Administration Assistant
City Imaging
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About City Imaging
We are a specialist imaging practice performing pregnancy and gynaecological ultrasounds. We have 3 sites: Fitzroy, Camberwell and Frankston South.
About the role
We have an exciting opportunity for a motivated and organised Administration Assistant to join our team at City Imaging in Fitzroy, Victoria. This role is flexible with various hours from full-time and part-time considered for the right person. As one of our Administration Assistants, you will be responsible for providing administrative support to our medical imaging practice, ensuring the smooth and efficient running of our day-to-day operations.
What you'll be doing
Answering and directing incoming phone calls with professionalism and empathy
Greeting and assisting patients, ensuring a positive customer experience
Maintaining accurate patient records and managing appointment scheduling
Daily typing of reports
Providing general administrative support to the wider team as required
What we're looking for
Previous experience in a similar administrative role, ideally within a healthcare or medical setting
Strong communication and interpersonal skills, with the ability to interact with patients, clinicians, and colleagues in a friendly and professional manner
Excellent organisational skills and attention to detail, with the ability to multitask and prioritise effectively
Proficiency in using standard office software such as Microsoft Office and typing of medical reports
Reliable and positive attitude
Australian work rights are required for this position
Days/Hours
Mondays: 8.00am to 6.00pm (start time flexible)
Tuesdays: 8.00am to 6.00pm (start time flexible)
Wednesday: 8.00am to 6.00pm
Thursday: 7.00am to 5.00pm
Friday: OFF
Monday and Tuesday start times can be flexible for the right person although there will be times when starting at 8.00am is needed. We can finish anywhere between 5.00-6.00pm although as we do not leave until all reports are typed there are sometimes days when this could be a little later.
If you feel like you're the right person for this role but can only work 2 or 3 of the days needed, we still want to hear from you!