Company Description

Join our team as a Hubs Administration Officer and play a key role in supporting families, services, and local school communities. In this important role you’ll provide high-quality administration support, ensuring smooth operations while helping us deliver a positive and welcoming experience for every family we work with.

Why MACSEYE?

🌟 Make a Real Impact: you’ll play a pivotal role in shaping the lives of children, supporting their development in a lively and supportive atmosphere.

🤝 Supportive Team Environment: you will collaborate with a passionate and friendly team dedicated to excellence in early childhood education.

🚀 Growth and Development: you have the opportunity to gain hands-on experience and advance your career with ongoing professional development opportunities in a thriving field.

Job Description

• Support enrolment processes and family communication, including preparing enrolment packs, scheduling tours, assisting with letters of offer, and contributing to newsletters and parent updates.

• Manage hub resources and procurement, coordinating supplier orders, organising Book Club and Kinder photo bookings, and maintaining inventory to support effective teaching and learning.

• Coordinate key administrative functions, including accurate staff timesheet entry, maintaining staff access records, distributing internal communications, and supporting the creation of the hub calendar.

• Assist in planning and delivering hub events, working with the Hub Lead to organise school, parish, community, and children’s events.

• Ensure compliance and operational accuracy, including SRF booking coordination, monitoring Xplor roll calls, attending central enrolment meetings, and reporting maintenance concerns to support a safe environment.

Qualifications

• Demonstrated experience in administrative roles, preferably in early childhood education or community services.
• Experience in integrated service administration
• Experience in CCMS systems
• Current Working with Children Check
• National Police Criminal History Check
• Driver’s License

Additional Information

What’s in it for you?

• Ongoing Training: Access continuous professional development and training
• Inclusive Environment: Thrive in a welcoming, supportive workplace
• Career Advancement: Explore opportunities for growth and advancement within our organisation

About MACSEYE

MACSEYE is a pioneering organisation dedicated to establishing a network of early childhood and school-aged care programs across Melbourne Archdiocese. Our mission is to support every child in their journey to reach their full potential through programs that focus on holistic development, identity, health, and well-being.

Guided by principles of child-centered care, collaboration, lifelong learning, and evidence-based decision-making, we partner with schools, parishes, and communities to foster a connected and supportive environment for children and their families.

Join us at MACSEYE, where every day is an opportunity to make a difference.

As a child safe organisation, MACSEYE prioritises the safety, wellbeing and protection of children in our care. We require applicants to undergo relevant child safety screening prior to appointment and for all employees to adhere with our child safe practices.  

We welcome applications from people from all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, and people with disabilities.