Are you highly organised, agile and passionate about delivering exceptional customer service? Join The Gordon as our new Facilities Administration Officer and play a vital role in positively supporting our Facilities Team to keep our campuses running smoothly.

About the Role

This isn’t just an admin role — it’s the heartbeat of our Facilities Team! As a Facilities Administration Officer, you’ll keep things moving behind the scenes, ensuring our campuses run like clockwork. From managing invoices and compliance records to coordinating contractors and supporting events, you’ll be the go-to person for organisation and problem-solving.

If you love a role where no two days are the same and you take pride in making things happen, this is your chance to shine!

Some key responsibilities for this role include, but are not limited to:

• Support the Facilities Team with day-to-day operations and audits.
• Process invoices and maintain accurate finance records.
• Coordinate fleet management tasks and ensure compliance documentation is up to date.
• Assist with event setups, relocations and porterage.
• Manage workflows for reactive and planned jobs, ensuring timely communication and resolution.
• Provide front desk coverage when needed, handling calls and queries.
• Maintain contractor records and assist with access and documentation.
• Prepare departmental reports and keep policies and trackers current

If this interests you and you want to find out more, take a look at the Position Description!

About You:

We’re after someone who thrives in a busy environment, loves keeping things organised and takes pride in delivering great service. If you’re a natural problem-solver with a keen eye for detail and enjoy working with a supportive team, this role could be perfect for you.

You’ll bring:

• Great communication skills – you are confident in both written and verbal interactions.
• A customer-first mindset – you genuinely enjoy helping people and building positive relationships.
• Strong organisational skills – thrive on juggling priorities and meeting deadlines is second nature to you.
• Tech-savvy abilities – comfortable using databases, spreadsheets and other digital tools.
• Attention to detail – accuracy and compliance matter to you.
• Initiative, agility problem-solving skills – you’re proactive, adapt quickly to new challenges and always looking for better ways to do things.
• A Certificate IV in Business Administration (or equivalent experience).

If this sounds like an opportunity for you, please apply!

Please note, candidate reviews and interviews may be conducted prior to the closing date, so get your application in now so you don’t miss this great role.

Please note that applications submitted via recruitment agencies will not be accepted for this position.

What’s next?

Applications close Tuesday 9 December 2025 @ 11:30pm

Salary Range:

PACCT 4  - $68,392.00 - $74,345.00 + Superannuation

This is a backfill position

We are committed to a diverse, inclusive, and safe workplace where everyone can thrive. We value equal opportunity, accessibility, and authenticity, and we welcome applicants from all backgrounds and experiences. We encourage candidates with diverse backgrounds, experiences, perspectives, and beliefs to apply for this role.

If you need reasonable adjustments or support during the recruitment process, please get in touch with our Careers and Talent team via careers@gordontafe.edu.au or +61 3 5225 0870.

The Gordon

As one of Victoria's largest regional TAFEs, The Gordon is a dynamic and inclusive organisation that values collaboration, diversity, and the power of education. By joining us, you’ll become part of a thriving community committed to empowering students and shaping the future of education.

We are the Gordon | We bring our best | We create the future | We are student minded

As a values-driven organisation, The Gordon encourages employee celebration with a dynamic Values Recognition initiative. This program empowers team members to highlight each other's outstanding contributions, offering timely and impactful feedback that resonates throughout the year.

All positions require a current Victorian Employee Working with Children Check and along with background checks.

You must hold permanent residency status in Australia or have a valid Work Visa to apply for this position.

The Gordon is dedicated to the safety and welfare of all children and young people and prides itself on being a Child Safe organisation and aligns with the Victorian Government’s Child Safe Standards.