We have an exciting opportunity to join a respected professional services firm in Sydney's CBD as an Executive Assistant for a 3 Month contract position.

Working with our client, we are on the lookout for a well-rounded Executive Assistant to support two Directors. Join a company known for its fantastic culture, where teamwork and collaboration are the name of the game.

We are looking for someone who is down-to-earth yet professional, ready to dive into a fast-paced environment, and help out wherever needed. The Directors are very well respected within the business and the Sydney market and are known for being approachable and flexible, and for creating a supportive workplace that values teamwork and personal growth. 

Key Responsibilities: 

• Diary & email management and the ability to proactively manage & efficiently organize the Directors. 

• Handle inbox management, prioritizing and responding to emails as appropriate.

• Arrange travel arrangements, including flights, accommodation, and transportation.

• Organise Travel, Car, and accommodation to ensure a seamless journey

• Expense claims and keeping track of financial metrics of the business

• Proactively assisting in the preparation of presentations, proposals, reports and agendas

• Assist with event planning and coordination as needed.

• Coordinating events and meetings

• Attend team meetings and send out follow-up actions

• Taking notes and following up on action points 

• Working across projects 

• Formatting documents and creating templates 

• Organising meetings 

• Supporting the team with any meeting coordination 

• Ad hoc support work as required by the team

Key Requirements: 

• Proven experience as an Executive Assistant or similar role, preferably supporting executives in professional services.

• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.

• Excellent communication skills, both verbal and written.

• Proficiency in technology and willingness to learn new tools and systems.

• Ability to thrive in a fast-paced environment and adapt to changing priorities.

• Professionalism, discretion, and the ability to handle confidential information with sensitivity. 

This is an exciting opportunity for a professional EA to join the business permanently. 

If you are a dynamic and experienced Executive Assistant looking to join a forward-thinking company with a strong commitment to its team, we encourage you to apply today and send your CV to Holly Moore  BuisnessSupport@marsrecruitment.com.au 

Please note, only shortlisted candidates will be contacted.