PA (Bilingual - English/Mandarin)
Private Advertiser
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Position Overview:
We are looking for a highly organized, and efficient Personal & Office Administrative Assistant to support a high-net-worth family in both personal matters and office-related administrative tasks. The ideal candidate will be resourceful, proactive, and capable of managing a diverse range of responsibilities with professionalism and confidentiality.
Key Responsibilities:
Personal Assistant Duties:
Manage personal calendars, appointments, travel arrangements, and reminders
Coordinate with household staff (e.g., nanny, driver) and external service providers
Assist with planning and coordination of family events, reservations, and logistics
Liaise with schools and maintain child-related schedules
Maintain confidential personal files and ensure smooth day-to-day support to family members
Office Administrative Duties:
Provide general administrative support to the office (filing, correspondence, scheduling)
Maintain office supplies
Prepare and format documents, presentations, and internal communications
Serve as a point of contact for external stakeholders when required
Ensure the office space is well-organized and running smoothly
Support in insurance renewal and claim
Requirements:
5+ years' 360-degree support to high-net-worth individuals or C-suite executives
Bachelor's or higher in Business, Law, Finance, or Hospitality preferred
Outstanding organizational and multitasking skills
Strong written and verbal communication skills
Advance in English and Mandarin
Valid driver's license (preferred)
Must possess valid Australian work rights
Preferred Attributes:
Unquestionable discretion and trustworthiness.
Calm under pressure and able to handle last-minute changes gracefully
Well-presented with a strong sense of responsibility and initiative