Position Summary

The role of Executive Assistant is responsible for providing sales, administrative and coordination support to 1 of our leading Real Estate Agents. This role will ensure that all services and activities are delivered with the highest level of detail and standard. As a key ‘go-to’ person for the team, you will ensure that any issues are resolved effectively, and requests are completed within a timely manner. The industry is fast paced and requires an extremely high attention to detail, meticulous planning ability and a positive and proactive attitude.

Key Responsibilities

●        Manage end-to-end marketing campaigns

●        Oversee real estate marketing activities, including social media strategy and execution

●        Attend client appointments, inspections, and internal meetings

●        Contribute to project marketing initiatives

●        Operate within tight deadlines and timeframes

●        Act as a liaison between stakeholders, ensuring smooth communication

●        Prepare and coordinate marketing materials for property listings

●        Assist with auction day activities and open homes

●        Organise and prepare for auctions and open inspections

●        Attend property valuations, buyer appointments, and inspections

●        Maintain up-to-date knowledge of market conditions, residential inventory, and pricing

●        Coordinate client appointments, team schedules, and meetings

●        Provide reports and feedback to the team regarding client interactions and outcomes

●        Maintain a proactive approach to learning and professional growth

●        Manage and nurture client relationships

●        Conduct pre-settlement inspections

●        Carry out any prospecting if required

●        Carry out letterbox drops or coordinate with contractors as needed

●        Organise photographers, valuation appointments, building inspections, and EER inspections

●        Consistently strive to meet and exceed established KPIs

●        Maintain accurate records and reporting documentation

●        Perform any ad hoc administrative tasks as requested

Required Experience and Attributes

●        Strong self-motivation and high levels of self-discipline

●        Proven administrative skills and excellent computer proficiency

●        Exceptional verbal and written communication abilities

●        Professional and polished personal presentation

●        Keen attention to detail

●        Proficiency in Microsoft Word and Excel

●        Willingness to learn new software systems

●        Current ACT driver’s license and access to a reliable vehicle

●        Positive attitude with strong organisational and time management skills

●        Excellent interpersonal and relationship-building capabilities

Note: Experience within the industry would be highly advantageous. You will be required to obtain your Real Estate License.

Employment Details

●     Remuneration: $90,000 + superannuation + commission / incentives

●     Work Hours: Monday to Saturday, 8:30 AM – 5:00 PM (adhoc after-hours work will be required) + one day off during the week. To be arranged based on team preference

If this role sounds aligned with you and you are seeking to work alongside a skilled team of hardworking professionals, we would love to hear from you!

Please submit your Cover Letter and Resume along with three professional references via Seek or hello@hiveproperty.co