Project Administrator
Checkmate Group Pty Ltd
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POSITION: Project Administrator
CHECKMATE GORUP PTY LTD
PERMANENT – FULL-TIME
SALARY $80,000 -$90,000
About Us: Checkmate Group is a trusted exhibition build partner operating across Australia since 2017. With a team of 20+ professionals across Sydney and Melbourne, we deliver fast, accurate builds and packdowns. We work independently from plans, adapt to each client’s needs, and understand exhibition systems and deadlines. Our team has supported more than 35 clients at hundreds of events nationwide.
Position Overview: The Project Administrator will provide day-to-day administrative and coordination support across multiple ongoing projects. Working closely with Project Managers, Engineers, Designers and site teams, you will ensure that documentation, communication and project processes run smoothly from planning to completion.
Key Responsibilities:
· Plan, organise and coordinate project activities and timelines
· Prepare, track and manage project documentation, reports, schedules and project files
· Coordinate communication between clients, suppliers, subcontractors and internal teams
· Support Project Managers and site teams with administrative processes to achieve project goals and deadlines
· Monitor project progress and collect data for reporting and performance analysis
· Prepare and review progress reports, project submissions and compliance documents
· Organise project meetings, prepare minutes and follow up on action items
· Maintain accurate and up-to-date project records, registers and databases.
Skills & Qualifications:
· Diploma or higher qualification in project administration or a related field.
· Minimum of two years of proven experience in project administration, project coordination or a similar role.
· Strong organisational and multitasking skills with high attention to detail.
· Ability to work in a fast-paced environment and manage competing priorities.
· Excellent communication and stakeholder coordination abilities.
· Candidate able to communicate in Czech language (preferred)
Benefits:
· Supportive and inclusive work environment.
· Opportunities for professional growth and development.