All applications will only be considered via Recruitment Online.

Please apply with responses to the Key Selection Criteria by 1st of September 2025 using Job Number
1488949 and using the link below: https://edupay.eduweb.vic.gov.au/psc/EDUPPRD1_EA/APPLICANT/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U

Location Profile

Parkville College is a multi-campus school that delivers education at Cherry Creek and Parkville Youth Justice Precincts, and Secure Care Units.  Parkville College is a registered specialist school that delivers high quality educational programs to meet the needs of young people aged 10-21 years in custody with the Department of Justice and Community Safety and secure services with the Department of Families, Fairness and Housing. 

Parkville College delivers education to some of Victoria's most vulnerable, yet inspiring young people, who are filled with enormous potential. The Parkville College education model follows a culturally responsive pedagogy that supports the development and growth of all students, incorporates strong local partnerships to deliver a flexible range of educational options including the Victorian Curriculum (Foundation-10), Senior Secondary Certificates (VCE, VM and VPC) and vocational studies. 

Teachers at Parkville College are required to be flexible and adaptable to changing circumstances.  This may include working in classrooms or on units to support the delivery of an educational program, working across a number of units and engaging in outreach. 

Selection Criteria

KSC 1 Demonstrated knowledge and experience with Department of Education and Training Finance software systems including Cases21, EduPay and SRP, external software including Microsoft Office and Compass and an extensive understanding of the policies and obligations relating to school finances.

KSC 2 Demonstrated ability to act with integrity, impartiality, and communicate effectively with stakeholders and the school community 

KSC 3 Demonstrated experience working with financial systems, policies, reporting, and process improvements to strengthen school performance, whilst remaining compliant with DET finance policies and procedures.

KSC 4 Demonstrated ability to guide, train and support the development of staff

KSC 5 Parkville College is guided by an evidence-based, culturally responsive pedagogy. Provide an example from your experience that demonstrates your understanding of Culturally Responsive Practice in an educational setting.

Role
This vacancy is located at our Parkville campus; however, all Parkville College staff may be required to work across other campuses/sites within Parkville College. The role is Full Time and may be required work during school holiday breaks. 

Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions.  Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations. 

Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal.  Management responsibility extends to ensuring appropriate support levels are maintained across the school.  Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.

Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

• Coordinate a range of functions, in particular Finance and other support areas as needed that contributes significantly to the business management function within the school 

• Shared responsibility for all campus-based local payroll analysis 

• Oversee all College expenditure and ensure compliance to DE policy.

• End to End Financial processing including all account payable and receivable

• Upload Monthly BAS upload to ATO portal and ensure all tax liabilities are appropriately managed

• Annual FBT Reconciliation

• End of Period processing and reporting, including End of Year rollover. 

• Coordination of the college Cash Budget, including monthly reporting to School Leaders and forecasting a projected surplus or deficit.

• Development of monthly executive report for presentation at School Council.

• Coordination of Financial Sub-Committee including liaising with the School Council Treasurer, booking meetings, developing the agenda, presenting items for discussion and taking minutes.

• Management of all lease and rental contracts including, but not limited to vehicles, photocopiers, telecommunications, and property lease agreements. 

• Upskill leaders across the college in finance acumen, ensuring they understand all processes and expectations relating to budget management, expenditure and general finance within the education system.

• Coordination of the quarterly Jobs Victoria financial reporting and attend relevant working group meetings. 

• Shared responsibility for all asset management including procurement, stocktakes and disposals.

• Compliance to overall DE processes and policies, ensuring Parkville College maintains best practice. 

• Responsible for overseeing and coordinating Grants and Donations

• Responsible for all finance related filing and document retention, ensuring compliance to DE and ATO requirements.

• Shared responsibility for monitoring and actioning other administrative tasks including monitoring the Campus email inbox, filing, scheduling and booking meetings etc

• Supervise and mentor ES1-1 or ES1-2 Business & HR staff as required 

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

• A probationary period may apply during the first year of employment and induction and support programs provided.

• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Other Information
Due to the unique nature of our environment and the distinctive work we undertake at Parkville College, we strongly encourage individuals considering applying for this position to contact the number provided below and arrange a visit to the school.

This visit offers invaluable insight into our school, our students, and how we create the best environments possible.

Parkville College is guided by the Department of Justice and Community Safety (DJCS) and the Department of Families, Fairness and Housing (DHHS) operating policies and procedures.