MJM Recruit has partnered with a long-established, family-owned construction business with over 30 years of success delivering residential and commercial concrete projects across Melbourne.

Moving to brand new offices in Mulgrave, this role will suit someone who enjoys managing all administrative tasks of an office.

If you enjoy variety, can take ownership of your work, and thrive working autonomously in a smaller office providing support to the Managing Director, then this is your dream role!

About the Role

Working closely with the Managing Director and supported by an external Accountant, you will help keep daily operations on track. 

This varied role combines administration, basic accounts payable, and PA support, offering plenty of autonomy for someone who’s proactive and detail oriented. 

You will:

• Assist with basic accounts payable and receivable tasks using Xero

• Manage supplier invoices, coding, and payment follow-ups

• Provide PA support, scheduling, diary management, meeting coordination

• Be the first point of contact for visitors and phone enquiries

• Maintain contractor licences, insurances, and compliance records

• Keep the office running smoothly, purchasing supplies, filing, and job documentation

• Support project admin, document control, and job tracking

• Look for ways to streamline tasks and stay productive during quieter periods

About You

Are you professional, trustworthy, and take pride in doing things properly?

You will fit perfectly if you have a strong work ethic, are hands-on, and love being across everything in a construction office.

• Experience working in construction or around trades (essential)

• Solid administration and accounts experience (Xero preferred)

• Strong attention to detail with excellent follow-up and communication skills

• Reliable, honest, polite, and professionally presented

• Confident working autonomously at times on your own in the office

• Proactive, self-motivated with initiative, always finding a task to do

• Competent with Microsoft Office and general office systems

• Current driver’s licence

What’s on Offer

• Competitive salary: $70K–$75K + super

• Hours: 9:00am–5:00pm with flexibility

• Supportive, long-established construction company

• Varied role with autonomy and job satisfaction

• Free on-site parking in Mulgrave

If you are a dependable Office All-Rounder with Xero experience who loves being the go-to person in a small, professional construction office, please phone Maria on 0418 599 029.