CONSTRUCTION OPERATIONS MANAGER / OFFICE MANAGER | CANBERRA

· Salary package $110,000 + superannuation

· Oversee operations, projects & administration for a leading Canberra builder
· Full-time, permanent opportunity with a professional, supportive team

About Canberra ACT

· Population: ~462,000
· Median house price: $961,000
· Location: Capital city of Australia, 280 km south-west of Sydney
· Known for: National institutions, café culture & beautiful bushland surrounds

About the role

We are seeking an experienced Construction Operations Manager / Office Manager to oversee the day-to-day operational and administrative functions of a leading Canberra construction company.
This role combines operations management, office leadership, and project administration, ensuring smooth business performance, compliance, and exceptional project support.

Tasks & Responsibilities

Operations and Project Support
* Manage the tender process, including programming, preparation, gathering information, and contributing to submissions (not writing).
* Use project management software (e.g. Nexvia) to run reports, troubleshoot issues, improve processes, upload documentation, and close out projects.
* Coordinate and manage Work Orders for multiple clients, including logging, allocating, invoicing, and liaising with clients.
* Attend weekly team meetings, record minutes, and follow up on action items.
* Support the Safety Manager with implementing safety documentation through BuildPass.
* Collaborate in developing and maintaining company procedures and business processes.
* Monitor subcontractor insurances, safety compliance, and certificates to ensure accuracy and currency.
* Assist with onboarding new subcontractors, entering data in Nexvia and BuildPass, and collecting documentation.

Office Administration and Management
* Oversee and support general office administrative functions.
* Manage shared inboxes, delegate incoming tasks, and track regular weekly, monthly, and quarterly workflows.
* Process bill payments and approve office expenses in Xero.
* Collate receipts for reconciliation with the Bookkeeper.
* Maintain office supplies, uniforms, and equipment, including ordering and allocation.
* Book staff training and maintain employee records, including certifications.
* Track vehicle maintenance, registrations, and service schedules.

Safety, Quality & Environmental (SQE) Administration
* Support the administration of the company's SQE Management System.
* Monitor and follow up on scheduled SQE tasks with responsible team members.
* Manage and file safety documentation and performance data (digital & hard copy).
* Complete and submit SQE reports, including office-based HSE and performance reports.

Reporting and Financial Coordination
* Generate operational and compliance reports (Aged Receivables, Site Inductions, etc.).
* Provide accurate administrative and project information to management.
* Liaise with clients, subcontractors, and suppliers to support efficient project and office operations.

Skills & Experience

* Minimum 5+ years' experience in a similar construction operations or admin role

* High attention to detail
* Proficiency in Microsoft 365 and Adobe Acrobat (project software desirable)
* Excellent written and verbal communication skills
* Strong organisational skills
* Ability to manage competing priorities in a fast-paced environment

Benefits & Perks

* Competitive salary $110,000 + superannuation
* Long-term, full-time permanent opportunity
* Supportive, experienced management team
* Stable business with a strong pipeline of projects

About the company

This Canberra construction company delivers a diverse range of commercial and government projects with a focus on quality, compliance, and client satisfaction. The business prides itself on maintaining a professional culture built on collaboration, accountability, and continuous improvement - making it a great place to grow and make an impact.

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Need Recruitment support? Contact us today!

Frontline Construction, Trades and Services provides permanent recruitment services across industries, including executive appointments.

Frontline Recruitment Group was established in 1995 and is made up of industry-specific verticals with specialist consultants dedicated to matching great candidates with great career opportunities.

Frontline Recruitment Group is a "People First" business. This year we have placed 377 people and counting.
Changing lives is what we love to do!

Apply now by clicking the apply button below, or for a confidential discussion, reach out to Filippo Mori at FMori@frontlineconstruction.com.au. Explore more opportunities and find your next role on our website: www.frontlinerecruitmentgroup.com/construction.

Let's build something great together!