Project Coordinator
Pro Fit Projects
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📋 Position Outline – Project & Administration Coordinator
Reports to: Director / Project Manager
Location: Office-based (with flexibility for remote admin tasks)
Employment: Full-time
Key Responsibilities
Project Administration
Prepare job files, track project schedules, and manage subcontractor documentation.
Handle SWMS, site inductions, insurances, and compliance records.
Control drawings & revisions, ensuring site teams have current plans.
Assist with procurement — issuing purchase orders, following up deliveries.
Support PMs with reporting, site diaries, and variations.
Prepare Pre start documents for shopping centers
Prepare documents for Building Permits and Final inspections
Finance & Accounts Support
Issue and track client invoices.
Chase receivables and process supplier/subbie invoices.
Reconcile project costs against budgets.
Liaise with external bookkeeper/accountant for BAS, payroll, and compliance.
Tender & Business Development Support
Assist with tender submissions (collect pricing, format submissions).
Keep company profile, CVs, and capability statements up to date.
General Administration
Manage office systems, filing, and record-keeping.
Maintain insurance, license, and accreditation renewals calendar.
Coordinate travel, training, and other office logistics.
👤 Ideal Candidate
Background in construction, shopfitting, or project-based admin.
Strong skills in MS Office, MYOB/Xero (or similar), and project management software.
Detail-oriented, proactive, and confident dealing with subcontractors/clients.
Comfortable working across accounts, compliance, and project paperwork.