We encourage people from diverse backgrounds to apply including but not limited to gender, cultural background, disability, sexual orientation or identity, or Aboriginal and Torres Strait Islander heritage.

Please reach out to the People and Culture Team, at any stage throughout the recruitment process and beyond, if you require any specific support or adjustments. As we will be more than happy to assist.