Real Estate Sales & Contracts Administrator
Brook Recruitment
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Flexibility with purpose - 3-4 days per week, with the option to grow to four
Stability in a respected brand - with a professional and warm team culture
Meaningful work - play a pivotal role in supporting a national role
Flexibility with purpose - 3-4 days per week, with the option to grow to four
Stability in a respected brand - with a professional and warm team culture
Meaningful work - play a pivotal role in supporting a national role
A rare opportunity for a polished and detail-driven Sales & Contracts Administrator to join a respected property group with a long history of excellence in Melbourne’s residential market.
This role suits someone who thrives in structure, enjoys clear processes, and takes pride in accuracy, service, and follow-through. You’ll play a pivotal role in ensuring smooth contract administration from exchange through to settlement, supporting both internal teams and clients with professionalism and care.
The Role
- Prepare, issue, and track sales contracts through to settlement
- Register and maintain contract data across CRM and internal systems
- Liaise with solicitors, purchasers, and agents to ensure documentation accuracy
- Manage key deadlines for finance and settlement
- Support trust accounting and reporting as required
About You
- Background in property or real estate is essential
- Agent’s Representative Certificate (or Certificate IV in Real Estate Practice) required
- Exceptional attention to detail and ability to manage multiple priorities
- Confident communicator who builds rapport easily
- Intermediate Microsoft Office skills and CRM experience (Salesforce, AgentBox, Console or similar)
- Calm, capable, and committed to excellence in service delivery
The Offer
- 3–4 days per week (with potential to increase)
- Hybrid structure – mix of office & work-from-home days
- Inner CBD location close to transport and amenities
- Supportive and collaborative team culture
- Opportunity to grow your career within a reputable property group