Finance Systems Contractor – CRM Invoicing Project

Accounting – Systems Accounting & IT Audit
Contract/Temp
Competitive daily rate (negotiable based on experience)

About the Company

Omega Medical is a leading healthcare recruitment company with offices in Sydney and the Gold Coast. We connect doctors, nurses, and healthcare professionals to hospitals and health services across Australia.

We are undertaking a short-term systems project to streamline and automate our invoicing process within Eclipse, our CRM platform.

About the Role

We are seeking a Finance Systems Contractor for a 3-month project (with potential extension) to design and implement a more efficient, automated invoicing process.

Reporting directly to the Managing Director, and working closely with the Head of Administration and Finance, this role will involve engaging with multiple teams across the business to map, build, and deliver a consistent invoicing workflow within Eclipse.

You’ll play a key role in moving the company from a manual process to a structured, automated system that improves accuracy, speed, and visibility across all departments.

Key Responsibilities

• Conduct discovery sessions with Finance, Admin, and Operations staff to understand current workflows

• Review, document, and map the existing manual invoicing process end-to-end

• Learn and analyse the Eclipse CRM configuration and data flows

• Design, test, and implement new invoicing processes and templates within Eclipse

• Build workflow rules, approvals, and checks to ensure data accuracy and compliance

• Produce clear documentation and Standard Operating Procedures (SOPs)

• Deliver user training and support handover to internal teams

• Recommend ongoing process and system improvements

Key Deliverables

• Fully documented, end-to-end invoicing process within Eclipse

• Automated or semi-automated invoice generation and approval workflow

• Standardised invoice templates ready for operational use

• Reporting and reconciliation tools for Finance

• Comprehensive documentation and staff training materials

About You

You’ll bring a practical, solutions-focused mindset and experience delivering systems or process improvement projects in finance or CRM environments.

Skills and Experience

• Experience in finance systems, CRM invoicing, or process improvement projects

• Proven ability to liaise with multiple business areas to gather and translate requirements

• Strong understanding of invoicing, billing cycles, and reconciliations

• Advanced Excel skills and confidence navigating CRM data

• Excellent documentation, workflow design, and stakeholder communication skills

• Recruitment or healthcare experience is an advantage but not essential

Contract Details

• Duration: 3-month contract (potential for extension)

• Location: Sydney office + hybrid flexibility (WFH options available)

• Rate: Negotiable daily rate, based on experience

• Start: Immediate or within 2 weeks

How to Apply

If you enjoy project work, problem solving, and setting up systems that make a lasting impact, we’d love to hear from you.

Please apply via Seek with your CV and a brief summary of similar projects you’ve delivered.

Alternatively, contact Stuart Foster on 0439 389 995 or email stuart@omegamedical.com.au for a confidential discussion.