About the Role

The Opportunity

We are seeking a Contract Administrator (CA) / Intermediate CA to support our project managers across a portfolio of clients and projects. You will be involved in the full spectrum of contract administration: from preparing tender documents, supporting procurement and subcontractor package management, to managing variations, claims, contract compliance, and contract close-out. Strong attention to detail, robust documentation skills, and the ability to interface with clients, subcontractors, and internal teams are essential.

• Key Responsibilities:

• Assist in the full spectrum of contract administration tasks across multiple commercial projects (ranging from small to medium project works through to periodically up to circa $3M D&C projects).

• Prepare, submit, issue and manage tender documentation, subcontractor packages and procurement schedules.

• Support project managers in responding to RFI’s, claims or contract queries.

• Review, draft and execute subcontracts, purchase orders and contract variations.

• Monitor performance of subcontractors/consultants against contractual obligations.

• Liaise with clients, consultants, subcontractors, internal teams to ensure contractual clarity and resolution of issues.

• Track and manage critical path contract milestones, reporting deliverables, variations, and extensions of time and claims.

• Support project managers with progress claims and associated justification documentation, response submissions and financial documentation.

• Maintain accurate contract registers, correspondence logs and version control of all documentation.

• Liaise with clients, consultants and subcontractors to clarify contract terms and resolve issues.

• Ensure compliance with relevant contract forms (e.g. but not limited to: AS4000, AS2124, Qld Govt Medium Works with Option for Design and Construct, Council - Minor Works / Maintenance Scope of Works) and associated documentation.

• Assist with project close-out activities including final accounts, awareness of defects liability periods, retention releases and collation of operating manuals and manufactures warranty documentation.

• Contribute to continuous improvement of contract administration systems, templates and processes.

• In association with Project Managers periodically attend tender briefings and undertake site visits (access to work vehicles for these purposes will be available).

What You Need to Bring to the Position

• A structured, detail-focused approach to managing documentation and contract processes.

• Strong organisational and multitasking skills to manage several projects and priorities simultaneously.

• Excellent written and verbal communication skills, confident preparing correspondence and reports.

• Sound commercial awareness and the ability to interpret and apply contract terms and conditions.

• Proficiency in Office 365 (particularly Excel and Word); exposure to contract or project management software advantageous.

• A proactive mindset with the ability to anticipate issues, flag risks and support project delivery outcomes.

• Professional integrity, accountability and a commitment to accuracy and timely delivery.

About You

• Ideally 1-3 years’ minimum experience in contract administration or a related commercial role within the construction or fit-out sector.

• Tertiary qualification in Construction Management, Building, or similar (preferred but not essential).

• Demonstrated ability to coordinate multiple client portfolios and project stakeholders.

• Strong attention to detail and record-keeping discipline with a focus on risk management and compliance.

• Excellent interpersonal skills, collaborative and client-focused in your approach.