Location: SE 1305/401 Docklands Drive, Docklands VIC 3008
Type: Full-Time | On-site

We are seeking a highly organised, proactive, and detail-oriented Executive Assistant to support the Managing Director across multiple fast-growing ventures in the finance, technology, and innovation sectors.
This role is ideal for someone who thrives in a dynamic environment, communicates with absolute professionalism, and can seamlessly manage both business administration and creative PR-related initiatives.

• Manage and coordinate the Managing Director’s calendar, meetings, and travel arrangements.

• Draft, review, and edit high-level business correspondence, proposals, and presentations.

• Maintain confidentiality and handle sensitive information with absolute discretion.

• Prepare meeting agendas, minutes, and follow-up actions.

• Liaise with internal teams, partners, and external stakeholders on behalf of the MD.

• Assist in managing multiple ongoing business projects, ensuring timelines and deliverables are met.

• Track progress across ventures (finance, technology, and automotive sectors) and prepare status updates.

• Support documentation, compliance submissions, and reporting activities.

• Manage and schedule the MD’s professional social media presence (LinkedIn, company profiles, and press updates).

• Coordinate PR and media campaigns, ensuring alignment with brand image and strategic goals.

• Liaise with media outlets, PR agencies, and internal marketing teams for content approvals.

• Monitor engagement analytics and maintain a consistent posting schedule across platforms.

• Minimum 3+ years of experience in a similar executive or senior administrative role.

• Exceptional written and verbal English communication skills — must be confident in writing professional emails, reports, and marketing copy.

• Fast and accurate typing skills with a strong command of MS Office, Google Workspace, and professional communication tools (e.g., Canva, LinkedIn, Xero, Monday.com, or similar).

• Demonstrated attention to detail, time management, and multitasking ability.

• Strong organisational and interpersonal skills, with a proactive “get-it-done” mindset.

• Experience in managing social media or PR activities for an executive or business brand is highly desirable.

• Work directly with a visionary Managing Director involved in multiple high-growth Australian companies (Finance, Technology, AI, and SaaS).

• Be part of a fast-paced, professional, and supportive environment where initiative is recognised and rewarded.

• Opportunity to grow alongside several national and international projects under one group.

Please email your CV and a brief cover letter (highlighting your writing and communication experience) to hr@oxcel.com.au
or a short video of why do you think you should be hired (min 2 mins)
Only shortlisted candidates will be contacted for an interview at our Docklands office.